R614--Renewal: Document Shredding Service AMENDMENT 0001
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24825R0136
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- James A Haley Veterans Hospital Tampa, Florida 33612, United States
- Points of contact
-
- Kim Tucker kim.tucker1@va.gov (813) 903-4481
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 8 is soliciting proposals for comprehensive document shredding services at the James A. Haley VA Hospital in Tampa, Florida through RFP 36C24825R0136. The contractor will provide all necessary labor, containers, vehicles, equipment, materials, and management for document collection, removal, and on-site shredding services across the main campus and 43 off-campus facilities. Key requirements include NAID certification or equivalent standards, HIPAA compliance, witnessed on-site shredding at government facilities, and recycling of all shredded materials with strict security protocols for handling sensitive VA information. The solicitation operates under NAICS code 561990 with a small business size standard of $16.5 million and requires a mandatory site visit for interested contractors. Amendment 0001 was issued on August 9, 2025, to provide answers to RFI questions, make Performance Work Statement changes, and incorporate revised attachments, with proposals due by August 18, 2025 at 3:00 PM EST.
This procurement is designated as a 100% Service-Disabled Veteran-Owned Small Business set-aside with no indication of incumbent contractors mentioned in the documentation. The contract structure is a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity type with a five-year performance period from September 16, 2025 to September 15, 2030, consisting of one base year and four one-year option periods. Services will be performed at the James A. Haley VA Hospital located at 13000 Bruce B Downs Boulevard, Tampa, Florida 33612, along with numerous off-campus facilities throughout the region. The contractor must provide various container sizes including 32, 64, and 95-gallon lockable bins with pickup frequencies ranging from weekly to monthly, primarily scheduled on Thursdays and Fridays between 8:00 AM and 4:30 PM. While the estimated contract value is associated with the $16.5 million small business size standard, specific award values are determined through the pricing schedule incorporated in the solicitation amendments.
Notice text
2 versions
Update #2 · Latest ·
RFP 36C24825R0136, AMENDMENT 0001
RFP 36C24825R0136, AMENDMENT 0001
PURPOSE: Amendment 0001 issued for the following reasons:
Provide answers to RFI questions,
Make PWS changes,
Incorporate PWS Container List in MS Excel Format,
Incorporate PWS, Document Shredding, dated 07/16/2025, Rev 1,
Revise Section B, Pricing Schedule.
1. RFI QUESTIONS and Answers: Incorporate Amendment 0001, Attachment 1, RFI Questions and Answers, dated 08/09/2025.
2. PWS, DOCUMENT SHREDDING SERVICE, Dated 07/16/2025 CHANGES: Make the below PWS changes as follows:
A. PWS Para 2.1, Page 2, DESCRIPTION / SCOPE / OBJECTIVE :
Change From: The types of paper will be co-mingled and will include office paper, any color any type, labels, post-it notes, forms, etc. This list is not all-inclusive and may include carbon copy printer rolls, compact disks (CD), floppy disks, other storage media, and limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. All shredded material must be used for recycling purposes and cannot be sold as packing material. All shredding shall take place at Government facilities or grounds and shall be witnessed by a VA employee.
Change To Read: The types of paper will be co-mingled and will include office paper, any color any type, labels, post-it notes, forms, etc. This list is not all-inclusive and may include limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. All shredded material must be used for recycling purposes and cannot be sold as packing material. All shredding shall take place at Government facilities or grounds and shall be witnessed by a VA employee.
B. PWS Para 4.7, Page 4, CONTAINERS :
Change From: 4.7 Containers will be placed in centralized locations throughout the JAHVAMC and Off Campus Facilities. Location of where to place the lockable containers at each facility will be provided upon award of contract. The lockable containers will have informative labels to aid in identification and use.
Change To Read: 4.7 Containers will be placed in centralized locations throughout the JAHVAMC and Off Campus Facilities. Location of where to place the lockable containers at each facility will be provided upon award of contract. The lockable containers will have informative labels to aid in identification and use. "Labels shall be a highly visible adhesive type. Labels shall contain Company Name/Logo , Contact Information , No Trash , No Recycling , No CD's, Disks, Soft Media etc. - Contact Records Management for soft media disposal".
C. PWS Para 5.4, Page 5, HOLIDAYS :
Change From: 5.4 HOLIDAYS: If the pick-up days fall on a holiday, the Contractor shall be required to perform services on the next business day following the holiday.
Change To Read: 5.4 HOLIDAYS: If the pick-up days fall on a holiday, the Contractor shall be required to perform services before or after the holiday.
D. PWS Para 16A, Page 11, PHASE IN /PHASE OUT PERIOD:
Change From: A. The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor.
Change To Read: A. The Contractor shall prepare and submit (within five (5) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor.
E. PWS - ATTACHMENT 5 TECHNICAL EVALUATION FACTORS CHECKLIST: Replace PWS Attachment 5, dated 07/16/2025, with PWS Attachment 5, dated 07/16/2025, Rev 1.
F. PWS - ATTACHMENT 6 SUBMITTALS CHECKLIST: Replace Attachment 6, dated 07/16/2025, with PWS Attachment 5, dated 07/16/2025, Rev 1.
G. PWS - ATTACHMENT 1 and 2 CONTAINER LISTS: Incorporate AMENDMENT 0001, Attachment 2, PWS Container List, RFP 36C24825R0123, dated 07-16-25
H. PWS DOCUMENT SHREDDING: Incorporate AMENDMENT 0001, Attachment 3, PWS, Document Shredding, RFP 36C24825R0123, dated 07-16-25, Rev. 1
3. SECTION B PRICING SCHEDULE:
Replace Section B, Pricing Schedule with the Amendment 0001, Attachment 4, dated 08/09/2025.
4. ACKNOWLEDGE AMENDMENT 0001: Acknowledge receipt and understanding of Amendment 0001 by returning a signed copy of Amendment 0001 with the Offeror s Proposal.
5. RFP DUE DATE: RFP due date remains the same at 08/18/2025, 3:00 PM EST.
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COMBINED SYNOPSIS / SOLICITATION
RFP# 36C24825R0136
DOCUMENT SHREDDING SERVICE
07/25/2025
TABLE OF CONTENTS
DESCRIPTION
PERFORMANCE WORK STATEMENT (PWS)
NAICS
PRODUCT SERVICE CODE (PSC)
SET-ASIDE
PROCURING ACTIVITY
PLACE of PERFORMANCE
PERIOD of PERFORMANCE
CONTRACT TYPE
RFP TIMELINE DUE DATES TABLE
E-MAIL CORRESPONDENCE
SITE VISIT (S) SCHEDULE:
LIST OF RFP ATTACHMENTS
DESCRIPTION:
This is a Combined Synopsis/Solicitation for Commercial Services. The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), is soliciting proposals and intends to award a Firm Fixed Price (FFP), Indefinite Delivery Type Contract to provide Document Shredding Services. Contractor shall provide all labor, containers, vehicles, equipment, materials, management, etc. necessary to provide Document Collection, Removal, and Shredding Services for the James A. Haley VA Hospital (JAHVH), Tamps, FL. This solicitation announcement constitutes the only solicitation, proposals are being requested, and a written Request For Proposal (RFP) Solicitation document is attached.
PERFORMANCE WORK STATEMENT (PWS): All required services shall be performed in accordance with the Performance Work Statement (PWS), dated 07/16/2025, incorporated into the attached RFP 36C24825R0136.
NAICS: The associated North American Industrial Classification System (NAICS) code for this procurement is 561990, Document Shredding, with a Small Business Size Standard of $16.5M.
PRODUCT SERVICE CODE (PSC): R614 Paper Shredding Service.
SET-ASIDE: SDVOSB 100% Set-aside
PROCURING ACTIVITY:
Department of Veterans Affairs
Network Contracting Office 8 (NCO 8)
8875 Hidden River Pkwy, Suite 570
Tampa FL 33637
PLACE of PERFORMANCE:
Department of Veterans Affairs
James A. Haley VA Hospital (JAHVH)
13000 Bruce B Downs Blvd
Tampa, FL 33612
PERIOD of PERFORMANCE: The contract period of performance is 09/16/2025 to 09/15/2030. The contract term shall cover a one-year Base Period with four (4) one (1) year Option Periods.
CONTRACT TYPE: Firm Fixed, Indefinite Quantity Contract with funded Task Orders.
RFP TIMELINE DUE DATES TABLE
E-MAIL CORRESPONDENCE: All e-mail correspondence for the subject RFP shall be sent with the subject heading as follows: REQUEST FOR INFORMATION - RFP #36C24825R0136, Document Shredding Service . In addition, All questions and correspondence shall be submitted in writing via e-mail to the below listed Points of Contacts (POC). Fax correspondence and telephone contact will not be accepted.
SITE VISIT (S) SCHEDULE: A site visit has been scheduled for the above date and time listed on the above RFP TIMELINE DUE DATES TABLE. Offerors must confirm their intentions to attend the scheduled site visit and e-mail the above listed Points of Contacts (POC) no later than 2 business days prior to the above scheduled site visit.
All site visit requests shall be submitted in writing via e-mail to the above listed Points of Contacts (POC).
All site visit E-mail requests shall be sent with the subject heading listed above in Para 2.
Offerors shall provide the individual name(s), total number of personnel, and the company name for each of the individual(s) planning to attend.
SITE VISIT LOCATION: All attendees shall meet at the below listed location at the date and time specified above:
BLDG 38, SCI Lobby
JAHVAMC
13000 Bruce B. Downs
Tampa, FL 33612
LIST OF RFP ATTACHMENTS:
REQUEST FOR PROPOSAL (RFP) - RFP 36C24825R0136, dated 07/25/2025.
RFP ATTACHMENT 2, PAST PERFORMANCE QUESTIONAIRE
RFP ATTACHMENT 3, LIMITATION ON SOBONTRACTING CERTIFICATION
Attachments
| File | Type | Posted |
|---|---|---|
| AMEND 0001 ATTCH 3 PWS 36C24825R0136 07162025 Rev1.pdf | ||
| 36C24825R0136 0001_1.docx | DOCX document | |
| AMEND 0001 ATTCH 2 CONTAINERS 36C24825R0136 071625.xlsx | XLSX spreadsheet | |
| AMEND 0001 RFP 36C24825R0136 DOC SHRED 080925.docx | DOCX document | |
| 36C24825R0136_1.docx | DOCX document | |
| S02 ATTACH 3 LOS CERTIFICATION 36C24825R0136.docx | DOCX document | |
| S02 ATTACH 2 PERFORMANCE QUESTIONAIRE 36C24825R0136.docx | DOCX document | |
| S02 RFP 36C24825R0136 Doc Shred.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R614--Document Shredding Service | Award Notice | |
| R614--Renewal: Document Shredding Service AMENDMENT 0001 | Solicitation |
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