PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROCURE AND INSTALL (P&I)

AIRFIELD HVAC EQUIPMENT REPLACEMENT

Grissom ARB, IN, USA

16 June 2026

1.0 SYNOPSIS: The Contractor shall furnish and install all systems as specified in this PWS at Grissom Air Reserve Base, IN. The Contractor shall provide a fully functional and complete working system in compliance with activity specific requirements itemized in the PWS. The Government has reviewed the requirements contained within this PWS and has determined the work to be predominately services.

1.1 The Contractor shall segregate the work effort into the following tasks based on the work requirements listed in attachment 4.

TASK 1: HVAC replacement for facility 624 TASK 2: HVAC replacement for facility 702 TASK 3: HVAC replacement for facility 704 TASK 4: HVAC replacement for facility 731 TASK 5: HVAC replacement for facility 705 TASK 6: HVAC replacement for facility 716 TASK 7: HVAC replacement for facility 714

2.0 GENERAL: In conjunction with the requirements of the contract the contractor shall provide the system in accordance with the referenced criteria, specifications, drawings, and equipment list attached. As applicable to specific tasks, the contractor shall:

2.1 Participate in a post-award orientation meeting at the site prior to commencing work. Provide a Quality Control Plan (QCP), a Project Schedule and an Accident Prevention Plan following the submittal procedures and the submittal schedule of this performance work statement.

2.2 Provide a System Warranty. The systems, all ancillary components, mechanical equipment, electrical equipment, subsystems, data transmission systems, and all Contractor-furnished software shall be covered by warranty. The Contractor shall warrant all products and services provided under this performance work statement (material and labor) for a period of one year from the date of Government acceptance or the offeror's standard commercial warranty period, whichever is greater. The warranty period shall not start until the contractor successfully passes the Performance Verification Testing (PVT). Government acceptance is defined as: when all punch list items are resolved and witnessed complete by a designated Government representative and the contractor receives a formal acceptance from the Government.

2.3 Provide after-action reports, accident reports, meeting minutes, teleconferences, field inspection reports, calibration reports and installation progress reports. Copies shall be furnished electronically to the Government within 5 working days or sooner, if required, after each specific action.

3.0 SPECIFICATIONS:

3.1 The Contractor shall reference Attachment 1 for task specific Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS) and other pertinent criteria.

4.0 DRAWINGS AND EQUIPMENT LISTS: A list of drawings and equipment furnished for this task order is identified in Attachment 2.

5.0 INFORMATION SUPPORT AND DOCUMENTATION: Details of format and specific quantities for deliverables and addresses of the points of contacts are stated in Section 11 through 15 of this PWS.

6.0 PROSECUTION AND COMPLETION OF WORK:

6.1 The contractor shall prosecute the work under the direction of a responsible representative approved by the Government. The company officer or representative shall be designated as the contractor’s Project Manager and shall be responsible for complete coordination of all work under this performance work statement. All work shall be accomplished with adequate internal controls, quality assurance processes, and review procedures established by the Contractor to ensure technical accuracy and eliminate conflicts, errors, and omissions. The Government may elect to provide third party technical inspection.

6.2 The contractor’s Project Manager shall have a minimum of five years of experience and must have successfully managed at least one project comparable in complexity and magnitude to the project described in this performance work statement. Other key positions must be staffed with qualified personnel who have at least five years of experience in the functional areas for which they are proposed.

6.3 GOVERNMENT FURNISHED PROPERTY. N/A

7.0 ELECTRONIC SUBMITTAL REQUIREMENTS: The Contractor shall follow these requirements for submittals as the Government use to track in monitoring and administration of this PWS. The Contractor shall record, maintain, and submit information throughout the performance period. This joint Government-Contractor electronic exchange of information and overall management of the task order provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration; Finances; Quality Control;

Submittal Monitoring; Scheduling; and Import/Export of Data. The Contractor shall remit hardcopy and electronic media to the contracting officer.

7.1 Request for Information (RFI) – Contractor shall submit all RFIs, with applicable attachments as needed, for a response by the Government. The Contractor shall email a copy of the RFI to the Contracting Officer.

7.2 Engineering Change Orders (ECO) – The Contractor shall submit all ECOs, with applicable attachments as needed, to the contracting officer for a response by the Government via this submittal process defined above in paragraph section 7.

Once the Government technically approves the ECO, the Contractor shall submit a formal proposal for the technical solution and pricing including all supporting documentation to the Contracting Officer for contractual action. Technical approval is a separate action and is not to be interpreted as contractual or cost approval. The Contractor shall NOT proceed with any activities associated with the ECO until the formal contract modification is complete.

