RFQ - 36C24925Q0312 - lexington VAMC, sousley & bowling campus police requirement: motorola radios and avtec console equipment, 5 year service & maintenance agreement. This is a base plus 4 (option years) requirement set aside for small business only.

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9 is seeking quotes for a comprehensive radio and video surveillance system upgrade at the Lexington VA Medical Center. The procurement includes replacement and installation of Motorola radio equipment and an Avtec console for campus police operations across multiple VA campuses, including the Sousley and Bowling locations. The contract structure is a base year plus four option years, requiring a 5-year on-site service and support agreement that covers maintenance, software updates, repairs, and equipment replacement warranties. The specific equipment includes 60 MOTOTRBO Ion portable radios, 6 XPR 5550e mobile radios, 8 SLR 5700 repeaters, a WAVE LTE Gateway, and 6 Getac rugged tablets with vehicle mounting equipment. Questions regarding the solicitation are accepted until July 1, 2025, with quotes due by 9:00 AM CDT on July 7, 2025. The solicitation reference number is 36C24925Q0312, and the point of contact is Will Blassingame at william.blassingame@va.gov.

This procurement is designated as a total small business set-aside, restricting participation to qualified small business contractors only. The contract encompasses a five-year service timeline with the base year plus four option years structure, providing comprehensive maintenance and support services throughout the contract period. The procurement includes substantial quantities of communication equipment, with 60 portable radios and multiple repeaters and mobile units forming the core of the radio system upgrade. The work will be performed at the Lexington VA Medical Center located in Lexington, Kentucky, with installation and configuration services extending across the main facility and its associated Sousley and Bowling campuses. The contract also includes two commercial internet connections and comprehensive system integration to unify communication capabilities across all three campus locations.