R602--Solicitation ATL Courier - SDVOSB Set-Aside

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

15

0002

None

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

To all Offerors/Bidders

36C24720Q0428

X

X

1

Response due date changed from 04/27/2020 9:30 AM EST to 4/30/2020 9:30 AM EST

VAAR 852.228-71 Indemnificaiton and Insurance clause added

Delivery Times updated (see attachment)

RFI questions sent prior to the cut-off are attached with answers

All changes from the original solicitation, including previous amendments, have been highlighted.

James E. Boles

Contracting Officer

Combined synopsis/solicitation

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C24720Q0428

Posted Date:

04/13/2020

Original Response Date:

04/30/2020 9:30 AM EST

Product of Service Code:

H935

NAICS Code:

492110

Contracting Office Address

NCO 7

ATTN: Chaz D. Bowling

Department of Veterans Affairs

501 Greene Street

Hatcher Building Suite 2

Augusta, GA 30901

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05 / 03-30-2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110, with a small business size standard of 1500 employees.

The Network Contracting Office 7 is seeking to courier services for the Atlanta VA Medical Center and surround medical clinics.

All questions regarding this RFQ must be in writing and may be sent by e mail to Chaz.Bowling@va.gov. Questions must be received no later than April, 20 2020 at 9:30 AM EST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

All interested companies shall provide quotation(s) for the following:

CLIN(s)

Description

QTY

MEasure

Unit $

Total $

0001

Base Year of Courier Services

(1 year of performance outlined in the PWS)

12

MO

1001

Option One of Courier Services (1 year of performance outlined in the PWS)

12

MO

2001

Option Two of Courier Services (1 year of performance outlined in the PWS)

12

MO

3001

Option Three of Courier Services (1 year of performance outlined in the PWS)

12

MO

4001

Option Four of Courier Services (1 year of performance outlined in the PWS)

12

MO

Total Contract Pricing

$

The following is a breakdown of each CLIN qty needed per year. Please use the number of trips below to calculate your total price per month per year above.

Clinic

AM Pick Up

Delivery to VA

PM Pick Up

Delivery to VA

freq

Trips Per Yr

Atlanta VA Clinic

11:00am - 11:30am

1:00pm - 1:30pm

3:30pm 4:00pm

NLT 6:00pm

2xd - M - F

750

***Atlanta Admin

12:00pm-12:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Austell VA

10:00am 10:30am

12:00pm - 12:30pm

3:30pm 4:00pm

NLT 5:30PM

2xd - M - F

750

***Blairsville

12:15pm - 12:45pm

2:00pm-2:30pm

NLT 7:00PM

M - F

500

Cobb County VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Covington VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 5:30PM

2xd - M - F

750

Decatur R/D

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 5:30PM

2xd - M - F

750

Ft. McPherson

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Fulton Eye/C&P

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Gwinnett VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Lawrenceville

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

NE Cobb VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Oakwood VA

11:00am - 11:15am

1:00pm - 1:15pm

3:45pm - 4:00pm

NLT 6:30PM

2xd - M - F

750

Pickens VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Newnan VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Rome

10:30am 11:00am

12:30pm 1:00pm

3:30pm 4:00pm

NLT 6:00PM

2xd - M - F

750

Stockbridge

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

South Cobb VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

South Fulton VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Trinka Davis-Carrolton

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

West Cobb VA

10:00am - 10:30am

12:00pm 12:30pm

3:30pm 4:00pm

NLT 7:00PM

2xd - M - F

750

Atlanta VA Women s Wellness

11:00am - 11:30am

1:00pm - 1:30pm

3:45pm 4:00pm

NLT 6:30PM

2xd - M - F

750

Courier Services for Atlanta VAMC Community Based Outpatient Clinics (CBOCs) and Outreach Clinics Performance Based Work Statement (PWS)

GENERAL

DESCRIPTION OF WORK

The Contractor shall provide courier service five days per week (Monday, Tuesday, Wednesday, Thursday and Friday, excluding Federal holidays with 1 Saturday pick up (for clinics to be determined) between the Atlanta VA Medical Center in Decatur, Georgia and the following twenty-two (22) VA Community Based Outpatient Clinics CBOC s Medical Specialty clinics and administrative sites.

Atlanta VA Admin Service (24th Flr.) - 401 W. Peachtree Street NW. Atlanta, GA 30308

Approximately 8 miles from VAMC Atlanta one way

Atlanta VA Clinic 250 N. Arcadia Ave, Decatur GA 30030

Approximately 3 miles from VAMC Atlanta one way

Cobb VA 1263 Cobb Parkway NW, Marietta GA 30066

Approximately 27 miles from VAMC Atlanta one way

Austell 2041 Mesa Valley Way Austell, GA 30106

Approximately 23 miles from VAMC Atlanta one way

Blairsville 1294 Highway 515 East, Suite 100 Blairsville, GA 30512

Approximately 107 miles from VAMC Atlanta one way

Covington VA Clinic 10155 Eagle Dr, Covington, GA 30014

Approximately 45 miles from VAMC Atlanta one way

Decatur Research and Development-3101 Clairmont Rd NE Atlanta, GA 30029

Approximately 3 miles from VAMC Atlanta one way

Ft. McPherson 1701 Hardee Ave., Bldg. 125, Atlanta GA 30310

Approximately 15 miles from VAMC Atlanta one way

Fulton County VA Eye/C&P Clinic- 2309 Parklake Drive, Atlanta, GA 30345

Approximately 7 Miles from VAMC Atlanta one way

Gwinnett 1970 Riverside Parkway, Lawrenceville GA 30043

Approximately 23 miles from VAMC Atlanta one way

Lawrenceville - 455 Philip Blvd., Bldg. 200, Lawrenceville, GA 30046

Approximately 26 miles from VAMC Atlanta one way

NE Cobb County VA Clinic: 2217 Roswell Rd. Marietta, GA 30062

Approximately 23 miles for VAMC Atlanta one way

Oakwood 4175 Tanner Creek Drive, Flowery Branch, GA 30542

Approximately 37 miles from VAMC Atlanta one way

Pickens County VA Clinic 934 E. Church Street, Jasper, GA 30143

Approximately 65 miles from VAMC Atlanta one way

Newnan 39 A. Oak Hill Court Newnan GA 30265

Approximately 47 miles from VAMC Atlanta one way

Rome 30 Chateau Drive Rome, GA 30161

Approximately 71 miles from VAMC Atlanta one way

South Cobb County VA Clinic- 2400 Herodian Way, Smyrna, GA 30080

Approximately 19 Miles from VAMC Atlanta one way

South Fulton County VA Clinic-1800 Phoenix Blvd. 100 Bldg. College Park, GA 30049