8.0 SCHEDULE: The Contractor shall develop, maintain, and submit for Government approval, an integral master project schedule identifying critical path events for all requirements to be performed by the Contractor IAW this PWS.

The schedule shall include an event-driven schedule/network that includes all tasks (from project award through testing, training and close-out) and logic necessary for the management of work, task flows, task interdependencies, major milestones, key events and all deliverables required under this PWS.

8.1 The Contractor’s project schedule shall include (not an all-inclusive list): unique activity numbers, activity description, activity durations, baseline, actuals and critical path. Furthermore, the Contractor shall identify tasks (i.e.

submittal reviews, testing, etc.) performed by the Government (unless otherwise stated, 7 calendar day Government review cycle) and delivery of products or information provided by the Government on the project schedule.

8.2 A revised schedule shall be submitted with all proposals, Engineering Change Order (ECO), contract modifications and Period-of-Performance (POP) extension requests. A current schedule reflecting progress shall be submitted with all invoices or on a monthly basis. If a schedule is revised for any reason contributable to contractor delay, the Contracting Officer may require consideration commensurate with the additional Government incurred costs.

8.3 Period of Performance: The Contractor shall develop a detailed project schedule, using a commercially available project tracking software, and submit it in Adobe PDF format showing all milestone events required by this task order.

The schedule shall adhere to the Period of Performance (POP) as awarded.

9.0 CONTRACTOR’S FIELD TEST (CFT) AND PERFORMANCE VERIFICATION TEST (PVT):

9.1 Contractor’s Field Test: The Contractor shall provide CFT in accordance with PWS paragraph 15(D).

9.2 The Contractor shall perform, document and submit the CFT results, for Government review and acceptance, at least seven (7) calendar days prior to petitioning the Government to schedule a PVT.

9.3 The prime contractor shall attend the PVT and provide hard copy draft As-Built Drawings onsite at the PVT. The contractor shall provide all required calibrated test instruments, equipment, supplies, ladders, flashlights, etc. to facilitate all PVT activities, including calibration stickers still within 1 year of last calibration date. Prior to PVT execution, the Contractor shall coordinate all required building access/escorts, keys and any other logistical requirements.

10.0 PAYMENTS: For Fixed-Price Contracts, payment will be IAW with the following schedule. All days are calendar days.

Milestone Payment at Completion of Event (% of Contract Price)

Event Description % Required Date

A

Government acceptance of Site Visit Accident Prevention Plan (SVAPP)

Submitted 10 days prior to post-award meeting

Government acceptance of Project Schedule Submitted 10 days after post-award meeting

Government acceptance of Quality Control Plan with checklist Submitted 30 days after award

B

Government acceptance of Site Specific Accident Prevention Plan (APP)

Prior to Mobilization for Installation/Construction

Government acceptance of Group II Technical Data Package (Site Conditions Survey and Report) Per Accepted schedule

Government approval of Group I Technical Data Package (System and Equipment Design)

Per Accepted schedule

C

Project Installation Activities

Per Accepted schedule

Government approval of Group IV Technical Data Package (Contractor’s Field Testing Report and PVT Procedures)

Per Accepted schedule

D Completion and Government acceptance of Performance Verification Testing (PVT) and Warranty Letter 10 Per Accepted schedule

E

Government approval of Group V Technical Data Package (Operation and Maintenance Manuals and Test Results) 5

Per Accepted schedule

Delivery and Government acceptance of all software, tools and licenses, as specified

Per Accepted schedule

F

Completion of Opposite Season Test

Per Accepted schedule Government approval of Group VI Technical Data Package (As-Built drawings)

Per Accepted schedule

Delivery and Government acceptance of all other documentation and training required by the contract documents

Per Accepted schedule

Total 100

10.1 Sequential Progression

10.1.1 For procure and install activities, the events set forth above are required to be performed sequentially with respect to Milestone Events A through F. No work shall be accepted and paid for unless all prior events have been successfully completed.

10.1.2 Acknowledgement by Grissom Contracting Officer that all elements of the event are completed and accepted constitutes permission for the Contractor to begin the next event in the sequence.

10.1.3 In particular, the Contractor shall not begin any installation work at the job site until after Government approval of the completion of Milestone Event B. This restriction also expressly prohibits the delivery of any supplies or equipment to the job site.

