Regrade unpaved road, clean culverts, Oregon Caves

This is a solicitation as a Request for Quotes (RFQ) for the National Park Service (NPS) at Oregon Caves National Monument & Preserve (ORCA) for a contractor to regrade 5 miles of gravel and native soil roads, clean culverts and fix any drainage issues on ORCA's 960 and Buck Peak roads. All work will be located outside the city limits of Cave Junction, OR. The traffic surface will be regraded the Buck Peak Road along its entire length of the 137,280 square feet (SF) road, this project will also clean out and maintain 12 culverts, totaling 348 LF. The traffic surface will be regraded, 3-mile-long Fire Escape Road and clean out and maintain eight culverts, totaling 917 linear feet (LF). Equipment will be needed for dust control and compaction of aggregate. Access to the 960 and Buck Peak roads will need to remain accessible during this process. PINN does not have onsite storage space available for materials. Refer to the project Specifications, solicitation Attachment 4.


AWARD DATE AND PROJECT SCHEDULE. This is a very fast turn-around for submitting a quote and starting work after award. The government will award the contract first week of September 2025. The pre-construction meeting will occur the second week of September and Notice to Proceed will be issued immediately after the pre-construction meeting so contractor has that in-hand for mobbing to the site Sept 15th. Completion time once onsite work begins is 45 calendar days, from September 15, 2025 to October 30, 20205. The overall total period of performance of the contract will include time permitted for issuance of a seasonal shutdown after award to postpone onsite road and culvert work until Spring/Summer 2026 if that becomes necessary. NOTE: Ideally, Government would prefer that road work occur between September through October 2025 per weather holding in good conditions, however, should a seasonal shutdown need to go into effect, Quoter can plan/schedule for work to occur in Spring/Summer 2026 in lieu of starting in September 2025. Government accepts weather may not be only contingency affecting project schedule - supply chain, availability of materials, deliveries, etc., may also impact schedule.

SMALL BUSINESS SET-ASIDE. This acquisition is a Total Small Business Set-Aside. Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall not be considered. The North American Industry Classification System (NAICS) Code for this requirement is 237310, Highway, Street and Bridge Construction, with a corresponding size standard of $45 million in annual gross receipts for the past three years. In accordance with Federal Acquisition Regulation (FAR) Subpart 36.204, the estimated magnitude of this construction project is less than $25,000.

BEST VALUE PROCUREMENT. The Government intends to award a single, firm-fixed-price contract. Evaluation for award will be made in accordance with Simplified Acquisition Procedures of FAR Subparts 13, 15, and 36. Award selection will be made on a Best Value determination made after consideration of price and non-price factors as listed in Section M of the solicitation. Refer to Section L, Instructions to Quoters, and Section M, Evaluation Factors, and all other terms, provisions and clauses for this solicitation in Attachment no. 2.

WHERE TO CHECK FOR AMENDMENTS TO SOLICITATION. Prospective quoters must visit SAM.gov periodically to check for amendments and other changes to the solicitation documents; no other notifications will be sent nor will hard copies of the solicitation be mailed or issued. All eligible responsible sources may submit a proposal which shall be considered by the National Park Service, however, offerors who have not established and/or maintained an active registration at www.SAM.gov by the offer due date and time will be considered either ineligible or non-responsive and will be not considered for award.

QUESTIONS? All questions shall be submitted in writing, emailed to: Phaedra_Fuller@nps.gov and cc: Joshua_Haggett@nps.gov. Email shall contain Solicitation number 140P8425Q0059 in the subject line of the email. If questions pertain to technical specification, include the specific citation within the specs for the question asked. Any Questions and Answers (Q and A) from the site visit will be posted as an amendment in SAM.gov, so keep watch for that. Any additional questions will be compiled and provided via additional amendment(s) in SAM.gov. Final questions are due no later than three (3) days prior to solicitation closing date.

The Government reserves the right to cancel this solicitation.