Approximately 21 miles from VAMC Atlanta one way

Stockbridge 175 Medical Boulevard Stockbridge GA 30281

Approximately 27 miles from VAMC Atlanta one way

Trinka Davis Veteran Village 180 Martin Drive, Carrollton, GA 30117

Approximately 50 miles from VAMC Atlanta one way

Fort Mcpherson Women s Wellness 250 N. Arcadia Avenue, Building E-131, Decatur, GA 30030 Building E-131

Approximately 15 miles from VAMC Atlanta one way

West Cobb County VA Clinic 333 Midway Rd. Marietta GA 30064

Approximately 38 miles from VAMC Atlanta one way

CBOCs: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the VA CBOCs to the Atlanta VA Medical Center in Decatur, GA. Emergency trips and Weekend services are to be determined as operational needs arise. (NOTE: The location list is subject to change with additions and deletions.) All pick-ups and deliveries will be allotted a +/- 15min grace period. The first pick-up of the day at the CBOCs is no later than 10:00-10:30 AM. Monday through Friday. The items picked up at 10:00-10:30AM shall be delivered to the Atlanta VAMC between 12:00-12:30 PM. The second pick-up of the day at the CBOCs will be at 3:30-4:00 PM daily (with the following exceptions: Blairsville, Atlanta VA Clinic, Rome, Ft. McPherson and Trinka Davis Veteran Village). The items picked up at 3:30-4:00 PM in the CBOC shall be delivered to the Atlanta V.A. Medical Center no later than 7:00 PM. Exceptions to these delivery times are outlined in 1.1.3 through 1.1.7.

Trinka Davis Veteran Village: Additional deliveries outside of normal business hours are required at the Trinka Davis Veteran Village on a case by case basis. Courier services must have representatives available to meet the clinic s needs 24 hrs/day, 7 days/week. Upon pick up of package from clinic, Vendor will have (2) two-hours to deliver to medical center.

The Trinka Davis Veteran Village is approximately 50 miles one way from the Atlanta VAMC.

Rome Outreach Clinic: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the Rome Outreach Clinic to the Atlanta VA Medical Center in Decatur, GA. The first pick-up of the day at the Rome Clinic is 10:30AM -11:00AM Monday-Friday. The second pick-up of the day at the Rome Clinic will be at 3:30PM-4:00 PM Monday-Friday. Return trips from the Rome Outreach Clinic to the Atlanta VA Medical Center shall be completed within 3 hours.

The Rome Outreach Clinic is approximately 72 miles one way from the Atlanta VAMC.

Blairsville CBOC: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items. The first pick-up of the day at the V.A. Medical Center is 12:15-12:45 PM Monday through Friday. The items picked up at 12:15-12:45 PM shall be delivered to the Blairsville CBOC between 3:15 4:00 PM. The second pick-up of the day at the Blairsville CBOC will be at 3:15 4:00 PM daily. The items picked up at 3:15 4:00 PM in the CBOC shall be delivered to the Atlanta V.A. Medical Center no later than 7:00 PM.

The Blairsville CBOC is approximately 107 miles one way from the Atlanta VAMC.

Atlanta VA Clinic: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the Atlanta VA Clinic to the Atlanta VA Medical Center in Decatur, GA. The first pick-up of the day at the Atlanta Clinic is 11:00-11:30 Monday through Friday. The second pick-up of the day at the Atlanta VA Clinic will be at 3:30-4:00 PM Monday through Friday. Return trips from the Atlanta VA Clinic to the Atlanta VA Medical Center shall be completed within 1 hour.

The Atlanta VA Clinic is approximately 3 miles one way from the Atlanta VAMC.

Ft. McPherson: Additional deliveries outside of normal business hours are required at the Ft. McPherson CBOC on Saturdays. Courier services must have representatives available to meet the clinic s needs. Upon pick up of package from clinic, Vendor will have (2) two-hours to deliver to medical center. Additional clinics may be added in the future for Saturday pick ups.

The Ft. McPherson CBOC is approximately 15 miles one way from the Atlanta VAMC

Courier will be responsible for retrieving items from VA Primary Care Service Line to deliver to the outpatient clinics upon leaving the medical center after their first delivery. Items are to be delivered to the outpatient clinics upon arrival for second courier pick up.

The Courier will not have a need to use any VA Information System to log into

the network at any time.

The contractor shall deliver items to the appropriate Atlanta V.A. Medical Center departments. All items will be placed in containers that will be sealed by VA employees prior to pick-up. Prescriptions/medicine shall picked-up in sealed envelopes (sealed by VA employees prior to pick-up) and delivered to the first-floor pharmacy window. The Courier shall sign the Lab Tracking Form at the time of pick-up at the Clinics. Laboratory specimens and Lab Tracking Form shall be placed in a locked/sealed transport bag prior to courier pick-up. The transport bag will be delivered to the laboratory receiving area on the second floor of Ambulatory Care, Building B. The laboratory receiving area will maintain the key for the locked/sealed transport bag. Courier is responsible for obtaining signature of lab personnel receiving specimens and ensuring that each bag number corresponds to the bag number on the Lab Tracking Form. The Courier will return the completed Lab Tracking form to the Primary Care administrative section located in Room 6C138A at the Medical Center. X-ray films shall be delivered to a designated area in the Radiology Service as needed. The Courier shall note the time of the delivery to Radiology Service in the CBOC logbook. Mail and other assorted packages shall be delivered in a locked/sealed transport bag to the designated mailboxes on the sixth floor of the Atlanta VA Medical Center located on 1670 Clairmont Road. Decatur, GA 30033. The contractor is prohibited from having a key for the bag. The contractor is prohibited from transported unlocked/unsealed transport bags. All keys will be maintained by VA staff.

Mail and packages for the Blairsville CBOC shall be picked up (from designated area on the sixth floor) at the Atlanta V.A. Medical Center between 12:15 - 12:45 PM daily and delivered to the CBOCs no later than 3:15 - 3:45 PM daily. Delivery to the Atlanta VA Medical Center of mail, specimens and x-rays is expected to be accomplished at the daily courier run. No item shall be held overnight. If the courier should find a specimen or any other VA property after making a delivery, those items must be returned to the Atlanta VA Medical Center the same day. The Blairsville CBOC will call the Courier Service by 10:30 AM to stop the courier run if necessary. The Atlanta VA Medical Center reserves the right to adjust the pickup hours as needed. The COR will notify the contractor within 2 days if there is a change in the pickup or delivery schedule.

Mail and packages for the remaining CBOCs shall be picked up (from designated area on the sixth floor) at the Atlanta V.A. Medical Center between 1:15 1:45 PM daily and delivered to the CBOCs no later than 3:45 - 4:15 daily. Delivery to the Atlanta VA Medical Center of mail, specimens and x-rays is expected to be accomplished at the daily courier run. No item shall be held overnight. If the courier should find a specimen or any other VA property after making a delivery, those items must be returned to the Atlanta VA Medical Center the same day. Each CBOC will call the Courier Service by 9:00 AM to stop the afternoon courier run if necessary. The Atlanta VA Medical Center reserves the right to adjust the pickup hours as needed. The COR will notify the contractor within 2 days if there is a change in the pickup or delivery schedule.

Transport Bags: All transport bags will be locked/sealed by VA staff prior to the contractor accepting the transport bag. The contractor is prohibited from having a key (or any other measure to break the seal) at any time. The VA staffs will the key for the locked/sealed transport bags. Transport bags will be provided by the VA.

Emergency Courier Service: The contractor shall provide emergency pick-up and delivery of special laboratory specimens, mail, x-ray films and other assorted packages should the need arise (Monday, Tuesday, Wednesday, Thursday and Friday between the hours of 8:00 AM to 6:00 PM). Approximately two (2) hours notice will be given for the special service. Emergency runs will require same day turn around service. The COR or designee will approve the arrangements for the emergency pick-up and delivery. The contractor will be reimbursed for emergency runs based on the price in this contract. Contractor shall transport samples in such a manner as to ensure the integrity of the specimens. OSHA approved laboratory containers/coolers with refrigerant packs will be provided by the Contractor. All containers/coolers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis to the COR. The contractor's employees/couriers transporting test specimen must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training to the Contracting Officer.

Saturday Courier Service: The Contractor shall provide one Saturday pick-up from CBOC and delivery to Atlanta VA Medical Center of mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items when scheduled two days in advance NLT 3:00 PM or as otherwise established by the contract.

PERFORMANCE MEASUREMENT

Outcome: The contractor will provide qualified personnel who will fulfill the requirement to provide courier services at a standard enabling the Atlanta VAMC to provide such services at a high level of quality.

How Measured: The Contractor must maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of specimens and/or items and signatures. A Lab Specimen transport bag tracking sheet will be signed by the courier and submitted to VA Lab located on the second floor of building B at Atlanta VAMC located on 1670 Clairmont Road, Atlanta, GA 30033. Transport bag tracking sheet will be time stamped upon arrival. Courier is required to return signed sheet to Primary Care Service Line located on the sixth floor of building C at Atlanta VAMC located on 1670 Clairmont Road, Atlanta, GA 30033. Lab specimen transport bag tracking sheet will include the following:

Name of Clinic

Date

Bag #

Signature of Courier picking up bag

Time bag picked up by Courier

VA lab representative who received transport bag

Section for lab time stamp

Period of Performance: This contract is effective for one (1) year from date of award plus four (4) one (1) year renewal periods that may be exercised by the VA. The contract is subject to the availability of VA funds. The contractor shall perform no services after the end of the base year period of performance until the contracting officer authorizes such services in writing.

Base Year

06/27/2020 06/26/2021

Option One (1)

06/27/2021 06/26/2022

Option Two (2)

06/27/2022 06/26/2023

Option Three (3)

06/27/2023 06/26/2024

Option Four (4)

06/27/2024 06/26/2025

Quality of Service: Contractor will provide a high level of quality service to both patients and staff. Communications with staff should be open and immediate, to resolve professional issues. Patient satisfaction is paramount procedural issues should be immediately resolved with the designated Contracting Officer s Representative (COR).

Quality Control: The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Record of Pick-up and delivery: The Contractor must maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of specimens and/or items and signatures.

QUALIFICATIONS

Contractor couriers/drivers:

All contractor employees must maintain a valid driver's license for the type of vehicle operated as required by the States operating therein. Contractor personnel shall wear visible identification at all times while on the premises of any Federal property. It is the responsibility of the Contractor to park in the appropriate designated parking areas. A record of each driver as to character and physical capabilities for performing as a courier must be maintained and made available to the Department of Veterans Affairs Medical Center upon request for inspection.

The contractor personnel performing services to the Government shall at all times conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by having the company name, and employee name affixed to the clothing or uniform. The Contractor shall be responsible for furnishing all vehicles, personnel, equipment and supplies, vehicle fuel, uniforms, name tags and/or badges for performance of services under this contract. Employee identifications shall be worn in clear view above the waist. All contractor employees responsible for transporting specimens must have been trained and certified in accordance with OSHA (Occupational Safety and Health Organization) requirements.

The Government reserves the right to restrict any contractor employee from performing services under this contract who do not meet the required qualifications, or who violate Federal regulations or are identified as a potential threat to the security, safety, health and/or operational mission of VA and its veteran population. The restriction of such contractor personnel shall not relieve the contractor from performing all the required services in accordance with all terms, conditions, and schedules contained herein.

Contractor Vehicles: The vehicles used in the performance of this contract must be licensed and meet the minimum requirements by the States and cities operated therein.

CONTRACTOR FURNISHED PROPERTY AND PERSONNEL SERVICES

The contractor shall provide the following for all personnel furnishing services under this contract:

Workers compensation

Professional liability insurance

Standard requirement for $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage as well. Please see VAAR clause 852.228-71 Indemnification and Insurance

Health examinations

Income tax withholding

Social security payment

The parties agree that the contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose and will be considered employees of the contractor. The responsibility for any leave, including any sick leave, professional development or vacation time, is the responsibility of the contractor. The government may evaluate the quality of professional and administrative services provided but retains no control over the professional aspects of services rendered.

MONITORING

Upon contract award, the Contracting Officer will appoint a Contracting Officer's Representative (COR) to assist with the contract monitoring requirement. The COR, VA Medical Center, Atlanta, GA shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

The COR will be responsible for verifying contract compliance. Any incidents of contractor non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

Documentation of services performed shall be reviewed prior to certifying payment. The COR will perform periodic spot checks and document with the using service to ensure reports monitoring. VAMC will pay only for services actually performed and in strict accordance with the schedule of prices/cost. Contract monitoring and record keeping procedures shall be sufficient to ensure proper payment and allow audit verification that services were provided.

CONTRACTOR FURNISHED PROPERTY

Contractor Furnished Items and Services: The contractor shall furnish all necessary items and services required to perform this contract in accordance with the terms of this PWS and the contract except for those items or services specifically stated to be Government furnished.

PAYMENT

Each month, an itemized invoice which includes both the contract and purchase order number shall be submitted electronically mailed to the COR or Administrator of Primary Care, Atlanta V.A. Medical Center for the payment. The invoice for monthly services is to be received no later than close of business on the fifth of the month following the service. Payment to the contractor shall be within 30 days in arrears.

The Atlanta VAMC will only pay for services actually performed and in strict accordance with the Schedule of prices/cost in the contract.

DEFINITIONS

Trip = One Way: The runs should be priced separately (per each trip). One run is considered to be (one way) from the Atlanta V. A. Medical Center to the CBOC/Outreach Clinic and vice versa.

Parking: Parking at the CBOCs is available near the front door of each clinic. Parking at the Atlanta V.A. Medical Center is available in Emergency Parking at the Emergency Room Entrance to the medical center. Parking is free of charge at both locations.

Specimen Transport: Laboratory specimens are to be transported in OSHA approved biohazard coolers with refrigerant packs (provided by the Atlanta VA Medical Center) to maintain appropriate temperature for laboratory specimens.

Mail Transport: Mail is transported in locked security pouches provided by the Atlanta V.A. Medical Center.

X-Ray Film Transport: X-ray films are transported in locked canvas pouches provided by the VA as needed.

National holidays:

The ten (10) holidays observed by the Federal Government are:

New Year s Day January 1

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Any other date specifically declared by the president of the United States to be a national holiday.

DATA SECURITY INFORMATION GATHERED OR CREATED IN PERFORMANCE OF SERVICES

Information, including but not limited to veteran individually-identifiable information and personal healthcare information (PHI), gathered or created by the contractor in the performance of this contract is the exclusive property of VA and must be received, gathered, stored, backed up, maintained, used, disclosed and disposed of in accordance with the terms of this contract and applicable federal and VA information confidentiality and security laws, regulations and policies, including VA Directive and Handbook number 6500.

The contractor shall immediately (on the date of discovery of the incident) report any incident of theft, loss or compromise of VA sensitive information to the Contracting Officer, the Contracting Officer s Technical Representative, and any other VA Official designated by the Contracting Officer. This report shall be in writing and contain the fullest explanation possible and all the details of the incident available to the contractor. VA must receive notice from the contractor on the date contractor discovers incident.

HIPPA Compliance: The contractor must adhere to the provisions of Public Law 104-191, Health insurance Portability and Accountability Act (HIPPA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).

Upon award, Contractor is required to enter into and sign a Business Associate Agreement.

(End of PWS)

Performance Requirements Summary or Quality Assurance Surveillance Plan

(PRS/QASP)

Requirement

TASKS AND

CRITICAL

SUBTASKS

CRITICAL SUBTASKS

QUALITY

STANDARDS

ACCEPTABLE

QUALITY

LEVEL

MEANS OF

MEASUREMENT

INCENTIVES/

DISINCENTIVES

Round Trip Courier Service from CBOC and Outreach Clinic to VAMC within contract

CBOCs with exception 3 locations listed below:

Provide Courier Service 5 days a week (M F)

First Pick Up Time:

11 11:30am from CBOC

Deliver to VAMC: 1:15 1:45PM

Second Pick Up Time: 3:30 4:00PM

Deliver to VAMC: NLT 6:30PM

Saturday (Special request) Pick Up Time 2:00 PM

95 % to standard

For deliveries:

inspection of lab tracking sheet and CBOC site surveys each month by

COR.

For all tasks:

One rework allowed, at

no cost to the government, if standard is not met.

Additional reworks at contractor expense, plus payment of actual costs incurred by the government for the additional reworks.

Favorable past performance report, at the end of the contract

Blairsville

Provide Courier Service 5 days a week (M F)

First Pick Up Time:

12:15 12:45PM from VAMC

Deliver to CBOC: 3:30 4:00PM

Second Pick Up Time: 3:30 4:00PM from CBOC

Deliver to VAMC: NLT 7:00PM

95 % to standard

Decatur Clinic

Provide Courier Service 5 days a week (M - F)

First Pick Up Time:

11:15 12:00 NOON from Clinic

Second Pick Up Time: 5:30 6:00PM from Clinic

Return trips are to be completed within 1 hour.

95 % to standard

Rome Clinic

Provide Courier Service 5 days a week (M - F)

First Pick Up Time:

11:15 12:00 NOON from Clinic

Second Pick Up Time: 5:30 5:45PM from Clinic

Return trips are to be completed within 3 hours

95 % to standard

Qualified Personnel/Driver

Must maintain valid driver s license.

Driving record as to character and physical capabilities for performing as a courier required

100 % to standard; no deviation

Written Justification received within 10 days of contract award. Justification to be given to Contracting Officer.

Quality Control Program

Develop and maintain a quality control program.

100 % to standard; no deviation

Written Justification received within 10 days of contract award. Justification to be given to Contracting Officer.

(End of PRS/QASP)

See attached document: Clauses and Provisions - Updated.

See attached document: FY20 Courier Contract - Morning Afternoon Pickup Times 21 April 20.

See attached document: S05 - 36C24720Q0428 Questions and Answers.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

0001

04-14-2020

None

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

To all Offerors/Bidders

36C24720Q0428

04-14-2020

X

X

X

1

Updated Evaluation - Commercial Items Provision

Deleted duplicate Certs & Reps statement

Added additional verbiage to FAR 52.217-8

All question submission changed from 4/27/2020 to 04/20/2020, same time

All highlighted items below are changes

James Boles

Contracting Officer

All questions regarding this RFQ must be in writing and may be sent by e mail to Chaz.Bowling@va.gov. Questions must be received no later than April, 20 2020 at 9:30 AM EST. No further questions will be accepted after that date and time.

CLAUSES/PROVISION

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title

Date

52.212-4

CONTRACT TERMS AND CONDITIONS COMMERCIAL

OCT 2018

ITEMS

52.202-1

DEFINITIONS

NOV 2013

52.203-17

CONTRACT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

APR 2014

52.204-4

PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

OCT 2018

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE

JUL 2016

MAINTENANCE

52.228-5

INSURANCE-WORK ON GOVERNMENT INSTALLATION

JAN 1997

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL

DEC 2013

BUSINESS SUBCONTRACTORS

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

APR 1984

52.237-3

CONTINUITY OF SERVICES

JAN 1991

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, Service-disabled Veteran-owned small business concern or SDVSOB:

(1) Means a small business concern

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

(2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from eligible service-disabled Veteran-owned small business concerns. Only VIP-listed service-disabled Veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled Veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled Veteran-owned small business concern that meets the size standard for the applicable NAICS code.

(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible. Therefore, any reference in 13 CFR part 121 and 125 to a service-disabled Veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB and only such concern(s) qualify as similarly situated. The offeror must also be eligible at the time of award.

(d) Agreement. When awarded a contract (see FAR 2.101, Definitions), including orders under multiple-award contracts, or a subcontract, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR part 121.406 and 125.6, provided that for purposes of the limitations on subcontracting, only VIP-listed SDVOSBs shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An independent contractor shall be considered a subcontractor. An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver is described in 13 CFR 121.406(b)(5) is granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(4) Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. Any work that a VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, cost of materials is excluded and not considered to be subcontracted. For mixed contracts and additional limitations, refer to 13 CFR 125.6.

(e) Joint ventures. A joint venture may be considered an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any reference therein to service-disabled Veteran-owned small business concern or SDVO SBC, is to be construed to mean a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(f) Precedence. For any inconsistencies between the requirements of the SBA program for service-disabled Veteran-owned small business concerns and the VA Veterans First Contract Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program requirements have precedence.

(End of clause)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION)

(a) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor s offices where the Contractor s business records, or other proprietary data are retained and to review such business records regarding the Contractor s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the

Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor.

(End of Clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (OCT 2018)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C.

3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[] (6) 52.204 14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111 117, section 743 of Div. C).

[] (7) 52.204 15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111 117, section 743 of Div. C).

[] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15

U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4. [] (13) [Reserved]

[X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). [] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). [] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)). [] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9. [] (iv) Alternate III (JAN 2017) of 52.219-9. [] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15

U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15

U.S.C. 637(m)).

[] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (26) 52.222 19, Child Labor Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (28)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). [] (ii) Alternate I (FEB 1999) of 52.222-26.

[] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). [] (ii) Alternate I (JULY 2014) of 52.222-35.

[] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C.

793).

[X] (ii) Alternate I (JULY 2014) of 52.222-36.

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C.

8259b).

[] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[X] (46) 52.225-1, Buy American Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American Free Trade Agreements Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19

U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-

283, 110-138, 112-41, 112-42, and 112-43.

[X] (ii) Alternate I (MAY 2014) of 52.225-3. [] (iii) Alternate II (MAY 2014) of 52.225-3. [] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225 5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301

note).

[] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225 26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505,

10 U.S.C. 2307(f)).

[] (55) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

[] (56) 52.232-34, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C.

637(d)(12)).

[] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64. [] (iii) Alternate II (FEB 2006) of 52.247-64.

The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.

206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). [] (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014)

(42 U.S.C. 1792).

Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation.

The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause

52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91).

52.219 8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219 8 in lower tier subcontracts that offer subcontracting opportunities.

52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). (xiii)(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78

and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67).

52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67).

52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989).

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). (xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

52.225 26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

FAR Number

Title

Date

52.204-7

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

JULY 2016

52.217-5

EVALUATION OF OPTIONS

JUL 1990

52.237-1

SITE VISIT

APR 1984

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (MAR 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) Remit to address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is late and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror s initial offer should contain the offeror s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency s evaluation of the significant weak or deficient factors in the debriefed offeror s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall

(1) Include the name, address, fax number, and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester's representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of provision)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue, NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of provision)

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Best Value considering lowest price and meeting the technical specifications outlined in the PWS and past performance (minimum of satisfactory rating on past/current Government contracts performed)

Qualified Personnel/Driver, drivers must have all state certifications and licenses, must maintain valid driver s license. Driving record as to character and physical capabilities for performing as a courier required. Reference 1.3 Qualification of the PWS

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C24720Q0428

Posted Date:

04/13/2020

Original Response Date:

04/27/2020 9:30 AM EST

Product of Service Code:

H935

NAICS Code:

492110

Contracting Office Address

NCO 7

ATTN: Chaz D. Bowling

Department of Veterans Affairs

501 Greene Street

Hatcher Building Suite 2

Augusta, GA 30901

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05 / 03-30-2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110, with a small business size standard of 1500 employees.

The Network Contracting Office 7 is seeking to courier services for the Atlanta VA Medical Center and surround medical clinics.

All questions regarding this RFQ must be in writing and may be sent by e mail to Chaz.Bowling@va.gov. Questions must be received no later than April, 27 2020 at 9:30 AM EST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

All interested companies shall provide quotation(s) for the following:

CLIN(S)

DESCRIPTION

QTY

MEASURE

UNIT $

TOTAL $

0001

Base Year of Courier Services

(1 year of performance outlined in the PWS)

12

MO

1001

Option One of Courier Services (1 year of performance outlined in the PWS)

12

MO

2001

Option Two of Courier Services (1 year of performance outlined in the PWS)

12

MO

3001

Option Three of Courier Services (1 year of performance outlined in the PWS)

12

MO

4001

Option Four of Courier Services (1 year of performance outlined in the PWS)

12

MO

Total Contract Pricing

$

The following is a breakdown of each CLIN qty needed per year. Please use the number of trips below to calculate your total price per month per year above.

CLINIC

AM PICK UP

DELIVERY TO VA

PM PICK UP

DELIVERY TO VA

FREQ

TRIPS PER YR

Atlanta VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

***Atlanta Admin

12:00pm-12:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Austell VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

***Blairsville

12:15pm - 12:45pm

3:15pm - 4:00pm

NLT 7:00PM

M - F

500

Cobb County VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Covington VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Decatur R/D

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Ft. McPherson

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Fulton Eye/C&P

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Gwinnett VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Lawrenceville

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

NE Cobb VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Oakwood VA

11:00am - 11:15am

1:00pm - 1:15pm

3:45pm - 4:00pm

NLT 6:30PM

2xd - M - F

750

Pickens VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Newnan VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Rome

11:15am - 11:45am

2:15pm - 2:45pm

5:30pm - 5:45pm

NLT 8:45PM

2xd - M - F

750

Stockbridge

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

South Cobb VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

South Fulton VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

500

Trinka Davis-Carrolton

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

West Cobb VA

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Women s Wellness

11:00am - 11:30am

1:00pm - 1:30pm

3:00pm - 3:30pm

NLT 6:30PM

2xd - M - F

750

Courier Services for Atlanta VAMC Community Based Outpatient Clinics (CBOCs) and Outreach Clinics Performance Based Work Statement (PWS)

GENERAL

DESCRIPTION OF WORK

The Contractor shall provide courier service five days per week (Monday, Tuesday, Wednesday, Thursday and Friday, excluding Federal holidays with 1 Saturday pick up (for clinics to be determined) between the Atlanta VA Medical Center in Decatur, Georgia and the following twenty-two (22) VA Community Based Outpatient Clinics CBOC s Medical Specialty clinics and administrative sites.

Atlanta VA Admin Service (24th Flr.) - 401 W. Peachtree Street NW. Atlanta, GA 30308

Approximately 8 miles from VAMC Atlanta one way

Atlanta VA Clinic 250 N. Arcadia Ave, Decatur GA 30030

Approximately 3 miles from VAMC Atlanta one way

Cobb VA 1263 Cobb Parkway NW, Marietta GA 30066

Approximately 27 miles from VAMC Atlanta one way

Austell 2041 Mesa Valley Way Austell, GA 30106

Approximately 23 miles from VAMC Atlanta one way

Blairsville 1294 Highway 515 East, Suite 100 Blairsville, GA 30512

Approximately 107 miles from VAMC Atlanta one way

Covington VA Clinic 10155 Eagle Dr, Covington, GA 30014

Approximately 45 miles from VAMC Atlanta one way

Decatur Research and Development-3101 Clairmont Rd NE Atlanta, GA 30029

Approximately 3 miles from VAMC Atlanta one way

Ft. McPherson 1701 Hardee Ave., Bldg. 125, Atlanta GA 30310

Approximately 15 miles from VAMC Atlanta one way

Fulton County VA Eye/C&P Clinic- 2309 Parklake Drive, Atlanta, GA 30345

Approximately 7 Miles from VAMC Atlanta one way

Gwinnett 1970 Riverside Parkway, Lawrenceville GA 30043

Approximately 23 miles from VAMC Atlanta one way

Lawrenceville - 455 Philip Blvd., Bldg. 200, Lawrenceville, GA 30046

Approximately 26 miles from VAMC Atlanta one way

NE Cobb County VA Clinic: 2217 Roswell Rd. Marietta, GA 30062

Approximately 23 miles for VAMC Atlanta one way

Oakwood 4175 Tanner Creek Drive, Flowery Branch, GA 30542

Approximately 37 miles from VAMC Atlanta one way

Pickens County VA Clinic 934 E. Church Street, Jasper, GA 30143

Approximately 65 miles from VAMC Atlanta one way

Newnan 39 A. Oak Hill Court Newnan GA 30265

Approximately 47 miles from VAMC Atlanta one way

Rome 30 Chateau Drive Rome, GA 30161

Approximately 71 miles from VAMC Atlanta one way

South Cobb County VA Clinic- 2400 Herodian Way, Smyrna, GA 30080

Approximately 19 Miles from VAMC Atlanta one way

South Fulton County VA Clinic-1800 Phoenix Blvd. 100 Bldg. College Park, GA 30049

Approximately 21 miles from VAMC Atlanta one way

Stockbridge 175 Medical Boulevard Stockbridge GA 30281

Approximately 27 miles from VAMC Atlanta one way

Trinka Davis Veteran Village 180 Martin Drive, Carrollton, GA 30117

Approximately 50 miles from VAMC Atlanta one way

Women s Wellness 1701 Hardee Ave., Bldg. 125, Atlanta GA 30310

Approximately 15 miles from VAMC Atlanta one way

West Cobb County VA Clinic 333 Midway Rd. Marietta GA 30064

Approximately 38 miles from VAMC Atlanta one way

CBOCs: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the VA CBOCs to the Atlanta VA Medical Center in Decatur, GA. Emergency trips and Weekend services are to be determined as operational needs arise. (NOTE: The location list is subject to change with additions and deletions.) All pick-ups and deliveries will be allotted a +/- 15min grace period. The first pick-up of the day at the CBOCs is no later than 11:00 AM -11:30 AM. Monday through Friday. The items picked up at 11:00 AM - 11:30 AM shall be delivered to the Atlanta VAMC between 1:15 PM 1:45 PM. The second pick-up of the day at the CBOCs will be at 3:30 PM - 4:00 PM daily (with the following exceptions: Blairsville, Atlanta VA Clinic, Rome, Ft. McPherson and Trinka Davis Veteran Village). The items picked up at 3:30 PM - 4:00 PM in the CBOC shall be delivered to the Atlanta V.A. Medical Center no later than 7:00 PM. Exceptions to these delivery times are outlined in 1.1.3 through 1.1.7.

Trinka Davis Veteran Village: Additional deliveries outside of normal business hours are required at the Trinka Davis Veteran Village on a case by case basis. Courier services must have representatives available to meet the clinic s needs 24 hrs/day, 7 days/week. Upon pick up of package from clinic, Vendor will have (2) two-hours to deliver to medical center.

The Trinka Davis Veteran Village is approximately 50 miles one way from the Atlanta VAMC.

Rome Outreach Clinic: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the Rome Outreach Clinic to the Atlanta VA Medical Center in Decatur, GA. The first pick-up of the day at the Rome Clinic is 11:15-12:00 noon Monday-Friday. The second pick-up of the day at the Rome Clinic will be at 5:30-5:45 PM Monday-Friday. Return trips from the Rome Outreach Clinic to the Atlanta VA Medical Center shall be completed within 3 hours.

The Rome Outreach Clinic is approximately 72 miles one way from the Atlanta VAMC.

Blairsville CBOC: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items. The first pick-up of the day at the V.A. Medical Center is 12:15-12:45 PM Monday through Friday. The items picked up at 12:15-12:45 PM shall be delivered to the Blairsville CBOC between 3:15 4:00 PM. The second pick-up of the day at the Blairsville CBOC will be at 3:15 4:00 PM daily. The items picked up at 3:15 4:00 PM in the CBOC shall be delivered to the Atlanta V.A. Medical Center no later than 7:00 PM.

The Blairsville CBOC is approximately 107 miles one way from the Atlanta VAMC.

Atlanta VA Clinic: The Courier Service shall transport mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items on a twice daily basis from the Atlanta VA Clinic to the Atlanta VA Medical Center in Decatur, GA. The first pick-up of the day at the Atlanta Clinic is 11:15-12:00 noon Monday through Friday. The second pick-up of the day at the Atlanta VA Clinic will be at 5:30-5:45 PM Monday through Friday. Return trips from the Atlanta VA Clinic to the Atlanta VA Medical Center shall be completed within 1 hour.

The Atlanta VA Clinic is approximately 3 miles one way from the Atlanta VAMC.

Ft. McPherson: Additional deliveries outside of normal business hours are required at the Ft. McPherson CBOC on Saturdays. Courier services must have representatives available to meet the clinic s needs. Upon pick up of package from clinic, Vendor will have (2) two-hours to deliver to medical center. Additional clinics may be added in the future for Saturday puck ups.

The Ft. McPherson CBOC is approximately 15 miles one way from the Atlanta VAMC

Courier will be responsible for retrieving items from VA Primary Care Service Line to deliver to the outpatient clinics upon leaving the medical center after their first delivery. Items are to be delivered to the outpatient clinics upon arrival for second courier pick up.

The Courier will not have a need to use any VA Information System to log into

the network at any time.

The contractor shall deliver items to the appropriate Atlanta V.A. Medical Center departments. All items will be placed in containers that will be sealed by VA employees prior to pick-up. Prescriptions/medicine shall picked-up in sealed envelopes (sealed by VA employees prior to pick-up) and delivered to the first-floor pharmacy window. The Courier shall sign the Lab Tracking Form at the time of pick-up at the Clinics. Laboratory specimens and Lab Tracking Form shall be placed in a locked/sealed transport bag prior to courier pick-up. The transport bag will be delivered to the laboratory receiving area on the second floor of Ambulatory Care, Building B. The laboratory receiving area will maintain the key for the locked/sealed transport bag. Courier is responsible for obtaining signature of lab personnel receiving specimens and ensuring that each bag number corresponds to the bag number on the Lab Tracking Form. The Courier will return the completed Lab Tracking form to the Primary Care administrative section located in Room 6C138A at the Medical Center. X-ray films shall be delivered to a designated area in the Radiology Service as needed. The Courier shall note the time of the delivery to Radiology Service in the CBOC logbook. Mail and other assorted packages shall be delivered in a locked/sealed transport bag to the designated mailboxes on the sixth floor of the Atlanta VA Medical Center located on 1670 Clairmont Road. Decatur, GA 30033. The contractor is prohibited from having a key for the bag. The contractor is prohibited from transported unlocked/unsealed transport bags. All keys will be maintained by VA staff.

Mail and packages for the Blairsville CBOC shall be picked up (from designated area on the sixth floor) at the Atlanta V.A. Medical Center between 12:15 - 12:45 PM daily and delivered to the CBOCs no later than 3:15 - 3:45 PM daily. Delivery to the Atlanta VA Medical Center of mail, specimens and x-rays is expected to be accomplished at the daily courier run. No item shall be held overnight. If the courier should find a specimen or any other VA property after making a delivery, those items must be returned to the Atlanta VA Medical Center the same day. The Blairsville CBOC will call the Courier Service by 10:30 AM to stop the courier run if necessary. The Atlanta VA Medical Center reserves the right to adjust the pickup hours as needed. The COR will notify the contractor within 2 days if there is a change in the pickup or delivery schedule.

Mail and packages for the remaining CBOCs shall be picked up (from designated area on the sixth floor) at the Atlanta V.A. Medical Center between 1:15 1:45 PM daily and delivered to the CBOCs no later than 3:45 - 4:15 daily. Delivery to the Atlanta VA Medical Center of mail, specimens and x-rays is expected to be accomplished at the daily courier run. No item shall be held overnight. If the courier should find a specimen or any other VA property after making a delivery, those items must be returned to the Atlanta VA Medical Center the same day. Each CBOC will call the Courier Service by 9:00 AM to stop the afternoon courier run if necessary. The Atlanta VA Medical Center reserves the right to adjust the pickup hours as needed. The COR will notify the contractor within 2 days if there is a change in the pickup or delivery schedule.

Transport Bags: All transport bags will be locked/sealed by VA staff prior to the contractor accepting the transport bag. The contractor is prohibited from having a key (or any other measure to break the seal) at any time. The VA staffs will the key for the locked/sealed transport bags. Transport bags will be provided by the VA.

Emergency Courier Service: The contractor shall provide emergency pick-up and delivery of special laboratory specimens, mail, x-ray films and other assorted packages should the need arise (Monday, Tuesday, Wednesday, Thursday and Friday between the hours of 8:00 AM to 6:00 PM). Approximately two (2) hours notice will be given for the special service. Emergency runs will require same day turn around service. The COR or designee will approve the arrangements for the emergency pick-up and delivery. The contractor will be reimbursed for emergency runs based on the price in this contract. Contractor shall transport samples in such a manner as to ensure the integrity of the specimens. OSHA approved laboratory containers/coolers with refrigerant packs will be provided by the Contractor. All containers/coolers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis to the COR. The contractor's employees/couriers transporting test specimen must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training to the Contracting Officer.

Saturday Courier Service: The Contractor shall provide one Saturday pick-up from CBOC and delivery to Atlanta VA Medical Center of mail, laboratory specimens, X-Ray films, medicine/prescriptions, assorted packages and other items when scheduled two days in advance NLT 3:00 PM or as otherwise established by the contract.

PERFORMANCE MEASUREMENT

Outcome: The contractor will provide qualified personnel who will fulfill the requirement to provide courier services at a standard enabling the Atlanta VAMC to provide such services at a high level of quality.

How Measured: The Contractor must maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of specimens and/or items and signatures. A Lab Specimen transport bag tracking sheet will be signed by the courier and submitted to VA Lab located on the second floor of building B at Atlanta VAMC located on 1670 Clairmont Road, Atlanta, GA 30033. Transport bag tracking sheet will be time stamped upon arrival. Courier is required to return signed sheet to Primary Care Service Line located on the sixth floor of building C at Atlanta VAMC located on 1670 Clairmont Road, Atlanta, GA 30033. Lab specimen transport bag tracking sheet will include the following:

Name of Clinic

Date

Bag #

Signature of Courier picking up bag

Time bag picked up by Courier

VA lab representative who received transport bag

Section for lab time stamp

Period of Performance: This contract is effective for one (1) year from date of award plus four (4) one (1) year renewal periods that may be exercised by the VA. The contract is subject to the availability of VA funds. The contractor shall perform no services after the end of the base year period of performance until the contracting officer authorizes such services in writing.

Base Year

06/27/2020 06/26/2021

Option One (1)

06/27/2021 06/26/2022

Option Two (2)

06/27/2022 06/26/2023

Option Three (3)

06/27/2023 06/26/2024

Option Four (4)

06/27/2024 06/26/2025

Quality of Service: Contractor will provide a high level of quality service to both patients and staff. Communications with staff should be open and immediate, to resolve professional issues. Patient satisfaction is paramount procedural issues should be immediately resolved with the designated Contracting Officer s Representative (COR).

Quality Control: The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Record of Pick-up and delivery: The Contractor must maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of specimens and/or items and signatures.

QUALIFICATIONS

Contractor couriers/drivers:

All contractor employees must maintain a valid driver's license for the type of vehicle operated as required by the States operating therein. Contractor personnel shall wear visible identification at all times while on the premises of any Federal property. It is the responsibility of the Contractor to park in the appropriate designated parking areas. A record of each driver as to character and physical capabilities for performing as a courier must be maintained and made available to the Department of Veterans Affairs Medical Center upon request for inspection.

The contractor personnel performing services to the Government shall at all times conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by having the company name, and employee name affixed to the clothing or uniform. The Contractor shall be responsible for furnishing all vehicles, personnel, equipment and supplies, vehicle fuel, uniforms, name tags and/or badges for performance of services under this contract. Employee identifications shall be worn in clear view above the waist. All contractor employees responsible for transporting specimens must have been trained and certified in accordance with OSHA (Occupational Safety and Health Organization) requirements.

The Government reserves the right to restrict any contractor employee from performing services under this contract who do not meet the required qualifications, or who violate Federal regulations or are identified as a potential threat to the security, safety, health and/or operational mission of VA and its veteran population. The restriction of such contractor personnel shall not relieve the contractor from performing all the required services in accordance with all terms, conditions, and schedules contained herein.

Contractor Vehicles: The vehicles used in the performance of this contract must be licensed and meet the minimum requirements by the States and cities operated therein.

