R614--Document Shredding & Destruction Services - Ann Arbor
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25026Q0383
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Department of Veteran Affairs Ann Arbor MI 48105, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is soliciting document shredding and destruction services for the Lieutenant Colonel Charles S. Kettles VA Medical Center in Ann Arbor, Michigan and associated Community-Based Outpatient Clinics under Request for Quotation 36C25026Q0383. The contractor must provide comprehensive document destruction services including secure collection, transportation, shredding to 1x5 millimeter particle size per VA Directive 6371, and monthly reporting with certificates of destruction across 14 VA facilities. Key qualifications include National Association for Information Destruction (NAID) certification or equivalent compliance standards, maintenance of $1 million liability insurance, completion of mandatory security and privacy training, and compliance with all federal security prohibitions. Evaluation will be conducted on a best overall value basis considering price, technical capability, past performance on similar contracts, and Service-Disabled Veteran-Owned Small Business (SDVOSB) status. The deadline for written questions was April 1, 2026, at 12:00 PM Eastern Time, with responses due no later than April 6, 2026, at 12:00 PM Eastern Time via email to Morgan.Stein@va.gov.
This acquisition is not set aside for small business concerns and will be awarded as an Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price contract from May 1, 2026, through April 30, 2031, consisting of one base year and four one-year options. No incumbent contractor name is identified in the solicitation materials. The contractor will manage approximately 319 shredding bins across the Ann Arbor VA Medical Center main facility and satellite locations, with collection frequencies ranging from weekly to monthly depending on location and document volume. A mandatory site visit was held on March 30, 2026, at 10:30 AM EST at the Ann Arbor VAMC to allow bidders to assess the scope of operations and facility layout. Performance will take place at the Veterans Affairs medical center located at 2865 Fuller Court, Ann Arbor, Michigan 48105, and associated satellite clinics throughout Michigan and Ohio.
Notice text
3 versions
Update #3 · Latest ·
The purpose of this amendment is to respond to questions received regarding this solicitation, provide information provided at the site visit, update the price cost schedule quantities for the 20"x20"x36" bins at Toledo location, remove the requirement for media destruction, clarify /remove the purges requirement and, extend the response time.
Responses shall now be due no later than 12 PM eastern time April 6, 2026. No exceptions.
See attached Questions with Answers 36C25026Q0383 Document Shredding & Destruction document below.
See attached UPDATED Price Cost Schedule
See attached UPDATED PWS
See attached SHRED BINS
See attached Site Plan Color with elevators
There are no other changes to the terms and conditions of this solicitation / requirement.
Update #2 ·
36C25026Q0383 Page 1 of Page 145 of 181 Page 1 of This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C25026Q0383 is issued as a request for quotation (RFQ) for all necessary labor, management, equipment, deliverables, and support to provide document shredding and destruction services for the Ann Arbor VA Medical Center, in Ann Arbor, MI. This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 561990 - All Other Support Services, with a small business size standard of $ 16.5 Million Dollars. The FSC/PSC is R614 Support- Administrative: Paper Shredding. The Network Contracting Office (NCO-10) is seeking to purchase document shredding and destruction services for the Lieutenant Colonel Charles S. Kettles VA Medical Center. Responses will be evaluated via comparative analysis utilizing Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) contract. Site Visit will be held March 30, 2026, at 10:30 AM EST sharp at the Ann Arbor VAMC. Questions shall be emailed to Morgan.Stein@va.gov and are due by 12 PM April 01, 2026. Responses shall be submitted no later than 4:30 PM April 3, 2026, via email to Morgan.Stein@va.gov. See attached "Price Schedule All interested parties shall provide quotes in accordance with the following:
Update #1 ·
36C25026Q0383
Page 1 of
Page 145 of 181
Page 1 of
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 36C25026Q0383 is issued as a request for quotation (RFQ) for all necessary labor, management, equipment, deliverables, and support to provide document shredding and destruction services for the Ann Arbor VA Medical Center, in Ann Arbor, MI.
This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561990 - All Other Support Services, with a small business size standard of $ 16.5 Million Dollars. The FSC/PSC is R614 Support- Administrative: Paper Shredding.
The Network Contracting Office (NCO-10) is seeking to purchase document shredding and destruction services for the Lieutenant Colonel Charles S. Kettles VA Medical Center.
Responses will be evaluated via comparative analysis utilizing Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) contract.
Site Visit will be held March 30, 2026, at 10:30 AM EST sharp at the Ann Arbor VAMC.
Questions shall be emailed to Morgan.Stein@va.gov and are due by 12 PM April 01, 2026.
Responses shall be submitted no later than 4:30 PM April 3, 2026, via email to Morgan.Stein@va.gov.
See attached "Price Schedule
All interested parties shall provide quotes in accordance with the following:
Files
| File | Type | Posted |
|---|---|---|
| SHRED BINS.xlsx | XLSX spreadsheet | |
| 36C25026Q0383 0001.docx | DOCX document | |
| Site Plan Color with elevators.pdf | ||
| UPDATED PWS - Doc Shredding - AA FINAL.docx | DOCX document | |
| UPDATED Price Cost Schedule.xlsx | XLSX spreadsheet | |
| Questions with Answers.docx | DOCX document | |
| Price Cost Schedule.xlsx | XLSX spreadsheet | |
| Price Cost Schedule.xlsx | XLSX spreadsheet | |
| Service Contract Act WD 2015-4833 REV 30 12.03.2025 Washtenaw.pdf | ||
| MEMORANDUM FOR RECORD - Statement of Department of Labor Wage Determination Compliance.pdf | ||
| SHRED BINS LOCATIONS 3-4-2026.xlsx | XLSX spreadsheet | |
| 36C25026Q0383_1.docx | DOCX document |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| R614--Document Shredding & Destruction Services - Ann Arbor PoP 05/01/2026-04/30/2031 | Award Notice | |
| This notice | Solicitation |
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