Attachment 5 STATEMENT OF WORK.pdf

STATEMENT OF WORK (SOW)

Removal of Legacy Plaster Ceilings, Structural Anchorage Upgrades, and Reinstallation of Drop Ceilings

U.S. Embassy Madrid – 1950s Chancery Building

1. PROJECT BACKGROUND

The U.S. Embassy Madrid requires the complete demolition and replacement of deteriorated legacy ceiling systems throughout designated portions of the 1950s-era Chancery building. The structure consists of cast-in-place concrete floor slabs originally poured with timber formwork left in place, and a suspended plaster ceiling reinforced with bamboo strips (~11 cm thick). The existing plaster ceiling no longer meets fire/life safety requirements and presents significant structural, operational, and maintenance hazards.

Under this SOW, the contractor shall remove the plaster ceiling and wooden formwork, inspect and prepare the structural concrete slab, re-anchor all mechanical, electrical, plumbing, and communication & TSS systems to the slab using approved anchoring systems (Fischer EA M8 N, M8 threaded rods, FUS 21/2.0 rails), or approved equal and reinstall the existing drop ceiling system.

2. SCOPE OF WORK

2.1 Work Locations

Level Area sqm Clin 1 :

BASEMENT Facility supervisor 14.54 BASEMENT Facility Engineer 12.83 BASEMENT Facility WO 14.71 BASEMENT Corridor 20.63

Clin2 GF Supply storage 7.17 GF Political 11.59 GF Economical 11.11 GF Marine Security 11.11 1st floor Meeting room 14.89 1st floor FAS 49.17 1st floor HR officer 32.8 2nd floor Offices 547

Clin3:

GF TELCO SERVER ROOM 22

GF Marines 10

3. TECHNICAL MATERIALS AND HARDWARE

3.1 Anchors

• Type: Impact anchor Fischer EA M8 N or similar, certified for cracked and uncracked concrete.

• Material: Zinc-plated steel or stainless steel (as required by environment).

• Application: All hangers, rails, cable trays, and mechanical supports shall be fixed to the concrete slab using these anchors.

3.2 Threaded Rods

• Metric Size: M8

• Material Grade: DIN 976 Steel 4.8, compliant with DIN EN ISO 898-1

• Length: Determined by equipment type, plenum depth, and required clearances.

• Finish: Hot-dip galvanized or stainless steel where corrosion risk is elevated.

3.3 Embedment Depth

• Contractor shall follow manufacturer tables and embedment depth requirements for EA M8 N anchors.

• No deviations are permitted without engineering approval from Post and written manufacturer confirmation.

3.4 Unistrut / Rail System

• Fischer Canal FUS 21/2.0 – 2 m sections or similar shall be used as the primary support channel.

• Rails shall be installed leveled, properly spaced, and anchored using EA M8 N anchors and M8 threaded rods.

3.5 Spacing and Edge Distances

• Anchor spacing, edge distances, and loading shall follow:

o Manufacturer technical guidelines o IBC, Eurocode, ASCE, and OBO criteria

• Spacing varies according to actual pipe sizes, duct dimensions, cable tray loads, and post-approved routing layouts.

3.6 Lighting PHILIPS Ledinaire or similar

4000k

3.7 Ceiling tiles AMSTRONG SAHARA or similar

• High resistance to buckling

• Good sound absorption and noise reduction

• Available in a wide range of sizes and edge finishes

4. DETAILED WORK REQUIREMENTS

Depending of each office the details of the work requirements are different.

Please see below the numbering related to each area.

Level Area sqm Detailed work requirements section Clin 1 BASEMENT Facility supervisor 14.54 4.1, 4.2,4.3 section C BASEMENT Facility Engineer 12.83 4.1, 4.2,4.3 section C BASEMENT Facility WO 14.71 4.1, 4.2,4.3 section C BASEMENT Corridor 20.63 4.1, 4.2,4.3 section C Clin2 GF Supply storage 7.17 4.1,4.2,4.4,4.5 section C GF Political 11.59 4.1,4.2,4.4,4.5 section C GF Economical 11.11 4.1,4.2,4.4,4.5 section C GF Marine Security 11.11 4.1,4.2,4.4,4.5 section D 1st floor Meeting room 14.89 4.1,4.2,4.4,4.5 section D 1st floor FAS 49.17 4.1,4.2,4.4,4.5 section D 1st floor HR officer 32.8 4.1,4.2,4.4,4.5 section D 2nd floor Offices 427 4.1,4.2,4.4,4.5 section D CONDUIT 120 4.1,4.2,4.4,4.5 section C Clin3:

GF TELCO SERVER ROOM 22 4.1,4.2,4.4,4.5 section D GF Marines 10 4.1,4.2,4.4,4.5 section D

4.1 Demolition Phase

The contractor shall:

1. Remove existing systems o Remove and store the AC units, ceiling grid, lights, and tiles for later reinstallation.

o Protect all items using padded, dust-proof coverings.

o Cover fire smoke detector.

o Contractor should limit vibrations and noise of construction equipment as building will remain occupied. submit construction methods as part of contractors submittals.

o Removal and relocation of furniture, to smooth and paint.