10.2 Payments will be made for Milestone Event A after successful completion of Milestone Event A. Payments will be made for Milestone Event B after successful completion of Milestone Event B.

10.3 For those portions of the contract requirements which are part of Milestone Event C, the Government will make progress payments monthly as the work proceeds. Payments will be made against approved progress estimates submitted by the Contractor. The Contractor must provide written notification from on-site Government personnel that supports the Contractor's estimates before payment is approved. The contractor may provide this notification either electronically or in hard copy.

10.4 Progress payments will be made only for fully completed installations, major items of installed and interconnected equipment, and other identifiable installed segments of an installation or assembly, each of which are fully supported by approved data, drawings, and other required documentation. Progress Payments will not be authorized for:

10.4.1 Equipment, installation, or testing effort which is part of any other contract requirement event (i.e., an event other than C).

10.4.2 Any material, equipment, installation, or assembly for which approval has not yet been obtained.

10.4.3 Any material, equipment, assembly, or supplies which have only been delivered to and held in storage at the project site.

10.4.4 Any material, equipment, assembly, or supplies which have been delivered to the Contractor at a location other than the project site.

10.4.5 Software development or revision efforts, software testing, or for completed software of any category or classification.

10.5 All payments for events after Milestone Event C shall be payable only upon the successful completion of those remaining events.

10.6 To receive final payment under Milestone F, Contractor must provide written notification from the on-site Government representative (e.g., customer or end user) that all elements of the project have been completed, delivered, and accepted.

11.0 SAFETY COMPLIANCE REQUIREMENTS: The contractor shall execute all work IAW the latest version of Safety Manual EM 385-1-1. Draft Site Visit Accident Prevention Plan draft Accident Prevention Plan shall be submitted electronically for review and acceptance. Upon acceptance by the contracting officer, the contractor shall submit final safety plans electronically. The contractor's SVAPP must be submitted and accepted by the Contracting Officer prior to starting any survey activities at the site. The APP shall include an Activity Hazard Analysis (AHA) for all activities required by the contract.

11.1 The Contractor must employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be a direct hire employee of the prime Contractor. Alternate SSHOs are approved at the discretion of the contracting officer and are not required to be a direct hire employee of the prime.

Contractor shall declare on the APP and demonstrate, through training documentation maintained at the site, that the SSHO meets the requirements of EM 385-1-1, 01.A.17. The SSHO is required to be onsite at all times during the performance of work. The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by another Competent Person; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. Moreover, the functions and roles of the SSHO shall be a singular, full-time responsibility (no other collateral duties) during high hazard activities to include, but not limited to: crane operations, excavations greater than 5-feet, confined space entry, and electrical work to include Lock-out-Tag-out (LOTO) in accordance with the AHA as prepared per the accepted APP. Contractor must demonstrate that this employee’s non-safety duties are transferred to another employee when full-time SSHO responsibilities are warranted per the risk activities. The SSHO must be at the location of the high hazard activities while they are being conducted.

11.2 The Contractor shall follow all accident reporting requirements per EM 385-1-1.

11.3 The Contractor is responsible to verify that any Proposals, Change Orders, and Contract Modifications are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for Government review and acceptance, an addendum to the APP.

11.4 Contractor shall verify with the contracting officer, the applicability and requirements for emergency procedures, permit required work procedures, and hazardous environments and waste disposal (including lead and asbestos). These findings shall be incorporated into the APP.

12. QUALITY CONTROL PROGRAM: The contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. At a minimum, the contractor shall develop quality control procedures that address the areas identified in Attachment 5, Performance Requirements Summary (PRS).

12.1 Site Specific Quality Control Plan and Surveillance Plan. A task/site specific quality control plan shall be developed/adapted to the services specified in this task order, and submitted as required per this performance work statement. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s written acceptance of any proposed change to his QC program.

13. PROVISION OF TECHNICAL DATA PACKAGES:

Technical Data Packages shall be provided per the project schedule and delivered to the point of contact denoted by the asterisk in Paragraph 14. Data will be delivered as follows:

Group I Technical Data Package, (Design and Equipment Cut Sheets):

Recipient Qty Submittal Format Media Contracting Officer 1 Entire Package (Adobe PDF, or Microsoft Office Compatible) Electronic

Group II Technical Data Package, (Site Conditions and Survey Report)

Group III Technical Data Package, (Factory Test Procedures): N/A

Group IV Technical Data Package, (Performance Verification Testing Procedures, Draft O&M Manuals, Training Documentation, and Final Instrumentation and Control Drawings):

Group V Technical Data Package, (O&M Manuals):

Group VI Technical Data Package, (As-Built Drawings):

Submittal Summary:

Recipient Qty Submittal Format Media Contracting Officer 1 Entire Package (Adobe PDF, or Microsoft Office Compatible) Electronic

13.1 Except as noted in the table below, all contract submittals shall submitted electronically via DOD Safe or via e-mail as itemized below.

