36C24224Q0406 0001.pdf

Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT* FY24 SERVICE (1X) - Syracuse VA LOTO Program - 528A7

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24224Q0406

RESPONSE DATE/TIME/ZONE 04-16-2024 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R425

NAICS CODE* 541330

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

ADDRESS Syracuse VA Medical Center and Rome VA Clinic

800 Irving Ave/125 Brookley Rd.

Syracuse/Rome NY

POSTAL CODE 13210

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

The purpose of this amendment is to extend the closing date and answer Contractor questions pertaining to Combined Synopsis/Solicitation 36C24224Q0406. Quote submissions shall now be submitted on or before Tuesday, April 16th, 2024, 12:00pm EST.

Please see Contractor questions below and Government answers in red.

1. Are any of the LOTO points in confined spaces?

LOTO points in confined spaces are limited and are the responsibility of the VA employees

2. Will the SDS be provided for any material we may be exposed to?

The chosen contractor will should not encounter any material requiring SDS. All material requiring SDS are contained and/or stored in locked cabinets.

3. Is the VA going to purchase the Brady Link system and give the successful bidder access, or multiple access?

Yes, the VA will purchase the Brady Link360 license agreement.

4. What is the turnaround time for the VA to review the procedures entered into Brady

Link?

The amount of time to review the procedures in Brady link will depend on the number of procedures entered for review. While the contractor and the Syracuse VA team share the database. Entries can be reviewed upon formulation daily.

5. Will the VA provide their Life Safety Plan(s) for Room identification?

Yes, (see attachments)

6. Is it necessary to save files in pdf format allowing the COR to download and save, as the

Brady Link software can allow "Instantly preview, print or download visual procedures in

PDF format"?

I can’t answer this question until I talk to the representative tomorrow. I have a call with the

Brady Link360 rep. at 10:00am.

7. What is defined as an Energy Control Procedure (ECP)? Is it the procedure for each

LOTO point or for each piece of equipment (Which may have multiple LOTO points)?

The Energy Control Procedure is the term to describe locking out the multiple energized points on a specific piece of mechanized equipment.

8. Will selected contractor receive a copy of any MSD info relative to Gas’ or chemicals in proximity to work areas?

The chosen contractor will should not encounter any material requiring SDS. All material requiring SDS are contained and/or stored in locked cabinets.

9. Will work at heights require a permit issued by the facility?

No, a separate permit is not required. The contractor should have a program for ladder safety and fall prevention in place and that meets current OSHA standards.

10. When will access to the “Brady Link360” be given?

The Syracuse VAMC is in the process of procuring the Brady Link360. This process can take up to 60 days.

11. Can you send out diagrams of each work area to identify locations of targeted equipment.

Drawings of equipment and mechanical spaces can be viewed by the chosen contractor while onsite.

12. Is the bid to include only the 450 ECP's?

Yes, the bid is for up to 450 Energy Control Procedures. As approved by Syracuse VAMC

COR.

13. Is the bid for the 7-day (5 Syracuse / 2 Rome) time frame for site visit and procedure / software development exclusive of laminating, procedure book, and initial training?

Yes, the initial estimated time of 5 days Syracuse and 2 days Rome was estimated as time needed to log the mechanized equipment and did not include training and development of procedures.

14. Would an Alternate price be accepted for a different time frame for site visit and software

/ procedure development, in lieu of the current 7 days?

The time on site may be extended by written request accompanied with proposed timeline. (I don’t know what they mean by an alternate price.)

15. Does the government require that Brady software be used for this effort, or can other software be utilized to generate the procedures, such as Microsoft Word or Excel?

Brady software must be used and will be furnished by the Syracuse VAMC via authorized log-in.

16. Does the government require the completed procedures to be printed and posted at each piece of equipment? Or is the printed binder the only hard copy deliverable requirement for the procedures?

The procedures do not need to be printed once developed and approved in the Brady

Software. The Syracuse VAMC will print its own hard copies for posting at the mechanized equipment.

17. During the site visit there was discussion regarding sending via email (or being posted on SAM under the current solicitation) a copy of a current LOTO procedure that was presently being used by your facility along with any other relevant information. Is that still going to happen?

Please see attached example.

All other terms and conditions remain the same.

See attached document: LOTO procedures example.

See attached document: 1Rome.

See attached document: LS-2022.