Replace Four Hot Deck Air Handlers in Bldg 22 in Lubbock, TX
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0599
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Lubbock, Texas 79415, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture's Agricultural Research Service is seeking a contractor to replace four hot deck air handlers in Building 22 at the Cropping Systems Research Laboratory in Lubbock, Texas. This firm-fixed-price contract requires the contractor to provide a turnkey solution that includes removal of existing units and installation of new air handling systems meeting specific performance specifications, with ENVIRO-TEC models or equivalent units being the preferred option. The evaluation will use Lowest Priced Technically Acceptable (LPTA) criteria with two technical factors: vendors must submit documentation of two recent and relevant projects demonstrating capability to perform similar work, and must certify that proposed air handling units meet the specifications outlined in the Statement of Work. Questions must be submitted in writing to Contract Specialist David Hildebrand by August 13, 2025, with electronic proposals due via email by 12:00 PM CST on August 18, 2025. The government reserves the right to cancel this solicitation at any time without reimbursing offerors for incurred costs.
This procurement is set aside 100% for small businesses under NAICS code 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a size standard of $19 million. No incumbent contractors or current service providers are identified in the solicitation documents. While no specific contract value is disclosed, the project must be completed within 75 days after contract award and requires coordination of utility shutdowns, electrical and mechanical retrofitting, installation of new control valves, and insulation of ductwork and piping. The work will be performed at the Cropping Systems Research Laboratory in Lubbock, Texas, with contractors required to minimize disruption to ongoing research activities. Site visits are available upon request by contacting Shane Wludyka, though no formal site visit is scheduled as part of the procurement process.
Notice text
Solicitation Number 1232SA25Q0599
CLIN 0001 – Replace Four Hot Deck Air Handlers in Bldg 22
Lubbock, TX
The Agricultural Research Service, Plains Area Administrative office, Acquisition and Personal Property office intends to solicit and award a single firm-fixed-price contract for replacing four hot deck air handlers at the Cropping Systems Research Laboratory in Lubbock, TX. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number 1232SA25Q0599.
This requirement is being solicited under NAICS code 238220, Plumbing, Heating, and Air Conditioning Contractors and is being set-aside for 100% Total Small Business. The size standard is $19M.
All FAR references are based off FAC 2025-05, Effective 7 Aug 2025.
These services will be awarded as firm-fixed price contract.
FAR 52.212-1, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added on page 11.
FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. FAR Part 13 Simplified Acquisition Procedures utilizing Lowest Priced Technically Acceptable (LPTA) factors will be used for the evaluation process. The following factors shall be used to evaluate offers:
1. Technical Factor #1. Vendor submits two recent and relevant projects demonstrating the capability to perform this type of work. Failure to submit this, or failure to obtain satisfactory or better comments from contacts provided shall cause the vendor to be rated technically unacceptable.
2. Technical Factor #2. Vendor shall submit a document certifying they will submit for and provide the air handling units that meet the specifications stated in Paragraph 4.2.2. of Attachment 1, Statement of Work. If providing air handlers that don’t meet the make/model noted, then specifications of units proposed must be included. Failure to provide this certification or failure to provide specifications of proposed units will cause the vendor to be rated unacceptable.
If an offeror receives an adjectival rating of “unacceptable” in any factor they may not be eligible for contract award.
Offeror must sign and date the 52.212-1 Addendum found of page 11, along with all amendments posted to sam.gov for 1232SA25Q0599.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with three X’s.
Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.
Submittal Formats: Only Electronic submissions via email will be accepted.
Offers are due to the Contract Specialist, Mr. David Hildebrand, at david.hildebrand@usda.gov by 12:00 PM (CST) August 18, 2025.
For information regarding this synopsis/solicitation, please contact Mr. David Hildebrand at david.hildebrand@usda.gov. Only written submitted questions will be given a response. They will be answered via a Questions from Industry posting to sam.gov.
Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.
Site Visit: None offered. However, if you would like to visit the site, please contact Shane Wludyka at shane.wludyka@usda.gov.
Questions must be submitted in writing via email to david.hildebrand@usda.gov. Questions received after Aug 13, 2025 may not receive a response. Responses will be posted to sam.gov in a document titled Questions from Industry. You will not receive a direct response.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Replace Four Hot Deck Air Handlers in Bldg 22 in Lubbock, TX | Award Notice | |
| This notice | Solicitation |
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