S02 RFP 36C24825R0136 Doc Shred.docx

36C24825R0136

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

07-25-2025 Kim Tucker (813)816-8275 08-18-2025

3PM

EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637 Kim Tucker Kim.Tucker1@va.gov

X

561990 $16.5 Million

N/A

Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd

Tampa FL 33612 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page The Contractor shall provide all parts, materials, tools, equipment, labor, supervision, and transportation necessary to provide Document Shedding Service in accordance with the Performance Work Statement, (PWS), dated 07/16/2025.

SITE VISIT DATE: 8/1/25, See RFP SECT E, Para E.1 details RFI DUE DATE: 8/6/25, See RFP SECT E, Para E.1 details RFP DUE DATE: 8/18/25, See RFP SECT E, Para E.1 details

POINT OF CONTACTS:

Kim Tucker (Kim.Tucker1@va.gov) Carlos Escobar (Carlos.Escobar@va.gov)

PERIOD of PERFORMANCE: BASE PLUS FOUR OPTION YEARS

PRICING: Enter all prices in SECT B.2, Price/Cost Schedule.

See CONTINUATION Page

TO BE PROVIDED ON THE INDIVIDUAL TASK ORDERS

Kim C. Tucker

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TO BE DETERMINED

b. GOVERNMENT: Contracting Officer 36C248 Kim Tucker Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR - (09/16/25 to 09/15/26)

32 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 32 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities.

Contract Period: Base POP Begin: 09-16-2025 POP End: 09-15-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

0001AA

32 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (257 EA X 1 Per WK X 4 WKs = 1,028 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0001AB

32 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (41 EA X 2 Per WK X 4 WKs = 328 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0001AC

32 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (78 EA X 2 Per MO = 156 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0001AD

32 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (2 EA X 1 MO = 2 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

64 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 64 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2025 POP End: 09-15-2026

0002AA

64 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (6 EA X 1 Per WK X 4 WKs = 24 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0002AB

64 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (0 EA X 2 Per WK X 4 WKs = 0 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0002AC

64 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (81 EA X 2 Per MO = 162 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0002AD

64 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (0 EA X 1 MO = 0 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

95 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 95 GALCONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2025 POP End: 09-15-2026

0003AA

95 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (7 EA X 1 Per WK X 4 WKs = 28 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0003AB

95 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (1 EA X 2 Per WK X 4 WKs = 8 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0003AC

95 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (15 EA X 2 Per MO = 30 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

0003AD

95 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (1 EA X 1 MO = 1 PER MO)

POP Begin: 09-16-2025 POP End: 09-15-2026

NOTE: Complete the following unit price, month unit price, and total year amount.

DOCUMENT SHREDDING - RFP PRICES – BASE (09/16/25 to 09/15/26)

0001AB

0001AC

0001AD

0002AB

0002AC

0002AD

0003AB

0003AC

0003AD

YR TOTAL

OPTION YEAR 1 - (09/16/26 to 09/15/27)

32 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 32 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities.

Contract Period: Option 1 POP Begin: 09-16-2026 POP End: 09-15-2027

1001AA

32 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (257 EA X 1 Per WK X 4 WKs = 1,028 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1001AB

32 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (41 EA X 2 Per WK X 4 WKs = 328 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1001AC

32 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (78 EA X 2 Per MO = 156 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1001AD

32 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (2 EA X 1 MO = 2 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

64 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 64 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2026 POP End: 09-15-2027

1002AA

64 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (6 EA X 1 Per WK X 4 WKs = 24 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1002AB

64 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (0 EA X 2 Per WK X 4 WKs = 0 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1002AC

64 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (81 EA X 2 Per MO = 162 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1002AD

64 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (0 EA X 1 MO = 0 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

95 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 95 GALCONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2026 POP End: 09-15-2027

1003AA

95 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (7 EA X 1 Per WK X 4 WKs = 28 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1003AB

95 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (1 EA X 2 Per WK X 4 WKs = 8 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1003AC

95 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (15 EA X 2 Per MO = 30 PER MO)

POP Begin: 09-16-2026 POP End: 09-15-2027

1003AD

95 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (1 EA X 1 MO = 1 PER MO) Contract Period: Option 1 POP Begin: 09-16-2026 POP End: 09-15-2027

DOCUMENT SHREDDING - RFP PRICES – OPT 1 (09/16/26 to 09/15/27)

1001AB

1001AC

1001AD

1002AB

1002AC

1002AD

1003AB

1003AC

1003AD

YR TOTAL

OPTION YEAR 2 - (09/16/27 to 09/15/28)

32 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 32 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities.