14. POINTS OF CONTACT:

Base Civil Engineers Name/Title (CE):

Bart Erwin Phone: 765-688-4572 Email: bartholemew.erwin.1@us.af.mil

Grissom Contracting Office:

Name: Makinsey Fields Phone: 765-688-2345 Email: makinsey.fields@us.af.mil

Grissom Environmental Office (CEV):

Name: Cory Walters Phone: 765-688-4561 Email: cory.walters@us.af.mil

Grissom Construction Management:

Name: John Somsel Phone: 765-688-3380 Email: john.somsel.1@us.af.mil

Quality Assurance (QA):

Name: TBD Phone: TBD Email: TBD

Contracting Officer (CO):

See Award Documents

15. TECHNICAL DATA PACKAGE (TDP) REQUIREMENTS: Contractor shall submit all Technical Data Packages as single, complete packages which include the entire collection of data elements as dictated by the task, the technical solution, and the requirements listed below. Exceptions for multiple submittals may be allowed in Group I TDP for circumstances that may adversely affect a critical path schedule, e.g. long-lead ordering items or a compelling need for urgency.

The following are minimum requirements for the submittals:

A. Group I Technical Data Package: As a minimum the Contractor shall submit:

Submittals Hard-copy

Electronic DOD Safe

E-mail

O

E

EV

Q A

Government Accepted Safety Plan, SVAPP √ √ √ Government Accepted Safety Plans APP √ √ √ Site Specific Quality Control and Surveillance Plan √ √ √ Project Schedule √ √ √ √ Group I Technical Data Package √ √ √ Group II Technical Data Package √ √ √ √ Group IV Technical Data Package √ √ √ Group V Technical Data Package √ √ √ Group VI Technical Data Package √ √ √ PVT Results with Warranty Letter √ √ √ √

Accident Reports √ √ √ Manpower Reports √ √ √ After Action Reports √ √ √ Health and Safety Reports √ √ √ Waste and Refuse Reports √ √ √ MSDS Reports √ √ Hazardous Material Reports √ √

Updated Monthly Schedules √ √ √ √ Monthly Progress Report √ √ √ √ Meeting Minutes √ √ √ √ Request for Information (RFI) √ √ √ √ Engineering Change Orders (ECO) √ √ √

A1. Contractor’s Field Tests (CFT): Documentation of the field testing, HVAC equipment start up and commissioning, setup and calibration for all the systems; record the before and after sensor data (temperatures, flows, pressures, etc.) and final offsets established to achieve required accuracies.

A2. Performance Verification Test (PVT) and Endurance Testing Procedures: The Contractor shall prepare test procedures for the PVT and endurance test in compliance with the requirements of UFGS 25 08 10, excluding all surge and overvoltage tests. The test procedures shall describe all tests to be performed, and other pertinent information such as specialized test equipment required, and length of PVT. The procedures shall provide detailed step-by-step actions associated with expected results to demonstrate compliance with all requirements of this Task Order. Procedures shall be based on inputs shown, calculated points, and the requirements of the sequences of operation.

A3. Operation and Maintenance (O&M) Manuals: A copy of the operation and maintenance manuals, as specified for the Group II Technical Data Package, shall be included with the PVT procedures for use during procedure review and site testing.

A4. Training Documentation: Lesson plans/training manuals for the operator and maintenance training phases to include a list of reference materials, as applicable.

B. Group II Technical Data Package: As a minimum the Contractor shall submit:

B1. Operation and Maintenance Manuals and Test Results. Submit Operation and Maintenance Data in accordance with UFGS Section 01 78 23 OPERATION AND MAINTENANCE DATA.

Final copies of the manuals shall be delivered to the Government within 30 calendar days after completion of the endurance test. The draft copy used during site testing shall be updated with any changes required prior to final delivery of the manuals. Identify each manual's contents on the cover. The manuals will include the names, addresses, and telephone numbers of each sub-Contractor installing equipment and systems, and of the nearest service representatives for each item of equipment and each system. Provide a table of contents and correlating tab sheets for the manuals. Place tab sheets at the beginning of each chapter or section and at the beginning of each appendix. After completion of the PVT and endurance test, deliver the updated, final copies with the modifications made during installation, checkout, and acceptance. The manuals include:

Hardware Manual: The hardware manual shall provide detailed data describing equipment furnished, including:

1) General description and specifications.

