Final SOW.docx

A. This firm fixed-price requirement is for Energy Control Procedures (ECP)/lockout tagout (LOTO) procedures, including installation, incorporation, program integration, training, and testing of a new Brady Link360 application at the Syracuse VA Medical Center located at 800 Irving Avenue, Syracuse, NY 13210, and the Rome VA Clinic (Donald J. Mitchell VA Clinic) located at 125 Brookley Road, Rome, NY 13441 within 180 days of award date. Contractor shall provide all personnel, materials, tools, labor, and travel necessary to complete the work and training identified in this scope.

B.3.2 General A. The contractor, over the course of an estimated five (5) days on-site in Syracuse and two (2) days on-site in Rome, shall provide software and development of the approximately 450 ECPs (400 in Syracuse, 50 in Rome). See current ECP list attached.

B. Photos of the equipment and isolation LOTO points shall be added to the ECP for clear identification. A LOTO procedure book shall be saved, printed, laminated, and delivered to the COR. All files shall also be saved in PDF format for each ECP, allowing the COR to download and save. Contractor shall give COR access to the Brady Link360 account prior to printing to review/verify the accuracy of each procedure. All procedures shall include at minimum:

1. Name of equipment.

2. Location of equipment.

3. Type of hazardous energy.

4. Type of LOTO device required.

5. Specific location of each disconnect.

6. Method of LOTO.

7. Verification prompt to ensure the LOTO was performed correctly.

8. Description of steps to restore equipment to service.

C. Contractor shall correct/re-perform any discrepancies found or integration errors found by COR before final acceptance of work.

D. Contractor shall provide initial training on software, program, system, etc., for up to 15 personnel, delegated by COR, prior to final acceptance of work.

E. Subscription fees for Brady Link360 software shall be arranged externally, not include in this contract.

B.3.3 Schedule A. Contractor shall provide a proposed performance schedule/checklist with their quote proposal. The schedule/checklist shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule/checklist shall be reviewed by the COR. Any requirements for adjusting the schedule (e.g., to minimize disruption to the VA) shall be incorporated by the Contractor. No work shall be performed without 72 hours’ notice to the COR.

1. The following are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility of VA employees on these dates unless notified otherwise by the COR.

a) New Year’s Day

b) Martin Luther King, Jr. Day

c) Washington’s Birthday/Presidents Day

d) Memorial Day

e) Juneteenth

f) Independence Day

g) Labor Day

h) Columbus Day

i) Veterans Day

j) Thanksgiving Day

k) Christmas Day B. The facility is a health care facility providing critical care 24 hours a day, as such, disruptions in operations are not feasible and will need to be coordinated closely with the COR. Electrical work requiring shutdown may not be feasible and work may have to be conducted live. All electrical work requiring an electrical shutdown will be conducted on weekends and/or outside of normal hours. Shutdowns will be minimized to as short of duration as possible. All shutdown requests will require detailed work plans and scheduling prior to approval. Work not requiring an electrical shutdown may take place during normal duty hours: Monday-Friday, 7:00am to 5:00pm. Requests to conduct work on weekends and outside of normal duty hours must be submitted in writing at least five (5) working days in advance of the anticipated work to the COR. If this new schedule is agreed upon, work can begin. The original written request will remain with all test documents along with any written agreements relative to the original requests.

B.3.7 Contractor Qualifications

A. All work shall comply with OSHA Control of Hazardous Energy (Lockout/ Tagout) Standard, 29 Code of Federal Regulations (CFR) 1910.147.

B. Contractor employees shall perform work with a VA staff escort, photo ID will be required to sign-in as a visitor and then a temporary contractor badge will be provided.

C. All Contractor employees working on-site shall always wear their issued Contractor badge above the waist while on the VAMC campus’.

D. All Contractor employees working on-site shall have experience working on Energy Control Procedures.

B.3.9 Safety A. At no time shall the fire alarm, nurse call, or other vital system be out of service. The contractor shall ensure they do not compromise any of these systems or other elements of the life safety system such as removal of a ceiling tile.

B. No tools or equipment shall be left unattended.

C. All work areas must be clean at the close of the day and shall be left in the same condition as before work started.

D. Contractor shall obtain all necessary New York State and Federal licenses and/or permits associated with this procurement. Contractor shall take all precautions necessary to protect persons and property from injury or damage.