Contract Period: Option 2 POP Begin: 09-16-2027 POP End: 09-15-2028

2001AA

32 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (257 EA X 1 Per WK X 4 WKs = 1,028 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2001AB

32 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (41 EA X 2 Per WK X 4 WKs = 328 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2001AC

32 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (78 EA X 2 Per MO = 156 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2001AD

32 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (2 EA X 1 MO = 2 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

64 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 64 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2027 POP End: 09-15-2028

2002AA

64 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (6 EA X 1 Per WK X 4 WKs = 24 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2002AB

64 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (0 EA X 2 Per WK X 4 WKs = 0 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2002AC

64 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (81 EA X 2 Per MO = 162 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2002AD

64 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (0 EA X 1 MO = 0 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

95 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 95 GALCONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2027 POP End: 09-15-2028

2003AA

95 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (7 EA X 1 Per WK X 4 WKs = 28 PER MO) Contract Period: Option 3 POP Begin: 09-16-2028 POP End: 09-15-2029

2003AA

95 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (7 EA X 1 Per WK X 4 WKs = 28 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2003AB

95 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (1 EA X 2 Per WK X 4 WKs = 8 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

2003AB

95 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (1 EA X 2 Per WK X 4 WKs = 8 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2003AC

95 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (15 EA X 2 Per MO = 30 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

2003AC

95 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (15 EA X 2 Per MO = 30 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

2003AD

95 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (1 EA X 1 MO = 1 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

2003AD

95 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (1 EA X 1 MO = 1 PER MO)

POP Begin: 09-16-2027 POP End: 09-15-2028

DOCUMENT SHREDDING - RFP PRICES – OPT 2 (09/16/27 to 09/15/28)

2001AB

2001AC

2001AD

2002AB

2002AC

2002AD

2003AB

2003AC

2003AD

YR TOTAL

OPTION YEAR 3 - (09/16/28 to 09/15/29)

32 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 32 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities.

POP Begin: 09-16-2028 POP End: 09-15-2029

3001AA

32 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (257 EA X 1 Per WK X 4 WKs = 1,028 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3001AB

32 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (41 EA X 2 Per WK X 4 WKs = 328 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3001AC

32 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (78 EA X 2 Per MO = 156 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3001AD

32 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (2 EA X 1 MO = 2 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

64 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 64 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2028 POP End: 09-15-2029

3002AA

64 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (6 EA X 1 Per WK X 4 WKs = 24 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3002AB

64 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (0 EA X 2 Per WK X 4 WKs = 0 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3002AC

64 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (81 EA X 2 Per MO = 162 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

3002AD

64 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (0 EA X 1 MO = 0 PER MO)

POP Begin: 09-16-2028 POP End: 09-15-2029

95 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 95 GALCONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2028 POP End: 09-15-2029

DOCUMENT SHREDDING - RFP PRICES – OPT 3 (09/16/28 to 09/15/29)

3001AB

3001AC

3001AD

3002AB

3002AC

3002AD

3003AB

3003AC

3003AD

YR TOTAL

OPTION YEAR 4 - (09/16/29 to 09/15/30)

32 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 32 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities.

Contract Period: Option 4 POP Begin: 09-16-2029 POP End: 09-15-2030

4001AA

32 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (257 EA X 1 Per WK X 4 WKs = 1,028 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4001AB

32 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (41 EA X 2 Per WK X 4 WKs = 328 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4001AC

32 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (78 EA X 2 Per MO = 156 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4001AD

32 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (2 EA X 1 MO = 2 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

64 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 64 GAL CONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2029 POP End: 09-15-2030

4002AA

64 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (6 EA X 1 Per WK X 4 WKs = 24 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4002AB

64 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (0 EA X 2 Per WK X 4 WKs = 0 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4002AC

64 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (81 EA X 2 Per MO = 162 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4002AD

64 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (0 EA X 1 MO = 0 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

95 GAL CONTAINERS - Contractor shall provide all labor, parts, materials, equipment, transportation, management, etc. to provide Document Shredding Services in accordance with the Performance Work Statement, dated 07/16/2025, and PWS Attachment 1 and Attachment 2, Container List. Contractor shall provide all 95 GALCONTAINERS as required by the below SUB LINs, Locations, Frequencies, and Quantities:

POP Begin: 09-16-2029 POP End: 09-15-2030

4003AA

95 GAL BINS - JAHVAMC CAMPUS - ONCE PER WEEK PICK UP (7 EA X 1 Per WK X 4 WKs = 28 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4003AB