2) Installation, configuration, set-up, and checkout procedures.

3) Manufacturer's repair parts list indicating sources of supply.

16. AIRFIELD DRIVING: Airfield access and routes shall be designated through Airfield Operations gate entrance.

Contractor is required to complete Airfield Driving Training with the Airfield Operations Manager to access and complete work. Schedule this through the COR at least 15 days prior to mobilization to the site. Contractor shall enter and exit the airfield using Atterbury way. Parking will be in laydown yard designated after award within the base boundary. COR will brief/show the contractor where they can and cannot operate to ensure they stay within the security free zone boundaries.

ATTACHMENT 1

1.0 The contractor shall follow, as applicable to this task order, all specifications per PWS.

2.0 The following marked up and annotated specifications are included in this task order:

UFGS 25 08 10

UFGS 01 78 23

UFGS 23 30 00

UFGS 23 09 00

UFGS 23 01 30

UFGS 23 05 93

UFGS 23 09 02

3.0 The following additional documentation are included in this task order for information only:

Contractors Construction Guide Energy Conservation Code (ASHRAE 90.1)

UFC 3-410-01

UFC 3-410-02

NFPA 70

ATTACHMENT 2

1.0 The Contractor shall submit all recommended changes to the standard installation details to the Government for approval.

2.0 The following drawings are included as information only for this task order and require verification:

2.1 Drawings not available

ATTACHMENT 3

1.0 As applicable and dictated by activities of this task order, the CDRLs in the base contract are requirements of this task order.

ATTACHMENT 4

1.0 Work requirements for Repair/Replacement of the HVAC Equipment for Facility 624 are as follows: Note: The work scope will reference tasks that are cross referenced to the drawings provided in pdf form.

1.0.1 General

1.0.1.1 During demolition, installation, construction and/or repair of the systems within the buildings, execution can either be consecutively or concurrently. Importantly, this activity within this article, directly supports the cooling system effect within the buildings and may require supportive or temporarily methods for cooling/heating while work is being performed. This is dependent on the month within the year.

1.1 Requirements for Facility: 624 as follows:

1.1.1 Remove 4 BARD wall units (5 ton each). Two units are Model Number WL602-C09EPXXXV with heat kit EHWA05A-C09L. The other two units are Model Number WA602-C09EPXXXV with heat kit EHWA05A- C09. The units are controlled by thermostats and not tied into an industrial control system.

1.1.2 Provide and install 2 wall units that meet the following requirements. (Reference BARD Model Number

W60AF-C09ZPXXXV).

1.1.3 Provide and install 2 wall units that meet the following requirements. (Reference BARD Model Number W60AF-

C09ZPXXXV).

1.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

1.3.3 End of Work for Facility 624.

2.1 Requirements for Facility 702 as follows:

2.1.1 Remove 1 BARD wall units. The unit Model Number is W24AY-A05BWSX3X (ECU-2 TON A/C 5KW HEATER). The unit is controlled by thermostats and not tied into an industrial control system.

2.1.2 Provide and install 1 wall units that meets the following requirements. (Reference BARD Model Number W24AF-A05XXXXE Wall-Mount Air Conditioner 208/230-1 ph).

2.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

2.3.3 End of Work for Facility 702

3.1 Requirements for Facility 704 as follows:

3.1.1 Remove 1 BARD wall unit. The unit Model Number is W24AY-A05BWSX3X (ECU-2 TON A/C 5KW

3.1.2 Provide and install 1 wall unit that meets the following requirements. (Reference BARD Model Number

3.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

3.3.3 End of Work for Facility 704

4.1 Requirements for Facility 731 as follows:

4.1.1 Remove 1 BARD wall unit. The unit Model Number is W24AY-A05BWSX3X (ECU-2 TON A/C 5KW

4.1.2 Provide and install 1 wall unit that meets the following requirements. (Reference BARD Model Number

4.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

4.3.3 End of Work for Facility 731

5.1 Requirements for Facility 705 as follows:

5.1.1 Remove 1 BARD wall unit. The unit Model Number is W24AY-A05BWSX3X (ECU-2 TON A/C 5KW

5.1.2 Provide and install 1 wall unit that meets the following requirements. (Reference BARD Model Number

5.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

5.3.3 End of Work for Facility 705

6.1 Requirements for Facility: 716 as follows:

6.1.1 Remove 2 EUBANK wall units (3 ton each). The two units are Model Number TH36T06-BGPSC with 10kw heat kit. The units are controlled by thermostats and not tied into an industrial control system.

