Replace Airfield HVAC Units
Closed Solicitation Posted
- Solicitation number
- FA465426Q0011
- Agency
-
Reserve Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Grissom ARB, Indiana 46971, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Reserve Command seeks repair and replacement of wall-hung HVAC units at Grissom Air Reserve Base, Indiana, with sealed offers due September 11, 2026 at 4:00 PM local time. The solicitation is set-aside for small business concerns and issued as RFQ FA465426Q0011.
Place of performance is Grissom Air Reserve Base, Marion County, Indiana. Work encompasses seven facilities (Buildings 624, 702, 704, 731, 705, 716, and 714) and includes removal of existing BARD and EUBANK wall-hung units ranging from 3 to 5 tons, installation of replacement units with capacities from 24,000 to 57,000 Btuh, equipment specification compliance, Quality Control Plans, Operation and Maintenance Manuals, and as-built drawings. The contractor must begin performance within 14 calendar days of Notice to Proceed and complete all work within 180 calendar days. A mandatory site visit occurred August 18, 2026; questions were due August 21, 2026. An amendment issued September 2, 2026 extended the closing date from September 7 to September 11 and added a Questions and Answers document as an attachment.
NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors); PSC code is Z2JZ. The contractor must maintain a Project Manager with minimum five years' experience on comparable projects and employ at least one full-time Competent Person as Site Safety and Health Officer on-site at all times. All contractor personnel require DBIDS vetting and base pass issuance. Work hours are limited to 0730–1700 Monday through Friday under standard duty hours; extensions require approval from construction management, contracting, and airfield operations. The contractor is responsible for temporary heating and cooling for facilities requiring significant HVAC work extending multiple days or weeks, with navigation systems requiring 65–80°F temperature and 0–95% humidity with no condensation. Davis-Bacon prevailing wage rates apply per General Decision Number IN20260002.
Evaluation criteria weight past performance (approximately equal to price) and technical capability/subcontractor teaming arrangements (pass/fail). A 20% bid bond is required with offer submission; if award exceeds $150,000, performance and payment bonds are mandated; if under $150,000, a payment bond and irrevocable letter of credit are required. Offerors must submit SF 1442 with pricing, two recent relevant past performance references, technical capability statements, Financial Institution Reference Sheet, and base access authorization documentation. The contract runs from September 29, 2026 through March 29, 2027 under firm fixed-price with monthly progress payments authorized. Payment follows a milestone structure: Event A (3% safety/planning), Event B (12% site survey/design approval), Event C (65% installation), Event D (10% Performance Verification Testing), Event E (5% O&M manuals), and Event F (5% testing and as-built drawings). Installation cannot commence until after government approval of Milestone Event B. All systems warrant for one year from government acceptance or manufacturer standard warranty, whichever is greater, beginning only after successful Performance Verification Testing.
Notice text
3 versions
Update #3 · Latest ·
Amendment 01:
9/11 4pm: Solicitation Closes
Q&A added to listing as attachment.
8/6: Solicitation posted
8/18 10am: Site Visit (Updated on 8/20/2026: There will not be a second site visit)
8/21 10am: Questions Due
9/7 4pm: Solicitation Closes
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA465426Q0011 is issued as a Request for Quote (RFQ) for the repair and replacement of Airfield HVAC Units at Grissom Air Reserve Base, Indiana.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Item:
-
CLIN 0001: All work, materials, labor required to repair by replacement of wall hung HVAC units for 624, 702, 704, 731, 705, 716, and 714 - EEIC 52295.
-
Quantity: 1
-
Unit: Job
Requirement Description: The contractor shall provide all necessary labor, materials, and equipment to repair and replace the Airfield HVAC Units as specified in the Perfomance Work Statement. The work must be performed in compliance with all applicable regulations.
Delivery and Acceptance:
-
Place: Grissom ARB, IN 46971-5000
-
F.O.B. Point: Destination
-
Performance Period: The contractor shall begin performance within 14 calendar days and complete it within 180 calendar days after receiving the notice to proceed.
Offer Receipt:
-
Date and Time: Offers are due by 04:00 PM local time on September 7, 2026.
-
Point of Contact: Makinsey Fields, Email: makinsey.fields@us.af.mil, Telephone: 765-688-2345
Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Update #2 ·
8/6: Solicitation posted
8/18 10am: Site Visit (Updated on 8/20/2026: There will not be a second site visit)
8/21 10am: Questions Due
9/7 4pm: Solicitation Closes
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA465426Q0011 is issued as a Request for Quote (RFQ) for the repair and replacement of Airfield HVAC Units at Grissom Air Reserve Base, Indiana.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Item:
-
CLIN 0001: All work, materials, labor required to repair by replacement of wall hung HVAC units for 624, 702, 704, 731, 705, 716, and 714 - EEIC 52295.
-
Quantity: 1
-
Unit: Job
Requirement Description: The contractor shall provide all necessary labor, materials, and equipment to repair and replace the Airfield HVAC Units as specified in the Perfomance Work Statement. The work must be performed in compliance with all applicable regulations.
Delivery and Acceptance:
-
Place: Grissom ARB, IN 46971-5000
-
F.O.B. Point: Destination
-
Performance Period: The contractor shall begin performance within 14 calendar days and complete it within 180 calendar days after receiving the notice to proceed.
Offer Receipt:
-
Date and Time: Offers are due by 04:00 PM local time on September 7, 2026.
-
Point of Contact: Makinsey Fields, Email: makinsey.fields@us.af.mil, Telephone: 765-688-2345
Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Update #1 ·
8/6: Solicitation posted
8/18 10am: Site Visit
8/21 10am: Questions Due
9/7 4pm: Solicitation Closes
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA465426Q0011 is issued as a Request for Quote (RFQ) for the repair and replacement of Airfield HVAC Units at Grissom Air Reserve Base, Indiana.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Item:
-
CLIN 0001: All work, materials, labor required to repair by replacement of wall hung HVAC units for 624, 702, 704, 731, 705, 716, and 714 - EEIC 52295.
-
Quantity: 1
-
Unit: Job
Requirement Description: The contractor shall provide all necessary labor, materials, and equipment to repair and replace the Airfield HVAC Units as specified in the Perfomance Work Statement. The work must be performed in compliance with all applicable regulations.
Delivery and Acceptance:
-
Place: Grissom ARB, IN 46971-5000
-
F.O.B. Point: Destination
-
Performance Period: The contractor shall begin performance within 14 calendar days and complete it within 180 calendar days after receiving the notice to proceed.
Offer Receipt:
-
Date and Time: Offers are due by 04:00 PM local time on September 7, 2026.
-
Point of Contact: Makinsey Fields, Email: makinsey.fields@us.af.mil, Telephone: 765-688-2345
Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Files
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Building 450 Fire Suppression System Installation | Reserve Command | No set-aside | |
| E21 prca HVAC replacement | Bureau of Reclamation | Total Small Business | |
| Brand Name or Equal - WaterFurnace Model: UBH015R for B3631 & B3635 - Turnkey Replacement | Air Education and Training Command | No set-aside | |
| Repair Mechanical Systems IDIQ (FY 27-32) | AFLCMC Wright Patterson AFB | No set-aside | |
| Two sets of HVAC units or Mobile Ground Control Station | Shared Services Center | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity