Rawlins Field Office HVAC Improvements, WY

The Bureau of Land Management (BLM) is conducting market research through a Sources Sought Notice for HVAC improvements at the Rawlins Field Office in Wyoming, classified under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The project involves design-build services to replace HVAC system components at a 32,000 square-foot, two-story facility constructed in 2005, including new rooftop units, VAV boxes, thermostats, gas-fired boilers, split units for specialized rooms, and control system reconfiguration per ASHRAE standards. Key requirements include providing all necessary labor, materials, equipment, and supervision; employing licensed professionals registered in Wyoming for architect-engineer services; submitting design deliverables in three phases with government review periods; maintaining facility operations during construction; and completing comprehensive testing, adjusting, balancing, and commissioning work. The government will use the volume and quality of responses to this Sources Sought Notice to determine whether to issue the competitive Request for Proposals (RFP) as a small business or socio-economic small business set-aside. Interested contractors must submit responses via Microsoft form by Friday, February 13, 2026, at 2:00 PM Mountain Time, with the competitive RFP anticipated to be posted on SAM.gov in Spring 2026.

This procurement is designated as a Total Small Business set-aside with a small business size standard of $19.0 million. No incumbent contractor is identified in the pre-solicitation materials, and no specific award value or budget range has been disclosed in the Sources Sought Notice. The anticipated period of performance is 365 calendar days from notice to proceed, and the contractor must complete substantial completion within 30 calendar days of punch list issuance. Deliverables include design development documents at 65 percent completion, draft construction documents at 100 percent, stamped construction documents, as-built drawings, Operations and Maintenance manuals, spare parts, and a minimum of 16 hours of system demonstration and training. Bid, performance, and payment bonds are expected to be required, and key personnel will need to obtain security clearance. The preconstruction conference must occur within 10 days of the Notice to Proceed, with bi-weekly equipment selection meetings and weekly on-site construction progress meetings scheduled throughout the project duration.