6.1.2 Provide and install 2 wall units that meet the following requirements. (Reference BARD Model Number

W36HF-B09VPXXJ).

6.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

6.3.3 End of Work for Facility 716

7.1 Requirements for Facility 714 as follows:

7.1.1 Remove 1 BARD wall unit. The unit Model Number is WA242-A05 with heat kit EHWA02-A05. The unit is controlled by thermostats and not tied into an industrial control system.

7.1.2 Provide and install 1 wall unit that meets the following requirements. (Reference BARD Model Number

W254AF-A05XXXXJ).

7.2.2 Acceptance: See PVT requirements in section 14 of performance work statement.

7.3.3 End of Work for Facility 714

8.0 ADMINISTRATIVE.

8.1 Meetings, Conferences, Site Visits.

5.1.1 Post Award Meeting/Teleconference, Progress Meetings & Design Integration Meetings. After the issuance of a project, the Contractor shall attend meetings at project site, at GRISSOM AIR RESERVE BASE, INDIANA. The purpose of these meetings includes, but is not limited to contract discussions, progress reviews, project scoping, planning, design reviews, project status, and the general exchange of information concerning current and future activities. All meetings except corrected final design shall be held at GRISSOM AIR RESERVE BASE, INDIANA. The Contractor shall coordinate each meeting with all individuals listed in section 9.2.

Contractor shall schedule Design Phase review meetings within FIVE (5) days of receipt of Government comments. The Contractor shall record and Provide copies of all meeting minutes not later than FIVE (5) business days after the meeting. Minutes shall be sent by email to each individual in section 9.2.

5.1.1.1 Meeting #1, Site Visit/kickoff. The Contractor shall coordinate the site visit to be held at GRISSOM AIR RESERVE BASE, INDIANA (GARB) with all parties ( project POC’s) identified in section 9.2 of this PWS within TEN (10) business days from award date. Contractor shall collect or request all information necessary (i.e. drawings, etc.) to accomplish the design.

5.1.2 Meeting Minutes. The Contractor shall prepare and publish all meeting minutes following CO/CE approval, track all action items assigned, and shall document all items discussed at a meeting as well as a meeting’s attendees.

5.1.3 Base Access. The Contractor shall coordinate with the Contract Officer to gain access to areas of the installation involving this project. The Contractor shall follow all base rules and regulations regarding entry and access to base. Contractor shall have in possession all applicable identification documents prior to arrival.

Reference Appendix for Base Access & activities while on base property, APPENDIX, Contractors Design Guide.

This design guide shall be followed by the Contractor throughout project execution.

8.2 Work Site Requirements.

5.2.1 Safety Requirements. The Contractor shall conduct its operations in accordance with FAR Part 52.236-13.

5.2.2 Storage. The Contractor shall conduct its operations in accordance with FAR Part 52.236-10.

5.2.3 Security. The Contractor shall obtain and monitor security badges used by its own staff and Subcontractors during the duration of this contract.

5.2.4 As-builts. The contractor shall keep on site updated as-built, RFI’s and contract documents. Contractor shall have the current as-builts during the pre-final and Final meetings

9.0 ENVIRONMENTAL.

6.1.1 Air. Contractor and subcontractors are to meet all requirements listed in the current GARB air permit. 434 MSG/CEV must be notified prior to removal, replacement, installation or relocation of any boiler, chiller, HCAV, split system water heater, IR heater, generator, tank or emission producing equipment or emission producing equipment. Changes to any air emission source must be reflected in Grissom’s air permit. Depending on the type of change occurring. Lack of timely notification to the state prior to making the equipment change can result in a violation of the air permit, fines and legal action against GARB. Permitting cannot start until equipment has been purchased. Installation cannot start until equipment has been permitted.

9.1.1.1 The following details (at a minimum) are required to be provided to the Air Program Manager:

1. GPS coordinates of equipment location

2. Map of equipment location

3. Installation date (date equipment becomes operational, or could potentially run)

a. Please note once equipment such as boilers, water heaters, IR heaters, generators, and tanks, etc. are installed and can be operational; they are subject to our air permit. Before installation, please coordinate with air program manager to ensure equipment has been permitted and does not require further action.

