Resolve and replace (80) HX400-12 FR batteries

The Department of Health and Human Services Indian Health Service is seeking a contractor to remove and replace 80 HX400-12 FR batteries along with associated caps and fans for the Uninterrupted Power Supply (UPS) equipment at the Crownpoint Healthcare Facility in New Mexico. The project aims to replace outdated, end-of-life UPS batteries with new components to extend the life of the UPS equipment and maintain proper operation within factory specifications. Contractors must be certified technicians with demonstrated performance history and must provide all necessary materials, tools, and personal protective equipment while adhering to hospital safety regulations and infection control requirements. Work must be performed during normal business hours (8:00 AM to 4:30 PM, Monday through Friday) with coordination through Facility Manager Reggie White. The solicitation closes on August 18, 2025 at 6:00 AM MDT, with questions due to Janice Martinez at Janice.Martinez@ihs.gov no later than two days before the closing date.

This procurement is designated as a 100% small business set-aside opportunity under NAICS code 335999 for electrical equipment and component manufacturing. The contract requires replacing 80 EnerSys HX Series batteries (Model 12-HX400-FR, 12-volt) with a 4-year full warranty, along with a Mitsubishi 9800AE 375 kVA UPS capacitor kit and blower fan assembly. The contract period spans one year from the date of approval, and all work must be performed at the Crownpoint Healthcare Facility, which serves approximately 15,000 residents and operates 40 hours per week. Contractors must check in with security daily, wear identification badges, follow all safety policies, and ensure proper recycling and disposal of the old batteries while maintaining a clean work environment and minimizing dust and debris during operations.