Remote Coding Services for the Albuquerque Indian Dental Clinic

The Indian Health Service, a civilian agency within the Department of Health and Human Services, has issued a Special Notice solicitation (75H70726Q00002) for remote coding services to support the Albuquerque Indian Dental Clinic. This is a Request for Proposal set aside exclusively for Indian Small Business Economic Enterprises, with Amendment 0001 issued to clarify the scope and modify key terms. The solicitation was originally posted on September 19, 2025, and Amendment 0001, posted on November 26, 2025, extends the submission deadline to December 19, 2025 at 12:00 PM Mountain Standard Time. The amendment specifically clarifies that the contract covers coding services only, with pricing based on hourly rates rather than per-action fees. The primary objective is to secure certified dental coders to process coding for general dentistry, orthodontics, endodontics, and hygiene visits using the clinic's electronic health record systems.

Contractors must submit proposals to provide remote professional coding services with an estimated annual requirement of 1,300 to 1,440 hours, with coders expected to complete documentation reviews and coding within 24 to 48 hours while maintaining a 95% accuracy rate. The contract will be awarded as a firm-fixed-price purchase order for a one-year base period with four optional 12-month extension periods. Eligible contractors must be classified as small businesses under NAICS code 541219 (Other Accounting Services) with a size standard of $25 million and must hold Indian Small Business Economic Enterprise status. Key requirements include possessing certified dental coding credentials, obtaining Virtual Private Network access and Interconnect Security Agreements with IHS, completing background checks, and utilizing Current Dental Terminology code sets specific to Indian Health Service standards. Contractors should note that billing services are explicitly excluded from this solicitation's scope, which focuses exclusively on coding and documentation review functions.