REPAIR AND REPLACEMENT OF 150-Ton CHILLER COMPRESSORS (Hilo, HI)

The USDA Agricultural Research Service is seeking turnkey repair and replacement services for two compressors operating a 150-ton Daikin chiller unit located at the Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center in Hilo, Hawaii. The solicitation (1232SA26Q0200) is issued as a Request for Quotation for commercial items and requires all parts, labor, refrigerant, installation, and programming necessary to achieve full operational status of the chiller system. Key contract requirements include compliance with federal, state, and local codes; EPA, ASTM, GSA, and AASHTO standards; obtaining all required permits and licenses; furnishing a Site-Specific Safety Plan within 10 days of award; and providing a minimum one-year warranty on workmanship. Award will be made using lowest-price technically acceptable evaluation criteria, with assessment of technical capability, past performance (requiring acceptable or neutral ratings), and price fairness and reasonableness. The deadline for submission of written questions is 5:00 p.m. Eastern Time on February 26, 2026, and quotations are due by March 4, 2026, as posted on SAM.gov. A mandatory site visit is scheduled for 9:00 a.m. Hawaii Time on February 24, 2026, with RSVP required by 12:00 p.m. Eastern Time on February 23, 2026.

This acquisition is designated as a Total Small Business Set-Aside with a small business size standard of $12.5 million, making it available only to small business concerns. The contract is anticipated to be firm fixed-price with a completion timeline of 30 calendar days from notice to proceed. No incumbent contractor or prior award value has been identified in the solicitation materials. The work is subject to prevailing wage requirements under the Davis-Bacon Wage Act, with Hawaii wage determination HI20260001 establishing applicable rates for various construction trades. A bid guarantee is required if the proposal exceeds $150,000, and performance and payment bonds are required for awards exceeding $35,000 and $150,000, respectively, due within 10 days of award notification. The place of performance is located at 64 Nowelo Street, Hilo, Hawaii 96720, and offerors must remain firm for 90 calendar days from the receipt deadline.