95 GAL BINS - JAHVAMC CAMPUS - TWICE PER WEEK PICK UP (1 EA X 2 Per WK X 4 WKs = 8 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4003AC

95 GAL BINS - OFF CAMPUS - EVERY TWO WEEKS PICK UP (15 EA X 2 Per MO = 30 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

4003AD

95 GAL BINS - OFF CAMPUS - ONCE PER MONTH PICK UP (1 EA X 1 MO = 1 PER MO)

POP Begin: 09-16-2029 POP End: 09-15-2030

DOCUMENT SHREDDING - RFP PRICES – OPT 4 (09/16/29 to 09/15/30)

4001AB

4001AC

4001AD

4002AB

4002AC

4002AD

4003AB

4003AC

4003AD

YR TOTAL

NOTE: Complete the following total year amount and grand total amount.

GRAND TOTAL SUMMARY

RFP 36C24825R0136

GRAND TOTAL

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT (PWS)

TABLE OF CONTENTS

1. INTRODUCTION

2. DESCRIPTION / SCOPE / OBJECTIVE

3. APPLICABLE DOCUMENTS

4. SPECIFIC TASKS - PERFORMANCE REQUIREMENTS

5. PERFORMANCE LOCATION AND HOURS

6. CONTRACTOR PERSONNEL AND MANAGEMENT

7. TRAVEL

8. NON-PERSONAL SERVICE STATEMENT

9. CONTRACT MANAGEMENT

10. INCIDENT MANAGEMENT

11. TRAINING

12. PROCEDURE MANUAL

13. QUALITY CONTROL PLAN

14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

15. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

16. PHASE IN /PHASE OUT PERIOD

17. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

18. INVOICES

19. GOVERNMENT ROLES AND RESPONSIBILITIES

20. CONTRACTOR SPECIFIC REQUIREMENTS, ROLES, AND RESPONSIBILITIES

21. CONTRACTOR EMPLOYEES

22. STANDARDS OF CONDUCT

23. EMERGENCY MEDICAL TREATMENT SERVICES

24. SAFETY REQUIREMENTS

25. SAFETY PLAN

26. ADMINSTRATIVE INORMATION

27. SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES:

28. RECORDS MANAGEMENT LANGUAGE for CONTRACTS

LIST OF PWS ATTACHMENTS

ATTACHMENT 1 – CONTAINER LIST – OFF CAMPUS, Dated 07/16/2025 ATTACHMENT 2 – CONTAINER LIST – JAHVAMC, Dated 07/16/2025

ATTACHMENT 3 – PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

– CHART, DOCUMENT SHREDDING SERVICE

ATTACHMENT 4 – SITE MAP – JAHVAMC CAMPUS

ATTACHMENT 5 – TECHNICAL EVALUATION FACTORS CHECKLIST

ATTACHMENT 6 – SUBMITTALS CHECKLIST

1. INTRODUCTION

The James A. Haley Veterans Administration Medical Center (JAHVAMC) is an accredited comprehensive medical provider, providing general medical, surgical, inpatient and outpatient mental health services to an estimated Veteran population of more than 150,000. The JAHVAMC also includes centers for AIDS/HIV, prosthetic treatment, and spinal cord injury rehabilitation, as well as a Geriatric Research, Education, and Clinical Center and is recognized as a Center of Excellence in Spinal Cord Injury Research, Substance Abuse Treatment and Chest Pain. The JAHVAMC consists of one Medical Center (hospital), several Community Based Outpatient Clinics (CBOC), Vet Centers and warehouses spanning across the Tampa Bay area.

2. DESCRIPTION / SCOPE / OBJECTIVE

2.1 The JAHVAMC, Environmental Management Service (EMS), requires routine sensitive document shredding services. The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for successful completion of the requirements as herein defined for routine sensitive document and pill bottle destruction/shredding services.

The types of paper will be co-mingled and will include office paper, any color any type, labels, post-it notes, forms, etc. This list is not all-inclusive and may include carbon copy printer rolls, compact disks (CD), floppy disks, other storage media, and limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. All shredded material must be used for recycling purposes and cannot be sold as packing material. All shredding shall take place at Government facilities or grounds and shall be witnessed by a VA employee.

2.2 Definition: VA Sensitive Information/Data:

A. All Department data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information.

B. The term includes information whose improper use or disclosure could adversely affect the ability of an agency to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act of 1974 and HIPAA Privacy Rule, and information that could be withheld under the Freedom of Information Act.

