RFI - Defense Commissary Agency (DeCA) Self Check-out and In-lane Replacement
Closed Pre-Solicitation Posted
- Solicitation number
- 842572777
- Agency
-
Defense Information Systems Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is seeking industry input through a Request for Information (RFI) for modernizing its Point of Sale (POS) hardware systems across 235 military commissaries worldwide. DeCA requires a comprehensive POS solution that integrates with the NCR Emerald software platform and supports both self-checkout and traditional in-lane checkout options for grocery transactions. The modernized system must be fully Payment Card Industry (PCI)-compliant to ensure secure handling of customer payment information and capable of decommissioning old equipment while delivering a fully integrated hardware solution. Vendors must provide company profiles, proposed retail grocery solutions, security and compliance details, and rough order of magnitude pricing for equipment sustainment and replacement including five years of maintenance support. The response deadline is August 11, 2025, with submissions limited to 10 pages and 5 MB email size, and qualified companies may be invited for further discussions at DeCA headquarters in Fort Gregg-Adams, Virginia.
This procurement opportunity has no set-aside designation and encompasses approximately 3,000 checkout lanes across 177 stores in the continental United States (including Alaska and Hawaii) and 58 stores in 12 overseas locations. The commissary system also includes eight central distribution centers in Guam, Germany, South Korea, and Japan, plus one meat-processing plant in Germany, serving approximately 12 million authorized military patrons. While specific contract values are not disclosed in the RFI, the scope involves replacing legacy POS equipment across the entire global commissary network with implementation expected to be completed by the next fiscal year. The procurement will be conducted as a Firm Fixed Price contract, and DeCA is open to exploring various hardware solutions from multiple vendors, including optional advanced features such as contactless "Just Walk Out" technology and solutions that operate without traditional checkout hardware.
Notice text
3 versions
Update #3 · Latest ·
AMD 0002 - RFI Letter is updated; provide responses to questions, and provide current POS configurations.
AMD 0001 - Update RFI Letter dated 21 July 2025.
Defense Commissary Agency (DeCA), tracking number 842572777 is seeking information from industry to assist with the development and planning of a potential new requirement.
DeCA operates 235 military commissaries worldwide, encompassing approximately 3,000 checkout lanes including self-checkouts. This figure includes 177 stores in the continental United States (CONUS), including Alaska and Hawaii, and 58 stores in 12 locations outside CONUS (OCONUS). The commissary system also includes eight central distribution centers (CDCs) in Guam, Germany, South Korea, and Japan, and one meat-processing plant in Germany.
DeCA is seeking industry input on modernizing its Point of Sale (POS) Hardware systems to include both Self-Checkout (SCO) and traditional in-lane checkout options. As part of this effort, DeCA is also requesting recommendations for the most effective POS configurations based on store location types and operational needs. The POS solution will be used for grocery transactions and must be fully Payment Card Industry (PCI)-compliant to ensure secure handling of customer payment information.
DeCA aims to replace its current POS system with a modernized solution that integrates seamlessly with the NCR Emerald software platform. Through this Request for Information (RFI), DeCA seeks to identify definitions or/and development of the requirement capable of decommissioning old equipment, delivering a fully integrated hardware solution and to gain deeper insight into current industry capabilities.
Attachments: RFI and DeCA POS
Update #2 ·
AMD 0001 - Update RFI Letter dated 21 July 2025.
Defense Commissary Agency (DeCA), tracking number 842572777 is seeking information from industry to assist with the development and planning of a potential new requirement.
DeCA operates 235 military commissaries worldwide, encompassing approximately 3,000 checkout lanes including self-checkouts. This figure includes 177 stores in the continental United States (CONUS), including Alaska and Hawaii, and 58 stores in 12 locations outside CONUS (OCONUS). The commissary system also includes eight central distribution centers (CDCs) in Guam, Germany, South Korea, and Japan, and one meat-processing plant in Germany.
DeCA is seeking industry input on modernizing its Point of Sale (POS) Hardware systems to include both Self-Checkout (SCO) and traditional in-lane checkout options. As part of this effort, DeCA is also requesting recommendations for the most effective POS configurations based on store location types and operational needs. The POS solution will be used for grocery transactions and must be fully Payment Card Industry (PCI)-compliant to ensure secure handling of customer payment information.
DeCA aims to replace its current POS system with a modernized solution that integrates seamlessly with the NCR Emerald software platform. Through this Request for Information (RFI), DeCA seeks to identify definitions or/and development of the requirement capable of decommissioning old equipment, delivering a fully integrated hardware solution and to gain deeper insight into current industry capabilities.
Attachments: RFI and DeCA POS
Update #1 ·
RFI Request:
Defense Commissary Agency (DeCA), tracking number 842572777 is seeking information from industry to assist with the development and planning of a potential new requirement.
DeCA operates 235 military commissaries worldwide, encompassing approximately 3,000 checkout lanes including self-checkouts. This figure includes 177 stores in the continental United States (CONUS), including Alaska and Hawaii, and 58 stores in 12 locations outside CONUS (OCONUS). The commissary system also includes eight central distribution centers (CDCs) in Guam, Germany, South Korea, and Japan, and one meat-processing plant in Germany.
DeCA is seeking industry input on modernizing its Point of Sale (POS) Hardware systems to include both Self-Checkout (SCO) and traditional in-lane checkout options. As part of this effort, DeCA is also requesting recommendations for the most effective POS configurations based on store location types and operational needs. The POS solution will be used for grocery transactions and must be fully Payment Card Industry (PCI)-compliant to ensure secure handling of customer payment information.
DeCA aims to replace its current POS system with a modernized solution that integrates seamlessly with the NCR Emerald software platform. Through this Request for Information (RFI), DeCA seeks to identify definitions or/and development of the requirement capable of decommissioning old equipment, delivering a fully integrated hardware solution and to gain deeper insight into current industry capabilities.
Attachments: RFI and DeCA POS
Files
| File | Type | Posted |
|---|---|---|
| Questions - DeCA POS RFI 7_29_25.xlsx | XLSX spreadsheet | |
| RFI_Enterprise POS Replacement - 29 July 2025.docx | DOCX document | |
| Current POS Configurations.xlsx | XLSX spreadsheet | |
| RFI_Enterprise POS Replacement - 21 July 2025.docx | DOCX document | |
| RFI_Enterprise POS Replacement - 16 July 2025.docx | DOCX document | |
| DeCA POS 07_16_2025.xlsx | XLSX spreadsheet |
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