Includes protection.

2. Provide temporary structural support o Install shoring/formwork as required to safely control the removal of plaster and timber formwork.

o No new loads may be transferred to the existing drop ceiling.

3. Demolish the plaster ceiling system o Carefully demolish the ~11 cm plaster layer and all embedded bamboo reinforcement.

o Remove and dispose of all materials per Spanish environmental and waste regulations.

4. Remove original timber formwork o All legacy wood formwork above the plaster shall be removed without damaging the concrete slab.

5. Dust, debris, and contamination control o Comply with OSHA, SHEM, NFPA, and Madrid municipal dust-control rules.

o Use negative pressure chambers and HEPA filtration where required.

o Ensure all embassy spaces outside the work area remain fully operational and uncontaminated.

6. Protection of existing infrastructure and walls not to be painted o All piping, ductwork, cable trays, conduits, junction boxes, and telecom/data lines shall be protected, supported, and not damaged.

o If any element is at risk, work must pause until Post provides direction.

7. Structural protection stop-work requirement o If demolition exposes cracks, delamination, or structural defects in the concrete slab, all work must stop immediately.

o The contractor shall notify the COR, Safety Officer, and OBO/DE for direction.

4.2 Structural and Support Work

After full exposure of the concrete deck:

1. Concrete verification o Contractor shall assess the integrity of the slab and remove loose or deteriorated concrete.

o Verify the structural soundness of the exposed concrete deck after demolition.

o Minor surface defects shall be patched with OBO-approved repair mortar.

o Contractor to provide shop drawing indicating locations of anchors and unistrust. Spacing of anchors and unistrut shall be identified to adequately support applied ceiling, MEP, Fire and architectural finishes.

2. Install anchoring hardware o Contractor will use a cover meter and GPR to locate steel reinforcement in concrete joists prior to anchor installation. Anchors shall be located sufficiently away from steel reinforcement to avoid drilling and cutting of tension reinforcement (bottom steel).

o All supporting elements must be directly attached to the concrete slab using:

Fischer EA M8 N drop-in impact anchors M8 threaded rods Fischer FUS 21/2.0 rails Approved clamps, brackets, and accessories o Anchors shall be torqued per manufacturer requirements.

3. Mechanical, electrical, plumbing, and IT routing o All MEP and IT systems shall be mounted and supported so that no load is ever carried by the future drop ceiling.

o Coordinate with Post for clearance, routing approval, and conflict resolution.

4. Electrical shutdown o All circuits above the work zone shall be safely de-energized before demolition or anchoring.

o Lockout/tagout shall follow OSHA.

5. Quality verification o All installations shall be visually inspected by Post for alignment, torque, spacing, and load-bearing compliance.

4.3 Reinstallation Phase

The contractor shall:

1. Reinstall ceiling grid and tiles o Restore the existing drop ceiling system to its original height and alignment and level.

o Maintain clearances per NEC, IBC, Eurocodes, and manufacturer instructions.

o If tiles are damaged, must be replaced with same color size fire-rated and fully removable.

2. Install access panels o Access doors shall be installed over valves, dampers, junction boxes, VAVs, sensors, and telecom panels.

3. Restore AC units and verify operations o Reinstall AC equipment and confirm full operational performance.

o Test for cooling, drainage, electrical safety, and vibration isolation.

4. Match Embassy finish standards o Tiles, trims, and visible components must match existing embassy ceiling standards (color, size, texture). Any damaged walls must be patched by the contractor, deep clean the space before occupancy by embassy staff.

4.4 Installation Phase (in case new ceiling must be installed) o Supply and installation of false ceilings tiles 60x60 cm. type or similar, according to the technical data sheet provided by the Embassy.

o Formation of partition of h=40 cm in false ceiling 60x60 or similar.

o Adaptation of the current electrical lighting installation to duplicate the current lighting points.

o Supply and installation of LED screens 60x60 series according to the technical specifications provided by the Embassy in false ceiling type 60x60.

o Install access panels o Access doors shall be installed over valves, dampers, junction boxes, VAVs, sensors, and telecom panels.

o Restore AC units and verify operations o Reinstall AC equipment and confirm full operational performance.

o Test for cooling, drainage, electrical safety, and vibration isolation.

o Match Embassy finish standards o Tiles, trims, and visible components must match existing embassy ceiling standards (color, size, texture). Any damaged walls must be patched by the contractor, deep clean the space before occupancy by embassy staff.

o

4.5 Finishing (areas to be painted)

o Removal of existing baseboard.

o Creation of masonry ruts to hide the current installations. Includes demolition, removal of debris, and plastering prior to painting work.

o Smoothing of the vertical walls inside the offices.

o Supply and application of 2 coats of plastic paint washable on the vertical walls inside the offices. RAL provided EMBASSY

4.4 WASTE MANAGEMENT

• Collection and Segregation: All waste materials, including general, recyclable, hazardous, and electronic waste, must be collected and separated at the source according to established guidelines.

