36C24224Q0406.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* FY24 SERVICE (1X) - Syracuse VA LOTO Program - 528A7

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24224Q0406

RESPONSE DATE/TIME/ZONE 04-12-2024 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R425

NAICS CODE* 541330

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

ADDRESS Syracuse VA Medical Center and Rome VA Clinic

800 Irving Ave/125 Brookley Rd Syracuse/Rome NY

POSTAL CODE 13210

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart

12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and

Commercial Services,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

3. This solicitation is open-market, set-aside for Service-Disabled Veteran Owned Small

Business (SDVOSB) vendors.

4. The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 with a small business size standard of $25.5 Million.

5. The FSC/PSC is R425.

6. The Department of Veterans Affairs is seeking a firm fixed-price service contract for the

Energy Control Procedures (ECP)/Lockout Tagout (LOTO) procedures at the Syracuse

VA Medical Center and Rome VA Clinic within 180 days of award date.

7. All interested companies shall provide quotation via the attached “36C24224Q0406 Pricing

Worksheet” excel spreadsheet, updating only the unit-price column (column J). See additional documentation required with quote at section 14 of this document.

8. Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

9. Awardee shall coordinate with the Contracting Officer Representative (COR) prior to performance. Place of Performance:

A. Syracuse VA Medical Center

800 Irving Avenue

Syracuse, NY 13210

B. Rome VA Clinic

(Donald J. Mitchell VA Clinic)

125 Brookley Road

Rome, NY 13441

10. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

https://www.acquisition.gov/browse/index/far

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023 Revision: 01

11. The following solicitation provisions apply to this acquisition:

A. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services” applies to this acquisition. The following provisions are included as addenda to

FAR 52.212-1:

i. 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment (NOV 2021)

ii. 52.204-29 Federal Acquisition Supply Chain Security Act Orders –

Representation and Disclosures (DEC 2023)

iii. 52.237-1 Site Visit (APR 1984)

iv. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

a) 52.204-7 System for Award Management (OCT 2018)

b) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

B. FAR 52.212-2, “Evaluation–Commercial Items”. Addendum to 52.212-2:

i. Basis for Award: The Government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. Responses to this RFQ shall contain sufficient information to conduct a comparative evaluation of the following factors:

a) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation/SOW and based on the information requested in the instructions to quoters section of the solicitation. (See section 14-17 for additional documentation required).

b) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance

Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance. Contractor shall provide three (3) relevant references that may be contacted by the Contract Officer.

c) Price: The Government will evaluate the price by adding the total of all line-item prices (see attached pricing spreadsheet). The total evaluated price will be that sum.

d) Site Visit: Contractors shall attend a site-visit on Wednesday, April 3rd, 2024, at

10:00am EST to view the requirement at the Syracuse VAMC and Rome VA

Clinic (Donald J. Mitchell VA Clinic) at 1:00pm (the same day). Contractors shall email the Contract Specialist (Nathan.Northrup@VA.gov) no later than Tuesday, April 2nd, 2024, at 12:00pm EST with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site visit shall be excluded from competition.

http://www.cpars.gov/ mailto:Nathan.Northrup@VA.gov

Effective Date: 03/15/2023 Revision: 01

e) Limitations on Subcontracting: Quoter shall sign/certify the attached limitations on subcontracting document in accordance with VAAR Clause 852.219-73 and

852.219-75.

ii. Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the

Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

C. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management

(SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial

Services.” If paragraph (j) of the provision is applicable, a written submission is required.

12. The following contract clauses apply to this acquisition:

A. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial

Services” applies to this acquisition. The following clauses are included as addenda to

FAR 52.212-4:

i. 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR

1984)

ii. 852.201-70 Contracting Officer’s Representative (DEC 2022)

iii. 852.203-70 Commercial Advertising (MAY 2018)

iv. 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled

Veteran-Owned Small Businesses (JAN 2023)

v. 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of

Compliance for Services and Construction (JAN 2023)

vi. 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

vii. 852.242-71 Administrative Contracting Officer (OCT 2020)

viii. 52.252-2 Clauses Incorporated by Reference (FEB 1998)

a) 52.204-13 System for Award Management Maintenance (OCT 2018)

b) 52.204-18 Commercial and Government Entity Code Maintenance (AUG

2020)

B. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services” applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:

i. 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) https://www.sam.gov/portal

Effective Date: 03/15/2023 Revision: 01

ii. 52.204-10 Reporting Executive Compensation & First-Tier Subcontract

Awards (JUN 2020)

iii. 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

iv. 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

v. 52.219-28 Post Award Small Business Program Re-representation (SEP

2023)

vi. 52.222-3 Convict Labor (JUN 2003)

vii. 52.222-21 Prohibition of Segregated Facilities (APR 2015)

viii. 52.222-26 Equal Opportunity (SEP 2016)

ix. 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

x. 52.222-50 Combating Trafficking in Persons (NOV 2021)

xi. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving (JUN 2020)

xii. 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

xiii. 52.232-33 Payment by Electronic Funds Transfer – System for Award

Management (OCT 2018)

xiv. 52.222-41 Service Contract Labor Standards (AUG 2018)

xv. 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

a) https://www.dol.gov/whd/govcontracts/sca.htm#guide

xvi. 52.222-55 Minimum Wages for Contractor Workers Under Executive Order

14026 (JAN 2022)

xvii. 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

13. The Service Contract Act (SCA) of 1965 does apply to this procurement. (See attached

Wage Determinations).

14. Responses should contain your best terms and conditions. All quoters shall submit the following:

A. Completed “36C24224Q0406 Pricing Worksheet”

i. Worksheet “1. Line-Item Contract Format”: Input unit prices in column J.

ii. Alternate line-item structure/pricing may be submitted with quotes for consideration.

B. Capability statement demonstrating technical capability to meet all the requirements in the SOW.

C. Performance Plan: State the development/implementation strategy for the Brady Link360

LOTO program at both the Syracuse VAMC and Rome VA Clinic. Alternative strategies, line-item configurations, or systems may be submitted with quotes for consideration.

D. Performance Schedule: Provide a detailed task-specific schedule including projected start and end dates of the work.

E. Past Performance: Provide subject matter experience summary and three (3) prior procurements of equivalent nature and references the CO may contact.

F. Signed/certified Limitations on Subcontracting document.

G. Contractors shall be registered and verified in the SBA VetCert database

(https://veterans.certify.sba.gov/) and must meet federal small business size standards https://www.dol.gov/whd/govcontracts/sca.htm#guide https://veterans.certify.sba.gov/

Effective Date: 03/15/2023 Revision: 01 for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

15. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

A. "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”, OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

B. Quoters shall list exception(s) and rationale for the exception(s), if any.

16. Submission of your response shall be received not later than 12:00pm EST, Friday, April

12th, 2024. The Government shall only accept electronic submissions via email, please send all quotations to the Contract Specialist at Nathan.Northrup@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

17. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist at Nathan.Northrup@VA.gov.

18. Attachments:

A. Final SOW

B. 36C24224Q0406 Pricing Worksheet

C. ECP Current List

D. 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for

Services and Construction

E. SCA WD 2015-4163 Rev 24 – Onondaga County

F. SCA WD 2015-4165 Rev 24 – Oneida County