Sol_75H70726Q00002_Amd_0001.pdf

(x)

75H70726Q00002 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

09/19/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/19/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is hereby issued for Sol. 75H70726Q00002 citing the following changes:

1. To clarify that this is a request for Coding services only.

2. The "Min/Max" in Section B, Part 7 Pricing Summary refers to the hours worked and not coding per action.

3. To provide a Q&A on questions that were submitted.

4. To extend the due date to December, 19, 2025 at 12 PM MT.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

SHANDIIN R. DEWOLFE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions for Solicitation 75H70726Q00002

Solicitation Pg.

Section Title Question Answer

4 Pricing Summary The solicitation Title and Scope calls for Billing & Coding services, however the pricing table refers only to Remote Coding Services. Is the

Price per completed action meant to include the coding and billing of 1 visit as 1 action? Or is the coding of each visit 1 action and the billing of each claim 1 action?

Is it meant to be cost per hour.

Only dental clinic coding visits.

Cost per/hr. X between 1300-1400 hrs./yr.

4 Scope of Work The solicitation Title and Scope calls for Coding and Billing services, however the pricing table refers only to Remote Coding Services. Can you confirm are billing services expected to be included in this contract.

Only coding is in the contract, billing is done locally

3 Pricing Summary Are all visits that are coded also billed? Or are there some visits that are coded that are not billable?

Does the same Min and Max estimated figures apply to billed claims as well?

Billing is done locally.

The estimated usage is 1300-1400 hours per year

6 Productivity Will the requirement to code a minimum of 125 visits per 8-hour day be considered not applicable for this solicitation, given that pricing is based on a per-action structure and does not align with the stated minimum and maximum volumes?

Pricing is not based on a per action structure. Pricing should be based on a per hour charge.

There will be anywhere between 72- 120 claims per day based on averages

& it could be more or less.

The estimated usage: means 1300 – 1440 hrs. per year

Cost per/hr. X between 1300-1440 hrs./yr. = 5 Coding Entry What system are the dental EHR visits documentation in? Is the Dental EHR Dentrix?

RPMS and Dentrix

5 Coding Entry For the coding duties, will the contractor be accessing the dental EHR to review the visit information?

Yes, VPN access will need to be established, each coder will need to pass a background check.

5 Coding Entry For the coding duties will the contractor review and complete the dental visits in RPMS PCC?

Yes

5-6 Coding Entry For clarification, should the scope of coding review and code assignment also encompass the CDT (Current Dental Terminology) code set?

Yes, CDT should be used and it is specific to IHS. We are a standalone dental clinic.

4-6 Description of Services

Can you clarify does the coding and billing scope of work include only dental clinic visits/claims?

Yes, only dental clinic visits coding that include General dentistry, Orthodontics, endodontic and hygiene.

21 Evaluation Factors for Award; Past

Performance

Can you clarify, are the surveys separate attachments and not be included in the Past

Performance Volume II?

The surveys are included in the Past Performance Volume II.

4 Scope of Work Total Volume of Claims? 75-120 per day.

4 Scope of Work Can you break out the volume per CPT? No.

4 Scope of Work Any reports regarding volume and type of

Dental claims form the current provider?

No reports.

Type of dental claims: general dentistry, orthodontics, endodontics, and hygiene.