Attachment 1 Statement of Work.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

“REPLACE 4 HOT DECK/COLD DECK AIR HANDLERS BLDG. 22”

Asset# 620815B022-HEADHOUSE/GREENHOUSE 22 ON LSE LAND

Cropping Systems Research Laboratory (CSRL) USDA-ARS, LUBBOCK, TX

April 23, 2025

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

A. Project Title: “REPLACE 4 HOT DECK/COLD DECK AIR HANDLERS BLDG. 22”, Lubbock, TX 79415. Asset: 620815B022.

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER / CONTRACTING SPECIALIST:

David Hildebrand Email: david.hildebrand@usda.gov Phone: 970-851-3741

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Alejandro Rooney USDA, ARS, PA 3810 4th St.

Lubbock, TX 79415 Email: alejandro.rooney@usda.gov Phone: (806) 749-5560

c. LOCATION ADMINISTRATIVE OFFICER (AO):

Patrick Kilcrease

Email: patrick.kilcrease@usda.gov Phone: (806) 723-5212

d. FACILITIES MANAGER (FM), LOCATION MONTIOR (LM), CONTRACTING OFFICER REP (COR) Shane Wludyka Facility Operations Specialist USDA USDA/ARS/PA/CSRL 3810 4th St.

Lubbock, Texas 79415 Email: shane.wludyka@usda.gov Phone: (806) 723-5210

e. AREA REALTY SPECIALIST / USDA LEASE CONTRACTING OFFICER (RS):

William “Will” Ross

USDA, ARS, PA

2150 Centre Avenue, Bldg. D, Room 3040 Fort Collins, CO 80526-8119 Email: will.ross@usda.gov Phone: 970-492-7071

f. AREA SAFETY AND HEALTH MANAGER (ASHM):

Dwayne Cordray USDA, ARS, PA 2775 F & B Road College Station, TX 77840 Email: dwayne.cordray@usda.gov Phone: (979) 260-9663

g. ENGINEERING PROJECT MANAGER (EPM) Brian Dean USDA, ARS, PA 2150 Centre Avenue, Bldg. D, Suite 330 Fort Collins, CO 80526-8119 Email: brian.dean@usda.gov Phone: (970) 492-7026

2.1 CSRL Mission Statement

The mission of the Cropping Systems Research Laboratory is to develop fundamental, long-range research programs in Plant Stress and Germplasm Development, Wind Erosion and Water Conservation, Cotton Production and Processing, and Livestock Issues. The overall mission is subdivided among four multidisciplinary research units. All major crops and soil types, and significant animal production exist within a 50-mile radius of the Laboratory. This diversity of cropping systems, soil types, and livestock industries allows Laboratory scientists the opportunity to relay their fundamental information directly to their applied counterparts in State Agricultural Experiment Stations, private industry, commodity organizations, and other user groups.

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

Cont. on next page

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a detailed technical proposal and detailed cost proposal to provide material and services to perform work as detailed in this SOW at USDA-ARS, Cropping Systems Research Laboratory, 3810 4th St. Lubbock, Texas 79415.

The contractor will provide a turnkey product to include, but not limited to, all materials as specified and the proper installation of all material and associated appurtenances for a correct and proper final result.

a. The Contractor will work with Facility personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements and specifications.

c. Materials and Installation shall meet the applicable sections of the Uniform Federal Guide Specifications (UFGS). The UFGS specifications can be found listed on the Whole Building Design Guide Construction Criteria Base UFGS page at: https://www.wbdg.org/ccb/browse_cat.php?c=3.

d. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of contract award.

e. All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall be in compliance with the Codes listed in this section or as determined by the authority having jurisdiction.

f. NOT USED

g. NOT USED

h. Shutoff of utilities, if required, shall be scheduled no less than ten (10) working days in advance.

i. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

j. Clean up and removal of all debris from construction site once job is completed.

k. Building(s) will be occupied while construction is ongoing. Contractor will schedule work with location in order to allow location to meet current research needs. See also 6.0 Schedule.

4.1 Bid Schedule:

1. Per 4.2.2.

4.2 Description of Work: Contractor shall verify the correct size and fitment of four hot deck cold deck air handlers inside of building 22. The contractor shall provide submittals for approval prior to ordering equipment. The contractor shall provide a construction schedule to be reviewed and agreed upon. AHUs will be safely shut down (Electrical Lock out/Tag out, hydronic valves isolated) prior to demolition. Existing parts and pieces will be safely removed and placed in a designated area for recycling by the location. The work areas shall be cleaned at the end of each day. Install four new air handlers and modify duct work using sheet metal fabrication methods, insulate new ductwork installed. The contractor will properly connect hot water and chilled water piping with new valves followed by insulating water piping. Coordinate start up and testing of AHUs to verify operation with the BAS. Contractor will complete the work for each AHU one at a time limit downtime and areas impacted while work is being performed.

4.2.1 Pre-Construction Services

The period of performance for this task order will 75 days after date of award.

a. Submittals for all Material used on the project and per Section 5.4.

b. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK – CONSTRUCTION SCHEDULE. The work hours will include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Work Hours, unless otherwise approved by the location during bidding process, are 7:00 am to 4:30 pm Monday thru Friday.

c. Accident Prevention Plan/Site Specific Safety Plan.

1. Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are always to be under the control of the Contractor. Equipment, supplies, tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

d. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values.

e. CPM Scheduling.

f. Individual Quality Control Plan is required on this project.

g. Individual Environmental Protection Plan is required on this project.

h. The Contractor shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the Contractor shall update the list.

i. Completion of all necessary Code reviews from all applicable City, Local, State and Federal entities.

