Request for Quote (RFQ) for surgical instrument repair and preventive maintenance of Reusable Medical Equipment

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking a surgical instrument repair and preventive maintenance service for reusable medical equipment at the Atlanta VA Hospital and Cobb VA North Clinic. The Request for Quote (RFQ) solicits comprehensive services including instrument sharpening, refurbishing, and maintenance across multiple surgical specialties, with requirements for on-site repairs, equipment cleaning, and case cart services. Contractors must comply with industry standards such as ANSI, AAMI, CDC, and manufacturer specifications, and demonstrate technical expertise in handling various medical instruments. The solicitation will evaluate offerors based on technical approach, experience, and past performance, with pricing to be submitted using specific sections of the RFQ document. All questions for this solicitation must be submitted by April 30, 2025, at 3:00 PM EST, with the final quote due by May 7, 2025.

This contract is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a base period from June 1, 2025, to May 31, 2026, and four potential one-year option periods extending through May 31, 2030. The previous incumbent was 1st American Medical Distributors, Inc., who held the prior contract with a total award value of $1,093,683.00. The scope of work includes two full days of on-site repairs per week at the main Atlanta VA Hospital and one day per month at the Cobb VA North Clinic, covering approximately 35 case carts and servicing over 94 instrument trays monthly. The place of performance is located in Decatur, GA 30033, and the contractor must provide a fully equipped mobile repair unit, replace broken instruments, and use the Censitrac tracking system. Successful vendors will be expected to perform biannual inspections and maintain ISO-9000 certification.