• Storage: Waste must be stored in designated, clearly labeled containers that prevent leakage, contamination, or unauthorized access.

• Transportation: Waste shall be transported using approved methods and vehicles to authorized disposal or recycling facilities, ensuring safety and regulatory compliance throughout the process.

• Disposal: Final disposal must be conducted in accordance with applicable laws and environmental standards, prioritizing recycling and safe handling of hazardous materials.

5. PERFORMANCE REQUIREMENTS

5.1 Codes and Standards

All work must comply with, at minimum:

• IBC (International Building Code)

• NFPA 70 (NEC) and NFPA 101

• NFPA 90A and 90B (HVAC)

• ASHRAE standards for mechanical clearances

• ANSI hardware standards

• Eurocodes as applicable (design loads, anchoring)

• OSHA construction and LOTO standards

• OBO/SHEM requirements (including confined space, silica dust, PPE)

• Spanish building and labor codes

5.2 Fire Safety

• All materials must have Class A flame/smoke ratings where required.

• No penetrations may compromise fire-rated partitions.

• All fire/smoke dampers must remain accessible and unobstructed.

5.3 Noise and Dust Control

• Contractor shall maintain clean, contained, negative pressure demolition environments.

• Maintain acceptable indoor air quality levels.

• Noisy work must be precoordinated and approved.

5.4 Working Hours and Phasing

• Daily work must be planned to avoid operational disruption.

• After-hours/weekend work may be required for:

o Electrical shutdowns o High-noise demolition o AC unit disconnection/reinstallation

• Contractor shall submit a detailed phasing plan and weekly schedule.

• All work shall be completed during regular Embassy working hours: Monday through Friday, 8:30 AM to 5:30 PM. The exact dates will be coordinated and confirmed in advance.

6. DELIVERABLES

PRIOR TO IMPLEMENTATION

Recommended site visit and survey. The contractor shall be responsible for researching the existing conditions and matters that affect the cost or performance of the services. Contractor is recomended to attend a site visit to confirm all measurements and survey existing layout prior to submission of BOM and quotation. Measurements provided are approximate and US Embassy shall not be held responsible for inaccurate dimensions.

The contractor shall coordinate and obtain any permit required by local authorities for the execution of the project.

DOCUMENT SUBMITTAL PACKAGE. Submit before awarding process, document submittal package that includes:

• Product Data: Manufacturer's data sheets on each product to be used, including:

• Design, bill of material to be installed, materials provided by the contractor must be approved before prefabrication and installation.

• Complete finalized Work Plan including Critical Path Method (CPM) schedule.

DOCUMENT SUBMITTAL PACKAGE. Submit after awarding process and before NTP, document submittal package that includes:

• Demolition plan including dust-control and safety methods.

• Anchoring layout drawings showing rod lengths, anchor locations, rail placement, and clearances.

• Contractor to provide shop drawing indicating locations of anchors and unistruts. Spacing of anchors and unistruts shall be identified to adequately support applied ceiling, MEP, Fire and architectural finishes.

• MEP/IT coordination drawings.

• Daily safety logs per SHEM requirement.

• As-built drawings showing final support locations.

• Testing and commissioning reports for AC and electrical systems.

• Activity Hazard Analysis (AHA) with detail specification of the safety plan to be implemented.

• List of personnel to be approved by the Embassy for the access request.

7. PERIOD OF PERFORMANCE

• The project shall start within fifteen (15) calendar days after the date the

Contractor receives the Notice-to-Proceed (NTP) issue by CO. The contractor shall sustain a Kick-off meeting to review the SOW, detailed schedule, execution, and safety plan.

Timetable of Deliverables

• Complete the entire work no later than 173 calendar days after NTP. The time stated for completion shall include final cleanup of the premises.

Level Area sqm days

Clin 1 : TSS Relocation BASEMENT Facility supervisor 14.54 5 BASEMENT Facility Engineer 12.83 5 BASEMENT Facility WO 14.71 5 BASEMENT Corridor 20.63 7 Clin2 GF Supply storage 7.17 3 GF Political 11.59 4 GF Economical 11.11 4 GF Marine Security 11.11 4 1st floor Meeting room 14.89 5 1st floor FAS 49.17 17 1st floor HR officer 32.8 12 2nd floor Offices 547 80 Clin3:

TELCO SERVER ROOM 22 7

Marines 10 5

Section Subtotals

CLIN1 22

CLIN 2 129

CLIN3 12