4. Equipment Spec sheet

5. Picture of equipment face plate

6. Picture of equipment installed

7. Equipment make, model, manufacturer, and serial number

9.1.1.2 Contractor is responsible for all permit requirements and record keeping until contract is completed or possession is taken by the government (such as monthly generator runs, oil changes, tank inspections, etc). All inspections are required to be submitted on the appropriate inspection form (such as AF 487, or SP001 tank checklist, etc). All records will be provided to the CEV quarterly, annually and at project completion. At the completion of the contract a project report containing all the above referenced items will be submitted.

*Equipment changes should be discussed in the design phase to confirm which sources are permitted, and what, if any, requirements will need to be met.

9.1.1.3 Contractors utilizing portable generators must comply 40 CFR 63 subpart ZZZ and 40 CFR 1068.

Contractors operating portable generators will provide the 434 MSG/CEV air program manager a report monthly, quarterly, annually and at project completion. The report will contain the following information:

equipment make, model, manufacturer, and serial number, date portable generator arrives on site, date generator was operated, length of operation, purpose for operation, meter start and end numbers, date generator was removed from site. Portable generators cannot remain within the construction boundaries for more than 12 consecutive months or; operate within the construction site boundaries for at least 3 months for two consecutive years. If either situation is met the generator will need to be permitted. Permit, fees, and permit requirements will be the responsibility of the contractor.

9.1.2 Spills. All personnel (government and contractor) are required to follow the Facility Response Plan (FRP) & the Spill Prevention, Control, and Countermeasures (SPCC) Plan. Any release a contractor or sub-contractor is involved in (fuel, oil, hazmat) the contractor is responsible for reporting and clean-up, disposal of spilt material, response items used, and soil or other contaminated items. Contractor is to report the spill (per SPCC/FRP), same day, to CEV and any other pertinent party. A complete list of spills during the contract will be provided quarterly and at project completion.

9.1.3 Solid Waste/Recycling. All personnel (government & contractor) are to follow Integrated Solid Waste Management Plan (ISWMP) for recycling/disposal of all solid waste. Design/construction will maximize the use of materials with recycled content. Contractors will maximize the diversion of construction materials disposal in the landfill (metals, cardboard, plastics, etc.). Construction & demolition (C&D) debris generated from specific construction, renovation, and maintenance projects is the responsibility of the contractor. Contractors will meet or exceed the current Air Force goal for C&D diversion (currently at 60%). Contractor is responsible for proper disposal of all items. Contractors are responsible for any permits and fees required for solid waste disposal/recycling. Contractors will provide quarterly and annual (FY calendar), and project completion reports to CEV for materials disposed and diverted. Reports will contain, at a minimum, material disposed/recycled, pounds/tons of material recycled/disposed, location material is recycled/disposed (landfill or company), date material left the site, and any other pertinent information. Contractor shall provide, with reports, weight tickets for material recycled/disposed. Contractors may contact current QRP manager for help, as some items might be able to be recycled locally.

10.0 GOVERNMENT FURNISHED MATERIALS AND SUPPORT

10.1 Drawings, Reports and Plans.

10.1.1 Facility Record Drawings. (Available for review in BCE Office)

10.2 General Requirements. In conjunction with the project, GRISSOM AIR RESERVE BASE will Provide the following support to the Contractors as detailed below.

10.2.1 Provide assistance to the Contractor in obtaining existing engineering plans, drawings, etc., to facilitate work.

10.2.2 Arrange for a staging area for storing equipment and supplies. The security of equipment and supplies shall be the Contractor’s responsibility.

10.2.3 Arrange for personnel identification badges, vehicle passes and/or entry permits with 4 days or more advance written notification. Request shall be on or attached to Company Letterhead from the Prime Contractor, and include. Company name, contract number, Contractor personnel names, citizenship, city and state (country, if not U.S.) of birth, Date of Birth, social security numbers, and duration of access required. Subcontractor requests shall also include the name of the Prime Contractor and Prime Contract Number.

10.2.4 Arrange access to the work areas.

10.2.5 Arrange for base CE and COMM to coordinate with the Contractor

10.2.6 A supply (e.g., fire hydrant and stand pipe) of large quantities of potable water.

10.2.8 Assist arranging outages. Interruption of service for HVAC, Power, Lighting, Telephone, Fire Protection, Fire Detection, Water, Sewer, Gas, Roads, and Parking Lots are considered outages. Outages shall be scheduled at least 15 days prior to the desired time.