4.2.2 Construction Services:

Reference section 7 also.

The Scope of this project includes all work that may be necessary to replace four hot deck cold deck air handlers inside building 22. Any work not detailed below or not included in the contractor proposal that is needed to accomplish above scope shall be treated as an unforeseen site condition and addressed using proposed change orders.

1. The Contractor shall have a general understanding of the installation of the following repairs and will satisfy all Local, State, and Federal requirements to perform the following work and provide material and labor to perform following work:

1. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

· Base Bid: Shall include all parts, labor, and warranty to replace four hot deck cold deck air handlers in building 22. Due to the limited space for equipment a site visit will be required to verify fitment of equipment being proposed.

· AHU 1 & 2 shall meet the same specifications and be no larger than the ENVIRO-TEC MODEL-CDV16, AIR FLOW 2150 CFM, TOTAL DUTY 52,720 Btuh. Any approved equipment manufacturer that meets or exceeds these specifications will be acceptable.

· AHU 3 shall meet the same specifications and be no larger than the ENVIRO-TEC MODEL-HDD40, AIR FLOW 3500 CFM, TOTAL DUTY 115.4 MBH. Any approved equipment manufacturer that meets or exceeds these specifications will be acceptable.

· AHU 4 shall meet the same specifications and be no larger than the ENVIRO-TEC MODEL-HLP-D09, AIR FLOW 800 CFM, TOTAL DUTY 16,544 Btuh. Any approved equipment manufacturer that meets or exceeds these specifications will be acceptable. AHU4 will be lowered into the mechanical room ceiling just below its current location for easier access.

· Work to be completed for the removal and installation of 4 new hot water/chilled water air-handlers will include the following:

· Coordinate shut down of AHUs with Facility Manager with following lock out tag out procedures.

· Only one AHU can be worked on at a time for this project unless approved.

· Remove/disconnect ducting, electrical and water piping from all air handlers.

· Remove old air handlers from building and dispose in a designated location for recycling.

· Install new air handlers in the same space except ahu-4 will be lowered into a mechanical room for easier access.

· Retrofit electrical to connect new air handlers using appropriate wiring, conduit, and electrical boxes per existing code requirements.

· Connection of existing water pipe to new coils with appropriate pipe and fittings per code.

· Install new control valves for each air handler.

· Valves and Actuators must be properly wired and operation verified in BAS.

· Connection of existing duct work to new air handlers using appropriate sheet metal methods per code.

· Insulate new hot water/chilled water piping to air handlers including insulating duct work if insulation was removed for the installation.

· Retrofit existing drain pans and connect existing condensate lines to new air handlers.

4.3 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of possible other above ceiling or underground utilities but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS: Mandatory site visit required for this project.

5.1 Permits:

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition:

a. Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

b. Owner typically reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

c. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical. Reference the remaining Contracting Package for more information.

5.3 Installation:

It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations, Industry Standards, ARS standards, and Local, State and Federal codes and standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals:

a. Provide all per 4.2.1.

b. Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control:

The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

d. Contractor shall provide continuous monitoring for noise, dust, silica, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any anyone at CNRC exceed 75 db. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and for proposed work for the subsequent two weeks (a two week “look-ahead”) involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside occupied space.

e. Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

f. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets (SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

g. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

1. A Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least ten (10) working day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit request form will be supplied by Owner during pre- construction meeting for this project.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR ten (10) working days prior to the need.

c. Contractor will be able to on-site toilet facilities during install.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during, and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting, personal injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR or their designee.

c. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

d. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during, and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting, personal injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR or their designee.

5.9 Cleanup:

The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the warranty, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on workmanship.

b. Extended equipment warranty(s), if required above or in Specs and Drawings.

c. Operation and maintenance data. Include the following, if applicable:

1. Operation and maintenance instructions.

2. Parts list, with recommended parts inventory.

3. Legible schematic of all wiring diagrams of installed electrical equipment, including control equipment, and changes made in the work including any in field modifications,

4. Copy of field pull sheet wiring as built notes. Pull sheets to include wire numbers and colors.

5. Submit parts catalog and show evidence of local parts inventory with complete list of recommended spare parts. Manufacturer of original equipment shall produce parts.

d. Release of liens.

e. Employee payroll\time sheets

f. Invoice

1. Unit found through market research that would fit in this location and meet the same specifications: ENVIRO-TEC MODEL-CDV16, AIR FLOW 2150 CFM, TOTAL DUTY 52,720 Btuh. Any approved equipment manufacturer that meets or exceeds the specifications will be acceptable.

2. Unit found through market research that would fit in this location and meet the same specifications: ENVIRO-TEC MODEL-CDV16, AIR FLOW 2150 CFM, TOTAL DUTY 52,720 Btuh. Any approved equipment manufacturer that meets or exceeds the specifications will be acceptable.

3. Unit found through market research that would fit in this location and meet the same specifications: ENVIRO-TEC MODEL-HDD40, AIR FLOW 3500 CFM, TOTAL DUTY 115.4 MBH. Any approved equipment manufacture that meets or exceeds the specifications will be acceptable.

4. Unit found through market research that would fit in this location and meet the same specifications: ENVIRO-TEC MODEL-HLP-D09, AIR FLOW 800 CFM, TOTAL DUTY 16,544 Btuh. Any approved equipment manufacturer that meets or exceeds the specifications will be acceptable.

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