Qustions and Answers.docx

1. Q. Price cost/schedule (B.2), on pages 5-6 there is only one CLIN for just the surgical instrument repairs/PM for the two VA locations. Can there be separate CLINS (base + 4 option years) to separately price the instrument repairs, case cart repairs, and sterilizer chamber cleanings?

A. No. Please submit your proposed pricing using the format provided in the RFQ document.

1. Q. SOW page 12, there is a mention of cleaning sterilizers biannually and lists (3) Steris sterilizers (no model #) and (1) Getinge sterilizer (no model #). Can you please provide the model numbers and serial numbers for each sterilizer?.

A. 4 Steris Sterilizers AMSCO 600(3) AMSCO 400(3)

1. Q. SOW page 12, sterilizer chamber cleanings section states bi-annual cleanings, but on page 9 of SOW a bullet point states "cleaning of steam sterilizers annually or as needed". What if it is determined that the sterilizers need to be cleaned on a quarterly (or bi-monthly) basis? Would this contract allow for flexibility for more cleanings?

A. The vendor and Chief will devise a schedule to be cleaned.

1. Q. SOW page 12, the surgical case cart repairs do not specify the make/model and quantity of the case carts for this contract. Please provide an equipment inventory that lists the make/model and quantity of the case carts.

A. 35 Case Carts (Suburban Surgical Company) (Metro) (Blickman Built) (Mac Medical)

1. Q. SOW pages 15-16, the deliverable schedule description states for "2 full day per week of on-site instrument repairs". On page 8 it states "Generally, instrument sets should be scheduled for sharpening ever 3-4 months". What is the correct on-site instrument repairs interval that should be quoted?

A. The main Atlanta VA Hospital requires two days out of the week for repairs. The Cobb VA North Clinic requires one day out of the month.

1. Q. What is the name of the incumbent vendor?

A. Contract # 36C24720C0174 was awarded to 1st American Medical Distributors, Inc. on 6/01/2020 as Base + 4 Option Years. Total award value $1,093,683.00.

1. Q. What was the awarded amount for the incumbent vendor?

A. Please see question 6.

1. Q. Can you confirm the expected volume of trays per service day at the Decatur and Cobb campuses?

A. 15 trays at Main Hospital, Cobb 30 trays.

1. Q. Will all surgical instrument categories listed in the SOW require service, or are there specific instruments prioritized based on site usage?

A. All instruments in the trays must be serviced, any instruments that can not be fixed will need to be repaired.

1. Q. Are repairs for rigid scopes, phaco handpieces, and power equipment expected to be performed onsite or offsite?

A. On-site

1. Q. Will the contractor be responsible for supplying OEM replacement parts, or will the VA provide those?

A. Yes, the vendor is to replace any broken instruments.

1. Q. Will the VA provide a designated work area for repairs, or is a fully equipped mobile repair unit expected?

A. A fully equipped mobile truck/van is expected.

1. Q. Are there preferred or fixed service days each week for Decatur and Cobb facilities?

A. Yes, Decatur would like Tuesdays and Fridays. Cobb would like Wednesdays.

1. Q. Will we receive instrument schedules or high-priority lists in advance of each service visit?

A. Yes

1. Q. What is the approval process when instruments need to be sent off-site for extended repairs?

A. Before taking items Supervisor must know.

1. Q. Will the contractor have access to the SPS instrument tracking system, and if so, which system is currently used?

A. Yes, Censitrac

1. Q. Will a current inventory of surgical sets be provided at contract start?

A. Yes

1. Q. Is prior performance data from the incumbent contractor available for review?

A. CPARS (Contractor Performance Assessment Reporting System) is not public information. It is accessible only by government personnel with a need to know and by the contractor who is the subject of the assessment. Members of the general public or a contractor's competitors cannot access CPARS ratings or evaluations. The system is restricted to individuals working on source selections.

1. Q. Should the cost of replacement instruments be included in our monthly pricing, or will that be handled separately?

A. It should be included in your monthly pricing.

1. Q. Will unit-based pricing be evaluated, or is a flat monthly rate preferred?

A. Flat monthly rate preferred

1. Are travel and equipment costs to be included in the monthly rate or listed separately?

A. Nothing should be listed separately. One flat rate per month is preferred.

1. What criteria will be used by the SPS Chief to evaluate service quality and performance?

A. Performance, effectiveness, instruments and customer service

1. Can you confirm if there has been a previous contractor, and if so, is their performance or pricing publicly available?

A. Please see question 6.

1. Are there common service gaps or challenges the VA is hoping to resolve under this new contract?

A. No.

1. Will there be a post-award kickoff meeting or site walkthrough to establish expectations?

A. Yes.