36C24425Q0558 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

E. IMPORTANT:

X is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 04-14-2025 None None

36C244

Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Rd Pittsburgh, PA 15215

36c244

Department of Veterans Affairs Network Contracting Office 4 Same as Block 6

To all Offerors/Bidders 36C24425Q0558

04-09-2025 X

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1__________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. ** HOUR & DATE for Receipt of Offers is EXTENDED to: N/A

X 1

The purpose of this amendment is to issue answers to questions received. Please see continuation pages.

RFQ closing date is Wednesday, 04/16/2025 at 12:00PM EST.

Late quotes may not be accepted. All other terms and conditions remain the same.

Pricing & Cost Structure

1. CLIN Price Adjustment

Could the Government clarify how CLIN prices would be renegotiated if trip averages vary— specifically, will renegotiation be based on mileage, fuel, labor hours, or another basis?

PER PWS 3.5. Fixed, flat rate acceptance by contractor for billing, per trip, between facilities.

As per the Price Schedule – any renegotiations will be based upon the average number of trips per month is consistently higher by over 3 months or lower by 3 months. (based on new trip, mileage, and wait time averages). CLINs will be reviewed every 6 months to verify actual trip averages per month.

2. Trip Count Confirmation

Can the Government confirm whether the historical trip average of 19/month includes weekends or holidays?

No weekends or government holidays.

3. Wait Time Billing

Should vendors assume and price for specific wait time per trip? If so, what is the average wait time observed historically?

PER PWS 3.5. Fixed, flat rate acceptance by contractor for billing, per trip, between facilities.

4. Fuel Surcharges

Will fuel price fluctuations be grounds for pricing adjustments, or should vendors factor those into the fixed price?

PER PWS 3.5. Fixed, flat rate acceptance by contractor for billing, per trip, between facilities. As above, any adjustments will be based on trips per month consistently higher or lower in a 3-month period than the average. No economic price adjustment for fuel.

5. Price Adjustments Under SCLS

Will FAR 52.222-43 be applied annually based on Wage Determination updates?

Any wage determination updates will be included in task orders issued. Applicability to changes for contracts covered under the SCLS shall follow FAR subpart 22.19

Operations & Logistics

6. Vehicle Requirements

Are there any specific vehicle requirements (e.g., refrigeration, compartmentalization, signage, etc.) for transporting contaminated and sterile RMDs?

Per PWS.

7. Packaging Responsibility

Is the contractor responsible for securely packaging RMDs or will this be done by VA staff?

SPS places RMD in bins for transport; contractor is responsible for the designated vehicle having the proper installments to bolt down and secure the RMD in their separate cargo areas in the vehicle.

8. Time Windows

Are there designated pickup and drop-off windows at either facility, or will daily dispatch details be provided?

Yes. Specific areas and rooms. Please see PWS.

9. Facility Points of Contact

Will POCs be assigned at each location for handoff and logging? If not, should we provide a tracking/receipt protocol?

Yes, there are POCs. Tracking and receipt are protocol. Please see PWS.

10. Contingency Coverage

What are the VA’s expectations if a courier trip is delayed or missed due to emergency or mechanical failure?

Must have back up vehicle of equal specifications and driver available. There cannot be any missed trips since this would be a work stoppage and affect patient care with cancellations or delay of procedure.

11. Regular Schedule

Is there a consistent daily pickup/drop-off schedule expected, or will timing vary day-to-day?

Consistent schedule per PWS.

Administrative & Compliance

12. Invoice Documentation

Must monthly invoices be supported by individual trip logs, or will a summary invoice suffice if logs are kept on file?

Summary invoice.

13. Task Order Issuance

Will task orders be issued monthly in advance, quarterly, or on a rolling/as-needed basis?

12-month task orders.

14. Insurance Coverage

Are there specific insurance requirements (e.g., cargo coverage for contamination) beyond standard commercial vehicle insurance?

Unknown- no knowledge of insurance requirements.

15. Training Requirements

Do drivers need any special training (e.g., infection control, medical materials handling), or are standard courier qualifications sufficient?

Per PWS

Additional Clarifications

16. Alternate Routing Policies

Are there procedures or required authorizations for rerouting in case of inclement weather or road closures?

No. Trips must be executed.

17. Holiday/After-Hours Service

Should the contractor expect and price for services required on federal holidays or weekends?

No. No weekends or federal holidays are performed.

18. Chain-of-Custody Requirements

Is a Government-provided form required for documenting chain of custody, or may the contractor use its own form?

Contractor may use their own form. Additional information per PWS.

2.9 Daily records and account history must be stored and sent to the shipper as standard practice via reports according to shipper preference.

2.10 Records, to include Photo Proof of Delivery (POD), will be kept for a period of 3 years in accordance with VHA Directive 1116 Management of Critical and Semi Critical RMD and Records Disposition 1150.3 Quality Management (QM) Records (Confidential and Non-Confidential).

19. Sterile vs. Contaminated Transport

Are separate containers or physical compartments required to separate sterile and contaminated RMDs during transport?

Yes. Per PWS./All transport containers are supplied by VAMC for both soiled and sterile. There must be a separate cargo area for both soiled RMD and sterile RMD; both environmentally controlled to between 66-72 degrees F and between 20-60% humidity for all travel and in between wait times of delivery and pick up. There must be a physical barrier separation (separate cargo areas) between soiled and sterile at all times. The transport bins that are used to travel the soiled and sterile RMD must be braced into place in two separate areas in the unit with sealed compartments and easy access.

20. Incumbent Contractor

Is there a current or previous incumbent performing these services? If so, can the VA share their name and contract number? Additionally, if available, can the Government also provide the awarded value or average monthly rate from the incumbent’s most recent contract for reference?

Contract number 36C24424P0626. Contractor Associated Courier.

END OF DOCUMENT