RMD SPS Courier Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking a courier service contract for transporting Reusable Medical Devices (RMDs) between the Wilkes-Barre VA Medical Center and the Allentown Outpatient Clinic. The two-year, firm-fixed-price, indefinite delivery/indefinite quantity (IDIQ) contract requires daily transportation of medical devices with strict environmental control specifications, maintaining temperatures between 66-72 degrees Fahrenheit and humidity levels of 20-60%. Contractors must provide completely separate cargo areas for sterile and contaminated items, comply with Department of Transportation regulations, and ensure daily service Monday through Friday, excluding federal holidays. Drivers must possess specific training certifications, including OSHA, HIPAA, and medical transportation safety protocols. The solicitation requires submission of quotes by April 16, 2025, at 12:00 PM EST, with potential disqualification for late submissions.

The contract is designed for small businesses with a size standard of 1,500 employees, using NAICS code 492110 for Couriers and Express Delivery Services. The current incumbent contractor is Associated Courier under contract number 36C24424P0626. The contract has an IDIQ minimum of $1,000 and a maximum potential value of $500,000, with a base performance period from April 20, 2025, to April 19, 2027. Contractors must provide backup vehicles and drivers to prevent service interruptions, as missed trips would constitute a work stoppage affecting patient care. The place of performance is located in Wilkes-Barre, Pennsylvania, with daily pickup and drop-off schedules for medical devices. Pricing will be structured as a fixed, flat rate per trip, with potential renegotiation if monthly trip averages consistently vary over a three-month period.