Request for Information - IT Administration Contract for AFRL

Closed Pre-Solicitation Posted

Solicitation number
FA865225R0002
Agency
Air Force Research Laboratory Air Force Materiel Command, Department of Defense
Responses due
Set-aside
No set-aside

Opportunity facts

NAICS code
Not on record
PSC
Not on record
Place of performance
Wright Patterson AFB, Ohio, United States
Points of contact

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Department of the Air Force Research Laboratory (AFRL) is preparing to procure an enterprise-wide IT administration consolidation contract, with a response deadline of September 5, 2025, at 1530 Eastern for this Sources Sought notice (FA8652-25-R-0002).

STATUS UPDATE (August 6, 2026): The acquisition strategy has been finalized. The contract will be executed as a competitive Fair Opportunity Task Order under GSA VETS 2 GWAC with 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The Fair Opportunity Proposal Request has been released directly to GSA VETS 2 GWAC prime contract holders only; the solicitation will not be posted publicly on SAM.gov. Non-VETS 2 firms interested in participation must coordinate as subcontractors or teaming partners with GSA VETS 2 prime holders. Direct administrative inquiries to Joshua L. Sawdey, Contracting Officer, AFRL/PKI, joshua.sawdey.1@us.af.mil. The RFI on SAM.gov is now closed.

Earlier RFI Details (Pre-August 2026): The Sources Sought consolidates network, system, endpoint, database, and application administration across multiple offices currently managing IT services in silos. Scope encompasses EBS Support and Development, ServiceNow subscriptions and migrations (excluding license purchases), Digital Laboratory Environment support, and Enterprise RDT&E IT Support. The anticipated contract covers more than 120 FTEs and requires a Facility Security Clearance at contract start with capability to perform both unclassified and classified work up to Top Secret/Sensitive Compartmented Information levels. Contractor must support FedRAMP-authorized environments at IL2 and IL5 impact levels, with preference for Google and Azure certifications. The contract is anticipated to convert to a firm-fixed-price C-type contract with a single awardee. Physical infrastructure supporting EBS, AFRDMI, and S-VISION transfers to the new contractor; other programs are cloud-hosted. Amendments 0001–0004 posted Q&A documents between August 7 and August 25, 2025.

Notice text

7 versions

As posted on SAM.gov.

Update #7 · Latest ·

[ADMINISTRATIVE NOTICE - AUGUST 6, 2026]

STATUS UPDATE: ACQUISITION STRATEGY FINALIZED

The Department of the Air Force, Air Force Research Laboratory (AFRL/PKI), Wright-Patterson AFB, OH, has finalized the acquisition strategy for the Expertise for Digital Platforms and Products (EDP2) program. The Government sincerely thanks all industry partners who responded to this Request for Information (RFI).

  • Contract Vehicle: GSA VETS 2 GWAC

  • Procurement Type: Competitive Fair Opportunity Task Order (FAR 16.505)

  • Set-Aside Status: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

Solicitation Release & Participation

The Fair Opportunity Proposal Request (FOPR) has been formally released directly to all GSA VETS 2 GWAC prime contract holders.

Because this is a restricted-pool competition under the GSA VETS 2 GWAC, the solicitation and subsequent amendments will not be posted publicly on SAM.gov. Prime contract proposals may only be submitted by GSA VETS 2 prime contract holders.

Teaming & Subcontracting

Non-VETS 2 contract holders interested in participating as subcontractors or teaming partners are encouraged to coordinate directly with GSA VETS 2 Prime Contract Holders. The list of prime contract holders is publicly available on the General Services Administration (GSA) website by searching for the "VETS 2 Industry Partners" spreadsheet.

Point of Contact

Please direct any administrative inquiries regarding this update to: Joshua L. Sawdey, Contracting Officer, AFRL/PKI
Email: joshua.sawdey.1@us.af.mil

This administrative update formally closes out the SAM.gov RFI posting for the EDP2 requirement. No further submissions are requested or will be accepted under this notice.

