Replacement of ceilings in chancery building

The U.S. Department of State's Embassy Madrid is soliciting proposals for the complete demolition and replacement of deteriorated legacy ceiling systems throughout designated portions of the 1950s-era Chancery building located in Madrid, Spain. The scope of work includes removal of plaster ceilings and wooden formwork, inspection and preparation of structural concrete slabs, re-anchoring of mechanical, electrical, plumbing, and communication systems, and installation of new drop ceiling systems. Offerors must be legally authorized to operate in Spain with all required permits and licenses, maintain a permanent business address in Spain or establish one within 30 days of award, possess prior construction experience with references, and maintain minimum general liability insurance of EUR 100,000 per occurrence and EUR 300,000 cumulative. The government will award the contract to the lowest priced technically acceptable, responsible offeror based on initial proposals without discussions unless discussions are deemed necessary. Key deadlines include a mandatory site visit on February 3, 2026, at 11:00 local time with attendance confirmation required by January 31, 2026, and sealed proposals due by February 20, 2026, at 17:00 local time; all proposals must be submitted electronically in English language only via madridgsoprocurement@state.gov.

This is a firm fixed-price contract with no set-aside designations, and there are no identified incumbent contractors. The government anticipates contract value between $100,000 and $250,000, with performance across three Contract Line Items: CLIN 1 for basement ceilings (22 days), CLIN 2 for multiple floors (129 days), and CLIN 3 for ground floor technical areas (12 days), with CLINs 2 and 3 designated as optional. The total anticipated performance period is 173 calendar days following receipt of the notice to proceed, which must commence within 15 calendar days of that notice. All contractors must provide performance bonds or bank guarantees at 50 percent of contract price within 10 days of award, and liquidated damages of EUR 300 per calendar day will apply for delays beyond the completion date. The place of performance is the U.S. Embassy at Calle Serrano, 75, Madrid, Spain (28006), and all offerors must be registered in the System for Award Management (SAM) prior to proposal submission with failure to register resulting in non-responsibility.