QUESTIONS AND ANSWERS_19RP3825Q0112.pdf

QUESTIONS AND ANSWERS

19RP3825Q0112 REFURBISHMENT OF ROOMS, NOX 3 BUILDING

1. Q: Work Permit Requirement Is there a requirement to obtain a government-issued work permit or similar local clearance prior to the commencement of construction works? If so, should this be secured by the contractor or will the Embassy facilitate?

A: Please refer to Section G. Special Terms and Conditions under G.5.2.

2. Q: Addressable FDAS Relocation

a. For the relocation of FDAS devices (e.g., smoke detectors, horn/strobes), who is responsible for terminating the existing connections? Contractor or Embassy staff?

b. Are contractors permitted to splice the connection wire of smoke detectors, or must full rewiring be observed in line with NEC/NFPA requirements?

A: a. Refer to Amendment 002.

b. Refer to Attachment #6 Scope of Work IV. Technical Provisions, Section F

3. Q: Sprinkler System Relocation

a. Who is responsible for performing terminations at the fire pump system if modifications are needed due to sprinkler relocations?

b. Is there a known isolation valve near the affected piping, or must the contractor assume draining and recharging of the system?

c. Will the building fire suppression system be taken offline temporarily by Embassy personnel, or must the contractor handle the full shutdown/startup coordination?

A: a. Refer to Amendment 002.

b. Refer to Attachment #6 Scope of Work IV. Technical Provisions, Section F.1

c. Refer to Amendment 002.

4. Q: Access and Security Clearances

a. Will all contractor personnel require security badges for access to the NOX 3 Building?

b. How many days should we allow for personnel security clearance processing after submission of the worker list?

c. Is there a daily escort requirement for uncleared personnel?

A: a. Yes

b. Please refer to Section G. Special Terms and Conditions under G.5.2.

c. Yes

5. Q: Site Logistics and Utilities

a. Will a laydown area be provided inside the compound for storage of materials and equipment?

b. Will the Embassy provide temporary power and water during construction? If so, are there any usage restrictions or required metering?

c. What are the procedures for delivery access and scheduling of construction materials to the site?

A: a. Yes, refer to Attachment #6 Scope of Work VII. Government- Furnished Materials, Property and Services

b. Refer to Attachment #6 Scope of Work VII. Government- Furnished Materials, Property and Services and VIII. Contractor-Furnished Item

c. The contractor must submit the access request at least three working days prior to the delivery.

6. Q: Demolition and Waste Disposal

a. Who is responsible for the removal and disposal of debris and dismantled materials?

Will the contractor be allowed to dispose offsite or must these be turned over to the Embassy?

b. Are there any environmental or hazardous material handling protocols applicable to the demolition work?

A: a. Refer to Attachment #6 Scope of Work IV. Technical Provisions, Section A and X.

Cleaning Tasks

b. Refer to Attachment #6 Scope of Work X. Cleaning Tasks

7. Construction Drawings and As-Builts

a. Will the Government provide existing as-built drawings of the rooms for reference?

b. Are final as-built drawings required to be submitted in CAD format, hardcopy, or both?

A: a. Attachment 5- Drawings were distributed during the mandatory site visit, and all attendees confirmed receipt. Refer to Attachment #6 Scope of Work III. Specifications and Drawings

b. Refer to Attachment #6 Scope of Work III. Specifications and Drawings

8. Q: Equipment and Material Approvals

a. Is prior approval required from the COR for all material and equipment submittals, or only for major components?

b. Are there any Embassy-approved brands or restrictions on electrical and fire safety materials?

A: a. Refer to SECTION E, Deliveries and Performance and Attachment #6 Scope of Work VIII. Contractor-Furnished Item

b. Refer to Attachment #6 Scope of Work IV. Technical Provisions, Sections D.1,D.2, F.2 and G and XI. Safety

9. Q: After-Hours Work and Noise Restrictions

a. For work scheduled between 4:30 p.m. and 1:30 a.m. (Room 1G05), are there any noise or light restrictions that must be observed?

b. Are there designated access routes or work areas that require special approval during these hours?

A: a. There are no noise restrictions if the activity or schedule of work is coordinated with the COR.

b. Yes, access is limited to approved areas and routes during the designated working hours and must be accompanied by a corresponding U.S. Government escort.

10. Q: As part of the scope of work for the refurbishment of Room 1G05 and Room 2E01, we understand that the relocation of mechanical and electrical fire-safety components — specifically the fire sprinklers, air diffusers, and fire alarm strobe lights — is included.

a. Are there established acceptance criteria, inspection standards, or testing protocols required by the U.S. Embassy or its fire/safety officers for the relocated sprinkler heads, diffusers, and strobe lights?

b. Is Embassy approval or third-party certification required prior to ceiling closure or final acceptance of these components?

c. Should our installation team coordinate directly with a designated technical representative (e.g., POSHO or Facilities Management Team) for onsite validation?

A: a. Refer to Attachment #6 Scope of Work IV. Technical Provisions, Sections F, F.1 and

F.2.

b. & c . Refer to Attachment #6 Scope of Work VII. Government- Furnished Materials, Property and Services