R425--FY 27 Service (Base+4) | NYH Energy Control Procedures/LOTO Services | 630

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $25.5 million.

The FSC/PSC is R425.

The New York Harbor VA Healthcare System (3 facilities) is seeking to purchase Lockout Tagout (LOTO)/Energy Control Procedures (ECP) implementation and software/maintenance services for one (1) base year plus the provision of four (4) option years.

All interested companies shall provide quotations for the following: See attached Statement of Work (SOW) and pricing worksheet.

Place of Performance

Address:

Manhattan VA Medical Center

423 East 23rd Street

New York, NY 10010

Country:

USA

Address:

Brooklyn VA Medical Center

Country:

800 Poly Place

Brooklyn, NY 11209

USA

Address:

St. Albans VA Medical Center

179-00 Linden Boulevard

Queens, NY 11424

Country:

USA

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

Site Visit: Contractors have opportunity to attend a site visit on Monday, November 23rd, 2026, to view the requirements at the facility. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Friday, November 20th, 2026, Close of Business (COB), with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition; however, Contractors are encouraged to visit the site to gauge the complexity of this requirement.

Questions/Requests for Information: Shall be sent to the Contract Officer via email at Nathan.Northrup@va.gov no later than November 24th, 2026, COB.

All quoters shall submit the following at minimum: Capability statement demonstrating technical capability and approach to meet all the requirements of the SOW and all evaluation factors listed in section 2 below, Signed Limitations on Subcontracting Certification (attached), and a completed 36C24227Q0091 Pricing Worksheet (attached).

All quotes shall be sent to the Contract Officer via email at Nathan.northrup@va.gov no later than November 27th, 2026, COB.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.]

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government s requirements outlined in the Statement of Work (SOW).

Compliance with standards

Experience and Expertise

Training and certification

Proposed schedule/timeline

Quality assurance

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance.

Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing worksheet). The total evaluated price will be that sum.

Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

Subcontracting Plan/Certification: Outline of detailed subcontracting plans, what subcontractors will be responsible for, value of their efforts, etc., and a signed Limitations on Subcontracting Certification in accordance with VAAR 852.219-75.

FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.233-2 Service of Protest

Fill in: Nathan.Northrup@va.gov, Contract Officer

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

FAR 52.252-1 Solicitation Provisions Incorporated by Reference

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation

52.204-7 System for Award Management Registration

FAR 52.252-5 Authorized Deviations in Provisions

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference

852.233-70 Protest Content/Alternative Dispute Resolution

852.239-75 Information and Communication Technology Accessibility Notice

The following solicitation clauses apply to this acquisition:

FAR 52.217-9, Option to Extend Term of the Contract

Fill in: 30 days, 60 days, 5 years

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors

FAR 52.240-91, Security Prohibitions and Exclusions

CL 120 Supplemental Insurance Requirements

FAR 52.252-2 Clauses Incorporated by Reference

52.203-6, Restrictions on Subcontractor Sales to the Government

52.203-17, Contractor Employee Whistleblower Rights

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-13, System for Award Management Maintenance

52.209-6, Protecting the Government s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services

52.217-8, Option to Extend Services

52.219-6, Notice of Total Small Business Set-Aside

52.219-8, Utilization of Small Business Concerns

52.219-14, Limitations on Subcontracting

52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

52.222-41, Service Contract Labor Standards

52.222-42, Statement of Equivalent Rates for Federal Hires

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment

52.222-50, Combating Trafficking in Persons

52.222-54, Employment Eligibility Verification

52.222-55, Minimum Wages for Contract Workers Under Executive Order 14026

52.222-62, Paid Sick Leave Under Executive Order 13706

52.223-5, Pollution Prevention and Right-to-Know Information

52.223-23, Sustainable Products

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.228-5, Insurance Work on a Government Installation

CL-120, Supplemental Insurance Requirements

52.229-3, Federal, State, and Local Taxes

52.232-33, Payment by Electronic Funds Transfer System for Award Management

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.236-2, Differing Site Conditions

52.236-3, Site Investigation and Conditions Affecting the Work

52.236-5, Material and Workmanship

52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

52.236-10, Operation and Storage Areas

52.236-11, Use and Possession Prior to Completion

52.236-12, Cleaning Up

52.236-13, Accident Prevention

52.236-21, Specifications and Drawings for Construction

52.237-2, Protection of Government Buildings, Equipment, and Vegetation

52.244-6, Subcontracts for Commercial Products and Commercial Services

VAAR 852.204-72, Personnel Vetting and Credentialing

VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction

See attached LOS Certification.

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference

852.201-70, Contracting Officer s Representative

852.203-70, Commercial Advertising

852.219-74, VA Notice of Total Set-Aside for Certified Veteran-Owned Small Businesses

852.222-71, Combating Anti-Semitism

852.232-72, Electronic Submission of Payment Requests

852.239-76, Information and Communication Technology Accessibility

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Nathan Northrup, Contract Officer

RPO East, NCO 2 Contracting Office

Nathan.Northrup@va.gov