R430--VA Palo Alto Security Coverage
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26126Q0761
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561612 Security Guards and Patrol Services
- Place of performance
- VA Palo Alto Health Care System 3801 MIranda Ave
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office (NCO 21) is seeking contractor capability information to provide security guard services across the VA Palo Alto Health Care System, with responses due by July 1, 2026, at 10:00 AM PST. This is a Sources Sought Notice only; no solicitation is currently available.
Performance locations span the San Francisco Bay Area, with the primary site at VA Palo Alto Health Care System (3801 Miranda Avenue, Palo Alto, California) and satellite clinics in Menlo Park, Marina, Fremont, San Jose, and Capitola. The contract period runs September 1, 2026, through August 31, 2030, on a firm fixed-price basis.
Security staffing requirements total approximately 13 full-time equivalent guards. The main Palo Alto campus requires four guards providing 24/7 emergency room coverage, Monday–Friday traffic control from 6:00 AM to 2:30 PM, and roving patrols at Defender's Lodge and Fisher Houses from 11:00 PM to 7:30 AM seven days weekly. Additional guards staff five satellite clinics with varying schedules. Guards must meet California state certification requirements and complete physical examinations, psychological assessments, and background checks prior to assignment. The contractor furnishes uniforms, equipment, cellular phones with Nextel Direct-Connect, and computer connectivity.
The procurement is NAICS 561612 (Security Guards and Patrol Services) with a $29.0 million small business size standard. Price estimates are requested for 12 line items totaling approximately 40,128 contract hours across regular operations, special events, emergency services, and holiday coverage. No set-aside is anticipated. Responses must include socioeconomic status, SAM registration, capability statement, relevant project experience, and a completed price estimate template, submitted to Cynthia.diezel@va.gov.
Notice text
Sources Sought Notice
Sources Sought Notice
Page 7 of 21
Sources Sought Notice
*= Required Field
Sources Sought Notice
Page 1 of 21
DESCRIPTION
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 561612, Security Guards and Patrol Services, and the small business size standard is $29.0M.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide security guard services for the VA Palo Alto Health Care System (VAPAHCS). A draft copy of the Statement of Work (SOW) is attached.
Brief Description of Services
See attached Draft SOW.
Capability Statement
All interested contractors must respond by email to Cynthia.diezel@va.gov before 10:00 A.M. PST on July 1, 2026.
Please answer the following questions when responding:
What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
Provide Company s legal name along with Unique Entity ID (SAM) number.
Primary point of contact, including phone number and e-mail address.
Capabilities Statement.
Describe experience in providing : Contractor shall security services for the Palo Alto Campus of the VA Palo Alto Health Care System (VAPAHCS).
List other Projects (Government and Commercial) that are similar in scope and size.
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
GSA Contract Number, if applicable.
Fill out the price estimate (5 Option Years) attached.
*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.
RFQ 36C26126Q0761 number has been assigned and should be referenced on all correspondence regarding this announcement.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Line Item
PRODUCT/SERVICE NAME
QTY
UNIT OF ISSUE
UNIT PRICE
TOTAL PRICE
0001
Security Service for VA Palo Alto Main Campus, ER Department, Defender's House/Fisher House (4 x Guards)
14296
HR
Â
Â
0002
Security Service for VA Palo Alto Main Campus, ER Department, Defender's House/Fisher House (Special Events, Emergency Services, Call Backs, Selected Weekends
2020
HR
Â
Â
0003
Security Service for VA Palo Alto Main Campus, ER Department, Defender's House/Fisher House (D-CLIN Security Escort Hours)
240
HR
0004
Menlo Park BAART (Regular Hours)
2824
HR
0005
Menlo Park BAART(Holiday Hours)
52
0006
Capitola OPC (Regular Hours)
1500
HR
0007
MGGourley / Marina OPC (Regular Hours)
9000
HR
0008
MGGourley / Marina OPC (OT and Callback Hours)
150
HR
0009
Fremont OPC (Regular Hours)
3000
HR
0010
San Jose OPC (Regular Hours)
6000
HR
0011
San Jose OPC (Holiday Hours)
96
HR
0012
San Jose OPC (OT and Callback Hours)
100
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/
SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov)
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Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0761.docx | DOCX document |
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