Refurbishment of Rooms, NOX 3 Building
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RP3825Q0112
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- Philippines
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking quotations for the refurbishment of two rooms (1G05 and 2E01) in the NOX 3 Building at the U.S. Embassy Manila, Philippines. The project involves comprehensive renovation work including drywall installation, electrical and mechanical systems relocation, fire alarm and sprinkler adjustments, painting, flooring replacement, and ceiling system modifications. Contractors must be registered in the System for Award Management (SAM), attend a mandatory site visit that was rescheduled to July 30, 2025, at 9:00 AM Philippine local time, and submit complete quotations electronically to ManilaContracting@state.gov. The government will award the contract to the responsible company submitting the lowest-priced acceptable offer, with evaluation based primarily on price after technical acceptability is determined. Key deadlines include the submission of questions by August 1, 2025, at 4:00 PM and quotation submissions by August 15, 2025, at 4:00 PM Philippine local time. Quotations must be submitted in specified formats with file size limitations of 10MB per email, and failure to attend the mandatory site visit will result in proposal rejection.
This solicitation does not include any set-aside designations and is open to all qualified contractors meeting the requirements. The contract value is estimated to be between $25,000 and $100,000, structured as a firm fixed-price agreement. Room 1G05 requires completion within 35 working days with work conducted Monday through Saturday from 4:30 PM to 1:30 AM, while Room 2E01 requires 60 working days of work Monday through Friday from 7:30 AM to 4:30 PM. Performance and payment bonds are required at 50% of the contract price, and liquidated damages are set at PHP 14,800 per calendar day of delay. The work will be performed at the U.S. Embassy Manila Seafront Compound in the Philippines, with all contractor personnel requiring security clearances and government escorts for uncleared personnel. No incumbent contractors or potential offerors are specifically identified in the solicitation documents.
Notice text
4 versions
Update #4 · Latest ·
UPDATE 8/06/2025
- Amendment 0002
- Questions and Answers
UPDATE 07/31/2025
- Minutes from Pre-Solicitation Conference and Site Visit
UPDATE 07/23/2025
- Amendment 0001
Enclosed is a Request for Quotations (RFQ) for Refurbishment of Rooms at NOX 3 Building. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on July 24, 2025; 9:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than July 21, 2025; 1:00 pm. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025; 4:00 pm (Philippine local time).
Quotations are due by 6 August 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #3 ·
UPDATE 07/31/2025
- Minutes from Pre-Solicitation Conference and Site Visit
UPDATE 07/23/2025
- Amendment 0001
Enclosed is a Request for Quotations (RFQ) for Refurbishment of Rooms at NOX 3 Building. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on July 24, 2025; 9:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than July 21, 2025; 1:00 pm. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025; 4:00 pm (Philippine local time).
Quotations are due by 6 August 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 07/23/2025
- Rescheduled: pre-soliciatation conference
- Extended: submission of questions
- Extended: submission of offers
Enclosed is a Request for Quotations (RFQ) for Refurbishment of Rooms at NOX 3 Building. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on July 24, 2025; 9:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than July 21, 2025; 1:00 pm. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025; 4:00 pm (Philippine local time).
Quotations are due by 6 August 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for Refurbishment of Rooms at NOX 3 Building. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on July 24, 2025; 9:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than July 21, 2025; 1:00 pm. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025; 4:00 pm (Philippine local time).
Quotations are due by 6 August 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Refurbishment of Rooms, NOX 3 Building | Award Notice | |
| This notice | Solicitation | |
| Refurbishment of Rooms, NOX 3 Building | Pre-Solicitation |
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