11.0 TRAVEL

8.1 Travel Requirements. The Contractor shall travel as required to produce the deliverable items listed in this Statement of Work. Site assessment/research, project discussion meetings and presentations will be held at GRISSOM AIR RESERVE BASE, Indiana, Building #641 – room to be announced.

11.0 CONTRACT ADMINISTRATION

9.1 Project Amendments. Notwithstanding any of the provisions of this contract, the Contracting officer will be the only individual authorized to amend or modify the terms of this project.

12.0 PERFORMANCE

12.1 Performance Period. The performance period for this statement of work is 180 calendar days for the project. The performance period for design phase and the construction phase is to be determined by the contractor and the requirements. The Contractor shall begin work as described in the scope of work within ten (10) days of notice to proceed (NTP). All meetings and progress reports are due in a timely fashion and will begin no later than thirty (30) days after receipt of NTP. No construction work shall begin prior to Government approval of plans and specifications.

12.2 Progress Review Meetings. The Contractor shall hold progress review meetings every two weeks and shall coordinate these meetings with the Base POC. These meetings will be a review of work performed, issues, schedules, milestones, and current status. The schedule of the progress review meeting shall modified by the Base POC with notification to the Contractor. These meetings will continue until the project is closed out.

12.2.1 Meeting Minutes. All meeting minutes will be taken by the Contractor and distributed to POCs no later than working days indicated by the deliverable schedule following meeting dates.

12.2.2 Schedules. The Contractor shall adhere to all meeting and reporting schedules and acknowledges the authority of the Base POC to reschedule any and all meetings and reports.

12.2.3 Review items. Effort % Complete; on time status; Expected work activities for the following month;

Problems and/or concerns; RFI’s and Statuses; Updated Submittal Register

12.3 Project closeout training. Upon completion of the work and at a time designated by the Contracting Officer’s Representative, Base Civil Engineers and their contractors will receive training on all systems installed under this project. The training shall include an explanation and review of the theory of operation, the function, description, analysis and the troubleshooting of all equipment Provide d. Training shall include a review of manuals, drawings and lists supplied, together with any clarification required. The training shall take place at the site.

ATTACHMENT 5

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

1.0 Performance Requirements Summary (PRS): Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. All performance objectives listed in the table may not apply to the specific project being performed.

1.1 Types of Surveillance to select from:

1.1.1 Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

1.1.2 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Performance Objective PWS Ref Level (plus all other applicable areas)

Acceptable Performance Level (Standard)

Performance Threshold

1.Safety Compliance Paragraph 11 In accordance with EM 385-1-1 and all applicable OSHA regulations

100% compliance with the safety requirements & zero major deficiencies from field audits

2. Complete Performance Verification Test (PVT)

Paragraph 9 In accordance with PWS requirements and applicable UFGS

First-time pass without significant punch-list items

3. Preparation and submittal of all applicable technical deliverables

Paragraph 15 In accordance with applicable UFGS, UFCs, and PWS requirements

On time delivery within Project Schedule and “A” or “B” grade in

RMS

4. Submittal of security engineering and cybersecurity documentation

Paragraph 2.22 – 2.24

Meets requirements established in PWS Minimal defects

5. Adherence to accepted project schedule

Paragraph 8 Within established contract period of performance

No more than 2 percent variance from critical path

6. Preparation and submittal of all non-technical deliverables to include contract compliance documentation

Paragraph 15 In accordance with contract deliverable table in PWS

Meet all contract reporting requirements

1.1.3 Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis (52.246-4), i.e. monthly, quarterly, semi-annually etc.

1.1.4 Customer Feedback: A method carried out by soliciting customer/end user satisfaction of technical services performed by the Contractor.

1.2 Incentives: If contractor performance meets or exceeds contractual requirements.

1.2.1 Positive Past Performance evaluation rating within the Contractor Performance Assessment Reporting System

(CPARS).

1.2.2 Favorable consideration for continued service through contract option exercise (if applicable).

1.3 Consequences: Potential Government remedies for not meeting performance thresholds on a firm fixed price task order:

1.3.1 Government increasing the surveillance method that is stated in the QASP.

1.3.2 Possible Termination for Default.

1.3.3 Negative Past Performance evaluation rating within the Contractor Performance Assessment Reporting System

(CPARS).

1.3.4 Unfavorable consideration for continued service through not exercising the next contract option(s) (if applicable).

1.3.5 Government remedies identified in the services and/or construction clauses identified in the contract.