S299--Aquarium Maintenance

Closed Solicitation Posted

Solicitation number
36C25026Q0308
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

NAICS code
561720 Janitorial Services
Place of performance
Ann Arbor VA Medical Center 2215 Fuller Road Facility In Regard To This Rfq, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 is seeking a contractor to provide aquarium maintenance and cleaning services for the Ann Arbor VA Medical Center in Michigan. The solicitation (36C25026Q0308) is a Request for Quote (RFQ) for commercial items issued under a combined synopsis/solicitation format, with a firm-fixed price contract anticipated. Key requirements include monthly site visits to maintain and clean two 75-gallon freshwater aquarium tanks located in the Community Living Center and Acute Inpatient Mental Health unit, with services encompassing tank cleaning, water testing and treatment, equipment maintenance, lighting replacement, and field service reporting. Contractors must comply with Service Contract Labor Standards wage requirements (Maintenance Worker WG 8 at $25.00 per hour for Washtenaw County, Michigan), complete VA privacy training prior to starting work, and be registered in the System for Award Management (SAM) at the time of offer. The government will evaluate offers based on technical capability, price, and past performance. The deadline for questions is February 27, 2026, and quotations must be submitted electronically to Contracting Officer Jeanne Ortiz at jeanne.ortiz@va.gov by March 11, 2026 at 10:00 AM Eastern Time.

This procurement is designated as a 100 percent set-aside for Small Business (SB) concerns, with a NAICS code of 561720 and size standard of $22.0 million. This is a brand-new acquisition with no incumbent contractor, as prior services were purchased using a Government Purchase Card. The contract period runs for one year from April 1, 2026 through March 31, 2027, with four optional one-year extensions available, for a potential total contract duration through March 31, 2031. Offerors must submit pricing for both the base year and all four option years on the supplied price schedule. The place of performance is Ann Arbor VA Medical Center, located at 2215 Fuller Road, Ann Arbor, Michigan 48105, and vendors are prohibited from contacting the facility directly regarding this RFQ.

Notice text

2 versions

Update #2 · Latest ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0001

03-02-2026

None

36C250

Department of Veterans Affairs

Network Contracting Office 10

2215 Fuller Road

Ann Arbor, MI 48105

36C250

Department of Veterans Affairs

Network Contracting Office 10

2215 Fuller Road

Ann Arbor, MI 48105

To all Offerors/Bidders

36C25026Q0308

02-20-2026

X

X

X

See CONTINUATION Page

X

1

This amendment is to answer industry questions received:

1. Are the aquariums fresh water or salt water? They are fresh water.

2. Is there an incumbent? Is this a recompete or a brand-new project? Were similar services bought in the past? This RFQ

is for brand new services never acquired under contract in the past, therefore this is a brand-new acquisition, not

recompeted, and there is no incumbent. Prior services were purchased as needed using a Government Puchase Card.

3. How would you like your bid to be submitted? Every offeror must ensure they fully understand the RFQ and follow all

RFQ instructions.

This ends the one-time question and answer period - no further questions will be answered.

Jeannie Ortiz

Contracting Officer

Update #1 ·

Page 3 of 3

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25026Q0308 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective October 1, 2025.

The associated North American Industry Classification System (NAICS) code for this procurement is 561720 (size standard $22.0 million).

This requirement is 100% set aside for Small Business (SB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide aquarium maintenance and cleaning services for Ann Arbor VA Medical Center, located in Ann Arbor, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is April 1, 2026 March 31, 2031, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25026Q0308 Offer.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will be only one question and answer period. The deadline for submitting all questions is Friday, February 27, 2026, at 10:00 AM Eastern Time. All questions shall have 36C25026Q0308 - Question as the subject line. The Government will not respond directly to any questions but will post the answers to this Contract Opportunities posting for all vendors to access.

Files

File Type Posted
36C25026Q0308 0001_1.docx DOCX document
36C25026Q0308_1.docx DOCX document
P01 - WD 2015-4833 _ Revision 30 _ Dated 12-03-2025 _ Washtenaw County Michigan.pdf PDF

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