CONTRACTOR FURNISHED PROPERTY AND PERSONNEL SERVICES

The contractor shall provide the following for all personnel furnishing services under this contract:

Workers compensation

Professional liability insurance

Health examinations

Income tax withholding

Social security payment

The parties agree that the contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose and will be considered employees of the contractor. The responsibility for any leave, including any sick leave, professional development or vacation time, is the responsibility of the contractor. The government may evaluate the quality of professional and administrative services provided but retains no control over the professional aspects of services rendered.

MONITORING

Upon contract award, the Contracting Officer will appoint a Contracting Officer's Representative (COR) to assist with the contract monitoring requirement. The COR, VA Medical Center, Atlanta, GA shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

The COR will be responsible for verifying contract compliance. Any incidents of contractor non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

Documentation of services performed shall be reviewed prior to certifying payment. The COR will perform periodic spot checks and document with the using service to ensure reports monitoring. VAMC will pay only for services actually performed and in strict accordance with the schedule of prices/cost. Contract monitoring and record keeping procedures shall be sufficient to ensure proper payment and allow audit verification that services were provided.

CONTRACTOR FURNISHED PROPERTY

Contractor Furnished Items and Services: The contractor shall furnish all necessary items and services required to perform this contract in accordance with the terms of this PWS and the contract except for those items or services specifically stated to be Government furnished.

PAYMENT

Each month, an itemized invoice which includes both the contract and purchase order number shall be submitted electronically mailed to the COR or Administrator of Primary Care, Atlanta V.A. Medical Center for the payment. The invoice for monthly services is to be received no later than close of business on the fifth of the month following the service. Payment to the contractor shall be within 30 days in arrears.

The Atlanta VAMC will only pay for services actually performed and in strict accordance with the Schedule of prices/cost in the contract.

DEFINITIONS

Trip = One Way: The runs should be priced separately (per each trip). One run is considered to be (one way) from the Atlanta V. A. Medical Center to the CBOC/Outreach Clinic and vice versa.

Parking: Parking at the CBOCs is available near the front door of each clinic. Parking at the Atlanta V.A. Medical Center is available in Emergency Parking at the Emergency Room Entrance to the medical center. Parking is free of charge at both locations.

Specimen Transport: Laboratory specimens are to be transported in OSHA approved biohazard coolers with refrigerant packs (provided by the Atlanta VA Medical Center) to maintain appropriate temperature for laboratory specimens.

Mail Transport: Mail is transported in locked security pouches provided by the Atlanta V.A. Medical Center.

X-Ray Film Transport: X-ray films are transported in locked canvas pouches provided by the VA as needed.

National holidays:

The ten (10) holidays observed by the Federal Government are:

New Year s Day January 1

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Any other date specifically declared by the president of the United States to be a national holiday.

DATA SECURITY INFORMATION GATHERED OR CREATED IN PERFORMANCE OF SERVICES

Information, including but not limited to veteran individually-identifiable information and personal healthcare information (PHI), gathered or created by the contractor in the performance of this contract is the exclusive property of VA and must be received, gathered, stored, backed up, maintained, used, disclosed and disposed of in accordance with the terms of this contract and applicable federal and VA information confidentiality and security laws, regulations and policies, including VA Directive and Handbook number 6500.

The contractor shall immediately (on the date of discovery of the incident) report any incident of theft, loss or compromise of VA sensitive information to the Contracting Officer, the Contracting Officer s Technical Representative, and any other VA Official designated by the Contracting Officer. This report shall be in writing and contain the fullest explanation possible and all the details of the incident available to the contractor. VA must receive notice from the contractor on the date contractor discovers incident.

HIPPA Compliance: The contractor must adhere to the provisions of Public Law 104-191, Health insurance Portability and Accountability Act (HIPPA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).

Upon award, Contractor is required to enter into and sign a Business Associate Agreement.

(End of PWS)

Performance Requirements Summary or Quality Assurance Surveillance Plan

(PRS/QASP)

REQUIREMENT

TASKS AND

CRITICAL

SUBTASKS

CRITICAL SUBTASKS

QUALITY

STANDARDS

ACCEPTABLE

QUALITY

LEVEL

MEANS OF

MEASUREMENT

INCENTIVES/

DISINCENTIVES

Round Trip Courier Service from CBOC and Outreach Clinic to VAMC within contract

CBOCs with exception 3 locations listed below:

Provide Courier Service 5 days a week (M F)

First Pick Up Time:

11 11:30am from CBOC

Deliver to VAMC: 1:15 1:45PM

Second Pick Up Time: 3:30 4:00PM

Deliver to VAMC: NLT 6:30PM

Saturday (Special request) Pick Up Time 2:00 PM

95 % to standard

For deliveries:

inspection of lab tracking sheet and CBOC site surveys each month by

COR.

For all tasks:

One rework allowed, at

no cost to the government, if standard is not met.

Additional reworks at contractor expense, plus payment of actual costs incurred by the government for the additional reworks.

Favorable past performance report, at the end of the contract

Blairsville

Provide Courier Service 5 days a week (M F)

First Pick Up Time:

12:15 12:45PM from VAMC

Deliver to CBOC: 3:30 4:00PM

Second Pick Up Time: 3:30 4:00PM from CBOC

Deliver to VAMC: NLT 7:00PM

95 % to standard

Decatur Clinic

Provide Courier Service 5 days a week (M - F)

First Pick Up Time:

11:15 12:00 NOON from Clinic

Second Pick Up Time: 5:30 6:00PM from Clinic

Return trips are to be completed within 1 hour.

95 % to standard

Rome Clinic

Provide Courier Service 5 days a week (M - F)

First Pick Up Time:

11:15 12:00 NOON from Clinic

Second Pick Up Time: 5:30 5:45PM from Clinic

Return trips are to be completed within 3 hours

95 % to standard

Qualified Personnel/Driver

Must maintain valid driver s license.

Driving record as to character and physical capabilities for performing as a courier required

100 % to standard; no deviation

Written Justification received within 10 days of contract award. Justification to be given to Contracting Officer.

Quality Control Program

Develop and maintain a quality control program.

100 % to standard; no deviation

Written Justification received within 10 days of contract award. Justification to be given to Contracting Officer.

(End of PRS/QASP)

QUOTE FORMAT AND EVALUATION CRITERIA:

Offers shall provide only one quote. The quote should be emailed to chaz.bowling@va.gov NLT 04/27/2020, 9:30 AM EST. Non-Compliance with this requirement will result in disqualification of the quote.

Award shall be made to the SDVOSB who offers the BEST VALUE to the Government, considering price, past performance, and meeting the specifications outlined in the PWS. All SDVOSB s/ VOSB s must be VIP verified by the close of solicitation if applicable.

All vendors must be registered and complete all entries in the System for Award Management (SAM) by the close of this solicitation in order to be considered for an award. Potential vendors may register and the following website: https://www.sam.gov/portal/public/SAM

The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.

Offeror shall list exception(s) and rationale for the exception(s).

Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.