------------------------------------------------------------------------
Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

Amendment 0001, 7 Aug 2025 - posted Q&A document

Amendment 0002, 18 Aug 2025 - posted revised Q&A document

Amendment 0003, 22 Aug 2025 - posted revised Q&A document.

Amendment 0004, 25 Aug 2025 - posted revised Q&A document.

Amendment 0005, 6 Aug 2026 - posted status update on acquisition strategy

Amendment 0006, 20 Aug 2026 - restore original Q&A document

Update #6 ·

[ADMINISTRATIVE NOTICE - AUGUST 6, 2026]

STATUS UPDATE: ACQUISITION STRATEGY FINALIZED

The Department of the Air Force, Air Force Research Laboratory (AFRL/PKI), Wright-Patterson AFB, OH, has finalized the acquisition strategy for the Expertise for Digital Platforms and Products (EDP2) program. The Government sincerely thanks all industry partners who responded to this Request for Information (RFI).

  • Contract Vehicle: GSA VETS 2 GWAC

  • Procurement Type: Competitive Fair Opportunity Task Order (FAR 16.505)

  • Set-Aside Status: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

Solicitation Release & Participation

The Fair Opportunity Proposal Request (FOPR) has been formally released directly to all GSA VETS 2 GWAC prime contract holders.

Because this is a restricted-pool competition under the GSA VETS 2 GWAC, the solicitation and subsequent amendments will not be posted publicly on SAM.gov. Prime contract proposals may only be submitted by GSA VETS 2 prime contract holders.

Teaming & Subcontracting

Non-VETS 2 contract holders interested in participating as subcontractors or teaming partners are encouraged to coordinate directly with GSA VETS 2 Prime Contract Holders. The list of prime contract holders is publicly available on the General Services Administration (GSA) website by searching for the "VETS 2 Industry Partners" spreadsheet.

Point of Contact

Please direct any administrative inquiries regarding this update to: Joshua L. Sawdey, Contracting Officer, AFRL/PKI
Email: joshua.sawdey.1@us.af.mil

This administrative update formally closes out the SAM.gov RFI posting for the EDP2 requirement. No further submissions are requested or will be accepted under this notice.

------------------------------------------------------------------------
Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

Amendment 0001, 7 Aug 2025 - posted Q&A document

Amendment 0002, 18 Aug 2025 - posted revised Q&A document

Amendment 0003, 22 Aug 2025 - posted revised Q&A document.

Amendment 0004, 25 Aug 2025 - posted revised Q&A document.

Amendment 0005, 6 Aug 2026 - posted status update on acquisition strategy

Update #5 ·

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

Amendment 0001, 7 Aug 2025 - posted Q&A document

Amendment 0002, 18 Aug 2025 - posted revised Q&A document

Amendment 0003, 22 Aug 2025 - posted revised Q&A document.

Amendment 0004, 25 Aug 2025 - posted revised Q&A document.

Update #4 ·

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

Amendment 0001, 7 Aug 2025 - posted Q&A document

Amendment 0002, 18 Aug 2025 - posted revised Q&A document

Amendment 0003, 22 Aug 2025 - posted revised Q&A document.

Update #3 ·

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

7 Aug 2025 - posted Q&A document

18 Aug 2025 - posted revised Q&A document

Update #2 ·

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

7 Aug 2025 - posted Q&A document

Update #1 ·

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.

  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.

  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.

  • Comment on the scope, deliverables, performance metrics, and staffing requirements.

  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.

  • Highlight cost-drivers or assumptions that may affect schedule or resources.

  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.

  • Include a brief capability statement (1–2 pages) and relevant past performance examples.

  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.

  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Attachments

File Type Posted
Questions_and_Answers_FA865225R0002.docx DOCX document
Questions_and_Answers_FA865225R0002.docx DOCX document
Questions_and_Answers_FA865225R0002.docx DOCX document
Questions_and_Answers_FA865225R0002.docx DOCX document
Questions and Answers_FA865225R0002.docx DOCX document
DCD IT Admin Contract PWS (DRAFT).docx DOCX document

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