S201 - John H. Bradley VA Clinic Janitorial Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 12, is soliciting comprehensive janitorial services for the John H. Bradley VA Clinic in Appleton, Wisconsin. The contractor must provide all materials, labor, management, and supervision to maintain approximately 34,985 square feet of clinical space at the highest cleanliness standards in compliance with Joint Commission and VA infection control requirements. Key contract requirements include daily cleaning, floor maintenance (tile and carpet), restroom sanitation, trash and recycling removal, biohazard container management, laundry handling, and maintaining performance standards of no more than three customer complaints per month. Contractors must demonstrate five years of clinical or hospital janitorial experience with customer references, obtain required insurance coverage ($500,000 general liability, workers' compensation, and automobile liability), comply with security and privacy requirements including background investigations, and submit pricing for all line items along with a draft work schedule. Critical deadlines include January 26, 2026, at 3:00 PM CST for question submission and January 29, 2026, at 2:00 PM CST for proposal submission, with a mandatory site visit held on January 26, 2026, at 10:00 AM.

This solicitation is a 100% Service-Disabled Veteran-Owned Small Business set-aside. The incumbent contractor is Full Circle Cleaning, which holds a base year contract value of $177,000.00 ($14,750 per month). The estimated total award amount across the contract period is approximately $22 million, with a base period running from April 1, 2026, through March 31, 2027, followed by four optional one-year extension periods through March 31, 2031. The facility serves approximately 100 employees and 300 unique visitors daily, requiring at least one housekeeper on-site during clinic hours (6:30 AM to midnight availability), with historical staffing of 5-6 housekeepers. Prevailing wage requirements apply under Department of Labor Wage Determination 2015-4887 (Rev-29), mandating janitorial workers be paid WG-2 at $17.37 per hour plus 30% fringe benefits. The work is to be performed at the John H. Bradley VA Clinic located in Appleton, Wisconsin 54914, with floor maintenance including quarterly buffing of approximately 25,000 square feet of tile flooring and semi-annual carpet extraction to be completed within six months of contract award.