C. Examples of VA sensitive information include the following: Individually-identifiable medical, benefits, and personnel information, financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information, information that is confidential and privileged in litigation, such as information protected by the deliberative process privilege, attorney work product privilege, and the attorney-client privilege, and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the National interest or the conduct of Federal Programs.

2.3 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The period of Performance shall read as follows Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4

2.4 TYPE OF CONTRACT. The Veterans Administration will award a FIRM FIXED PRICE (FFP) Indefinite Quantity/Indefinite Delivery (IDIQ) type of contract with estimated not to exceed quantities. Task Orders will be issued each Option Year to order and fund the applicable IDIQ Contract Option Year Line Items (LINs).

3. APPLICABLE DOCUMENTS

The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

3.1 GLOSSARY:

GLOSSARY

3.2 REGULATIONS:

APPLICABLE DOCUMENTS (REGULATIONS)

4. SPECIFIC TASKS - PERFORMANCE REQUIREMENTS

The Contractor shall shred materials in accordance with regulations referenced in PWS Section 3 at the facilities listed in PWS Attachments 1 and 2 Container List. All work will be done in accordance with the requirements of the contract and VA Directive 6371.

4.1 The Contractor shall deliver all lockable bins listed on the PWS Attachment 1, Off Campus Container List and PWS Attachment 2, JAHVAMC Container List to house all sensitive documents for shredding. Delivery should occur within fourteen (14) calendar days of contract award. Contractor shall provide additional lockable containers as needed or required by the Government during the performance of the contract.

4.2 Contractor shall provide lockable containers of a size to sufficiently contain and secure the number of sensitive documents disposed of in between document destruction. A container list of sizes, quantities, and pick up frequencies the contractor shall provide are listed on the PWS Attachment 1, Off Campus Container List and PWS Attachment 2, JAHVAMC Container List.

4.3 Contractor shall provide a key to the lockable containers to the Contracting Officer Representative (COR) to use in case of emergency.

4.4 Contractor shall shred all paper before leaving the facility grounds. All material is to be crosscut.

4.5 Contractor shall not allow anyone access to the shredding containers without permission from COR or Contracting Officer (CO).

4.6 Contractor shall be responsible for visual inspection of locks. Any damaged or broken locks will be replaced by Contractor.

4.7 Containers will be placed in centralized locations throughout the JAHVAMC and Off Campus Facilities. Location of where to place the lockable containers at each facility will be provided upon award of contract. The lockable containers will have informative labels to aid in identification and use.

4.8 VEHICLES: The Contractor must provide equipment to do all shredding onsite. Outcome of materials shall be unrecognizable, and impossible to reconstruct and sized no larger than necessary for recycling. The delivery vehicle(s) used in the performance of this contract shall be licensed, registered and insured. Provide a copy of the license, registration, and insurance with Contractor’s Technical Proposal. The VA reserves the right to inspect the Contractor’s equipment and vehicles.

4.9 NATIONAL ASSOCIATION FOR INFORMATION DESTRUCTION NAID:

In accordance VA DIRECTIVE 6371, dated April 8, 2014, “DESTRUCTION OF TEMPORARY PAPER RECORDS”, If final destruction is not carried out by VA employees, it must be carried out by either:

A. A NAID certified, bonded, and insured contractor (and its subcontractors or third parties) for paper/printed media destruction; or B. A non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in this VA DIRECTIVE 6371 Appendix.

4.9.1 NAID CERTIFICATION:

A. If Contractor (and its subcontractors or third parties)is NAID certified, bonded, and insured, provide a copy of the certification with Contractor’s Technical Proposal.

B. If Contractor (and its subcontractors or third parties) is not NAID certified, bonded, and insured, provide a written signed certification that the Contractor (and its subcontractors or third parties) can satisfy the standards outlined in this VA DIRECTIVE 6371 Appendix with Contractor’s Technical Proposal.

4.10 Certificate of Destruction Service Report (CDSR): The Contractor shall provide a CDSR upon completion of each destruction site visit. The CDSR shall contain the date of destruction, total weight of destructive material, and site location where sensitive material was destroyed.

a. CDSR shall be furnished to the COR via email within two (2) business days of completed service for inspection and acceptance.

b. COR shall provide Contractor with deficiencies leading to the rejection of any CDSR. The COR shall identify in writing the corrections that must be made to facilitate Government acceptance.

c. Contractor shall resubmit the CDSR with all corrections via email within 24 hours.

