R425--FY24 SERVICE (1X) - Syracuse VA LOTO Program - 528A7
Closed Solicitation Posted
- Solicitation number
- 36C24224Q0406
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541330 Engineering Services
- Place of performance
- Syracuse VA Medical Center and Rome VA Clinic Syracuse/Rome, New York 13210, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs is seeking a firm fixed-price service contract for the Energy Control Procedures (ECP)/Lockout Tagout (LOTO) program at the Syracuse VA Medical Center and Rome VA Clinic. The contractor shall provide all materials and labor identified in the Statement of Work within 180 days of the award date. Proposals will be evaluated based on technical capability, past performance, and price, with the award going to the quotation that provides the best value to the government. Quotes are due by 12:00pm EST on April 12, 2024, and a mandatory site visit is required on April 3, 2024.
This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) under NAICS code 541330 with a $25.5 million size standard. The place of performance is the Syracuse VA Medical Center and Rome VA Clinic. The Service Contract Act applies, and the relevant wage determinations are included. The government has not provided any details on potential incumbent contractors or award value ranges.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to extend the closing date and answer Contractor questions pertaining to Combined Synopsis/Solicitation 36C24224Q0406. Quote submissions shall now be submitted on or before Tuesday, April 16th, 2024, 12:00pm EST.
Please see Contractor questions below and Government answers in red.
Are any of the LOTO points in confined spaces?
LOTO points in confined spaces are limited and are the responsibility of the VA employees
Will the SDS be provided for any material we may be exposed to?
The chosen contractor will should not encounter any material requiring SDS. All material requiring SDS are contained and/or stored in locked cabinets.
Is the VA going to purchase the Brady Link system and give the successful bidder access, or multiple access?
Yes, the VA will purchase the Brady Link360 license agreement.
What is the turnaround time for the VA to review the procedures entered into Brady Link?
The amount of time to review the procedures in Brady link will depend on the number of procedures entered for review. While the contractor and the Syracuse VA team share the database. Entries can be reviewed upon formulation daily.
Will the VA provide their Life Safety Plan(s) for Room identification?
Yes, (see attachments)
Is it necessary to save files in pdf format allowing the COR to download and save, as the Brady Link software can allow "Instantly preview, print or download visual procedures in PDF format"?
I can t answer this question until I talk to the representative tomorrow. I have a call with the Brady Link360 rep. at 10:00am.
What is defined as an Energy Control Procedure (ECP)? Â Is it the procedure for each LOTO point or for each piece of equipment (Which may have multiple LOTO points)?
The Energy Control Procedure is the term to describe locking out the multiple energized points on a specific piece of mechanized equipment.
Will selected contractor receive a copy of any MSD info relative to Gas or chemicals in proximity to work areas?
The chosen contractor will should not encounter any material requiring SDS. All material requiring SDS are contained and/or stored in locked cabinets.
Will work at heights require a permit issued by the facility?
No, a separate permit is not required. The contractor should have a program for ladder safety and fall prevention in place and that meets current OSHA standards.
When will access to the Brady Link360 be given?
The Syracuse VAMC is in the process of procuring the Brady Link360. This process can take up to 60 days.
Can you send out diagrams of each work area to identify locations of targeted equipment.
Drawings of equipment and mechanical spaces can be viewed by the chosen contractor while onsite.
Is the bid to include only the 450 ECP's?
Yes, the bid is for up to 450 Energy Control Procedures. As approved by Syracuse VAMC COR.
Is the bid for the 7-day (5 Syracuse / 2 Rome) time frame for site visit and procedure / software development exclusive of laminating, procedure book, and initial training?
Yes, the initial estimated time of 5 days Syracuse and 2 days Rome was estimated as time needed to log the mechanized equipment and did not include training and development of procedures.
Would an Alternate price be accepted for a different time frame for site visit and software / procedure development, in lieu of the current 7 days?
The time on site may be extended by written request accompanied with proposed timeline. (I don t know what they mean by an alternate price.)
Does the government require that Brady software be used for this effort, or can other software be utilized to generate the procedures, such as Microsoft Word or Excel?
Brady software must be used and will be furnished by the Syracuse VAMC via authorized log-in.
Does the government require the completed procedures to be printed and posted at each piece of equipment? Or is the printed binder the only hard copy deliverable requirement for the procedures?
The procedures do not need to be printed once developed and approved in the Brady Software. The Syracuse VAMC will print its own hard copies for posting at the mechanized equipment.
During the site visit there was discussion regarding sending via email (or being posted on SAM under the current solicitation) a copy of a current LOTO procedure that was presently being used by your facility along with any other relevant information. Is that still going to happen?
Please see attached example.
All other terms and conditions remain the same.
Update #1 ·
Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 03/15/2023
Revision: 01
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.
This solicitation is open-market, set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) vendors.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 with a small business size standard of $25.5 Million.
The FSC/PSC is R425.
The Department of Veterans Affairs is seeking a firm fixed-price service contract for the Energy Control Procedures (ECP)/Lockout Tagout (LOTO) procedures at the Syracuse VA Medical Center and Rome VA Clinic within 180 days of award date.
All interested companies shall provide quotation via the attached 36C24224Q0406 Pricing Worksheet excel spreadsheet, updating only the unit-price column (column J). See additional documentation required with quote at section 14 of this document.
Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.
Awardee shall coordinate with the Contracting Officer Representative (COR) prior to performance. Place of Performance:
Syracuse VA Medical Center
800 Irving Avenue
Syracuse, NY 13210
Rome VA Clinic
(Donald J. Mitchell VA Clinic)
125 Brookley Road
Rome, NY 13441
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
52.204-29 Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023)
52.237-1 Site Visit (APR 1984)
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.212-2, Evaluation Commercial Items . Addendum to 52.212-2:
Basis for Award: The Government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Responses to this RFQ shall contain sufficient information to conduct a comparative evaluation of the following factors:
Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation/SOW and based on the information requested in the instructions to quoters section of the solicitation. (See section 14-17 for additional documentation required).
Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance. Contractor shall provide three (3) relevant references that may be contacted by the Contract Officer.
Price: The Government will evaluate the price by adding the total of all line-item prices (see attached pricing spreadsheet). The total evaluated price will be that sum.
Site Visit: Contractors shall attend a site-visit on Wednesday, April 3rd, 2024, at 10:00am EST to view the requirement at the Syracuse VAMC and Rome VA Clinic (Donald J. Mitchell VA Clinic) at 1:00pm (the same day). Contractors shall email the Contract Specialist (Nathan.Northrup@VA.gov) no later than Tuesday, April 2nd, 2024, at 12:00pm EST with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site visit shall be excluded from competition.
Limitations on Subcontracting: Quoter shall sign/certify the attached limitations on subcontracting document in accordance with VAAR Clause 852.219-73 and 852.219-75.
Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)
852.201-70 Contracting Officer s Representative (DEC 2022)
852.203-70 Commercial Advertising (MAY 2018)
852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)
852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023)
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.242-71 Administrative Contracting Officer (OCT 2020)
52.252-2 Clauses Incorporated by Reference (FEB 1998)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:
52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)
52.219-28 Post Award Small Business Program Re-representation (SEP 2023)
52.222-3 Convict Labor (JUN 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (SEP 2016)
52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)
52.222-50 Combating Trafficking in Persons (NOV 2021)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)
52.222-41 Service Contract Labor Standards (AUG 2018)
52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
https://www.dol.gov/whd/govcontracts/sca.htm#guide
52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)
The Service Contract Act (SCA) of 1965 does apply to this procurement. (See attached Wage Determinations).
Responses should contain your best terms and conditions. All quoters shall submit the following:
Completed 36C24224Q0406 Pricing Worksheet
Worksheet 1. Line-Item Contract Format : Input unit prices in column J.
Alternate line-item structure/pricing may be submitted with quotes for consideration.
Capability statement demonstrating technical capability to meet all the requirements in the SOW.
Performance Plan: State the development/implementation strategy for the Brady Link360 LOTO program at both the Syracuse VAMC and Rome VA Clinic. Alternative strategies, line-item configurations, or systems may be submitted with quotes for consideration.
Performance Schedule: Provide a detailed task-specific schedule including projected start and end dates of the work.
Past Performance: Provide subject matter experience summary and three (3) prior procurements of equivalent nature and references the CO may contact.
Signed/certified Limitations on Subcontracting document.
Contractors shall be registered and verified in the SBA VetCert database (https://veterans.certify.sba.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.
To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. , OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 12:00pm EST, Friday, April 12th, 2024. The Government shall only accept electronic submissions via email, please send all quotations to the Contract Specialist at Nathan.Northrup@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist at Nathan.Northrup@VA.gov.
Attachments:
Final SOW
36C24224Q0406 Pricing Worksheet
ECP Current List
852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction
SCA WD 2015-4163 Rev 24 Onondaga County
SCA WD 2015-4165 Rev 24 Oneida County
Files
| File | Type | Posted |
|---|---|---|
| LOTO procedures example.pdf | ||
| 36C24224Q0406 0001.pdf | ||
| LS-2022.pdf | ||
| 1Rome.pdf | ||
| 36C24224Q0406 Pricing Worksheet.xlsx | XLSX spreadsheet | |
| Final SOW.docx | DOCX document | |
| 36C24224Q0406.pdf | ||
| 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.docx | DOCX document | |
| SCA WD 2015-4163 Rev 24 - Onondaga County.pdf | ||
| ECP Current List.xlsx | XLSX spreadsheet | |
| SCA WD 2015-4165 Rev 24 - Oneida County.pdf |
Show all 11
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| C1DA--NRM A/E- 528A7-27-112 Fire Alarm Panel Upgrade | Veterans Integrated Service Network 2 | No set-aside | |
| Z2DA--561-26-104 Repair Operating Room (OR) & Bathroom Leaks | Veterans Integrated Service Network 2 | No set-aside | |
| J059--Combined Heat & Power SMA, 5 year, SYR (VA-27-00010743) 36C24222P0088 exp 10/31/2026 | Veterans Integrated Service Network 2 | No set-aside | |
| Y1DA--NRM-CONST 528-CSI-102 Urology Equipment Site Prep | FY27 NRM | Veterans Integrated Service Network 2 | Service-Disabled Veteran-Owned Small Business | |
| H945--Boiler Controls Inspection and Testing | Veterans Integrated Service Network 10 | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity