RFQ 36C24925Q0212 - Reusable Medical Devices Lab Courier Services

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide Reusable Medical Devices (RMD) Lab Courier Services for the Tennessee Valley Healthcare System. The contract involves daily transportation of sterile and contaminated medical instruments between the Alvin C. York Medical Center and multiple Community Based Outpatient Clinics (CBOCs) in Tennessee and Kentucky, including locations in Nashville, Chattanooga, Clarksville, and Fort Campbell. Key contract requirements include maintaining temperature and humidity-controlled transportation between 66-72 degrees Fahrenheit, ensuring cross-contamination prevention, and adhering to HIPAA and bloodborne pathogen regulations. The evaluation will be conducted using a Quality Assurance Surveillance Plan with metrics covering driver training, vehicle condition, delivery timeliness, complaint handling, and invoice accuracy. The solicitation was issued on May 22, 2025, with questions due by May 27, 2025, and quotes due by June 10, 2025.

The contract is specifically set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 492210 with a small business size standard of 1,500 employees. The initial performance period runs from June 15, 2025, to September 30, 2025, with options to extend the contract for four additional one-year periods through September 30, 2029. Currently, two vehicles and two TVHS employees are servicing the routes, with the new contractor expected to provide comprehensive courier services including daily Monday through Friday deliveries between 9:00 AM and 5:30 PM. The place of performance is Nashville, TN 37219, with potential Saturday support required for the Clarksville CBOC dental clinic. While specific award values are not explicitly stated, the contract includes provisions for monthly courier services, vehicle mileage reimbursement, and after-hours emergency services, with the potential for weekend and holiday services as indicated by recently added contract line items.