5. PERFORMANCE LOCATION AND HOURS

5.1 All document shredding services and contract performance under this PWS shall occur at the location listed on the PWS Attachment 1, Off Campus Container List and the PWS Attachment 2, JAHVAMC Container List.

5.2 JAHVAMC: Document shredding services at the JAHVAMC listed on the PWS Attachment 2, JAHVAMC Container List shall be provided as follows:

A. PER WEEK: All weekly pick-ups shall be provided on Fridays, between the hours of 8:00am to 4:30pm.

B. TWICE PER WEEK: All twice weekly pick-ups shall be provided on Fridays, between the hours of 8:00am to 4:30pm and another day during the week as identified by the JAHVAMC customer.

5.3 OFF CAMPUS: Document shredding services for all Off Campus Facilities listed on the PWS Attachment 1, Off Campus Container List shall be provided as follows: are listed biweekly (once every two weeks) on Thursdays, between the hours of 8:00am to 4:30pm.

A. BIWEEKLY: All pick-ups listed as biweekly (once every two weeks) shall be provided on the days listed on PWS Attachment 1, Off Campus Container List, between the hours of 8:00am to 4:30pm.

B. MONTHLY: All monthly pick-ups shall be provided on the days listed on PWS Attachment 1, Off Campus Container List, between the hours of 8:00am to 4:30pm.

5.4 HOLIDAYS: If the pick-up days fall on a holiday, the Contractor shall be required to perform services on the next business day following the holiday.

6. CONTRACTOR PERSONNEL AND MANAGEMENT

6.1 Contractor Personnel: The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization, and administrative controls necessary to meet the contract specifications and requirements.

6.2 Contractor Badges: Contractor personnel shall wear a laminated contractor identification badge at all times when performing services under this Contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

6.3 Contractor Identification: All Contractor personnel attending meetings or working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such.

6.4 Safety/Security Requirements: The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. VA Police has full authority for law enforcement and security activities on VA property and shall have the express right to inspect for security violations at any time during the term of the contract.

6.5 Government Ownership: All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

6.6 Release of Information: The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Public Affairs Officer.

6.7 Standards of Conduct: The following standards of conduct are applicable to all contractor personnel on the premises for the express purpose of performance under this PWS:

a. Personnel Conduct: Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken, written, and limit access to the assigned areas.). The Government may require the Contractor to remove any employee performing under this contract for reasons of suspected misconduct, security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not be liable for any expenses incurred due to the removal of Contractor personnel.

b. Weapons: Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

c. Clothing, Appearance, and Personal Hygiene: Contractor personnel shall be professionally dressed in attire suitable to the work being performed in accordance with the PWS. Contractors’ appearance shall be neatly groomed. Contractor clothing or uniforms shall be clean, neat, and free of large stains (no larger than a quarter in size). Contractor shall utilize sufficient personal hygiene practices so as not to be odoriferous.

d. Personnel Qualifications: The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

e. Area Restrictions: Contractor personnel shall restrict their movements to the areas described within the PWS, restrooms within the local vicinity and public common areas such as the Canteen and smoking areas; i.e. Contractor personnel should not wander the halls of the Medical Center and be found in areas outside of reasonable proximity of the designated performance areas during scheduled performance hours.

7. TRAVEL

This requirement does not require travel outside of the locations provided.

8. NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services in accordance with this PWS will be controlled, directed, and supervised at all times by Contractor management personnel. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

9. CONTRACT MANAGEMENT

The contract shall be managed through the Government Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP).

9.1 Site Access: The Government shall coordinate the scheduling of work to coincide with site access. The Government shall be responsible for providing access to the respective areas scheduled for performance.

9.2 Identify Contractor Personnel: The Contractor shall furnish the names of all Contractor personnel to be on-site per visit, via e-mail. The names shall be provided seven (7) business days prior to the scheduled service date. The Contractor shall alert the Government to any changes in personnel as soon as the need for a change is known.

10. INCIDENT MANAGEMENT

10.1 The Contractor shall immediately communicate any accidents, equipment, or environmental damages that are seen prior to or during contract performance to the COR.

A. The Contractor shall notify the COR immediately.

B. The Contractor shall provide the Government with a written Incident Report, to include the time, date, location, description of the incident, and names of involved parties.

C. Examples of such incidents that need to be reported include but are not limited to, breach of containment area, unauthorized personnel entering performance sites, vandalism, etc.

10.2 The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

10.3 To the extent known by the contractor/subcontractor, the contractor/subcontractor’s…