Questions and Answers - FA301626Q0120.pdf
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- Solicitation number
- FA301626Q0120
About this file
This is a Questions & Answers document for federal solicitation FA301626Q0120 issued by the Air Force for closed circuit fluid coolers and associated pumps at JBSA FSH (Joint Base San Antonio, Fort Sam Houston).
The Q&A clarifies scope and technical requirements for replacing HVAC equipment at Buildings 590 and 591. Key components to be replaced include control panels (electrical disconnects only), fluid coolers, and building pumps. The contractor must reuse existing expansion tanks, pot feeders, pump suction diffusers, triple duty valves, and underground piping. The building pump flow rate is specified as 110 gpm at 55 feet with a 5 hp motor, with entering water temperature of 95°F and leaving temperature of 85°F. The existing BAS system is provided by JCI and requires no new installation. Both buildings may be down simultaneously to facilitate crane and rigging operations. The contractor is not required to submit contract-specific QA/QC or safety plans but must follow standard industry practices and OSHA regulations. No temporary cooling is required, no new electrical power is needed, and existing concrete pads and supports shall be reused. Testing and balancing is limited to new equipment only. The contractor may use a portion of building parking lots for staging pending approval of estimated laydown area size. No access to building facilities is provided, and contractors must provide temporary facilities as needed. Regarding domestic manufacturing requirements, bidders must review the Clauses and Provisions in the RFQ. The Government does not provide construction cost estimates, planholders lists, or tax exemption certificates.
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Questions & Answers
Closed Circuit Fluid Coolers and Associated Pumps at JBSA FSH
Solicitation: FA301626Q0120
1. Could you please review the solicitation documents for FA301626Q0120 and confirm whether there is any “Made in America” or domestic manufacturing stipulation required for this procurement?
Government Response: Review the Clauses and Provisions in the RFQ.
2. The SOW states replace Control Panels. Does this mean the Automation control panels or the electrical disconnects for equipment?
Government Response: Electrical disconnects. Please see revised SOW & Salient Characteristics.
3. Do they want the expansion tanks to be replaced as well?
Government Response: No, existing expansion tank will be reused.
4. Do they have their own chemical company to treat new tower startup (Hyperhalogenation)?
Government Response: Yes.
5. Building Pump - Does pump suction diffuser need to be replaced, or can it be reused?
Government Response: It can be reused.
6. Building Pump - Does Triple Duty Valve need to be replaced, or can it be reused?
Government Response: It can be reused.
7. Building Pump - Confirm Flow Rate, Salient Characteristics call for 120gpm w/ 5hp motor.
Actual pump tags shows 110gpm @ 55 ft w/ 5hp motor.
Government Response: Refer to updated Salient Characteristics.
8. Building Pump - Does Pot Feeder need to be replaced?
Government Response: No, existing pot feeder can be reused.
9. Building Pump - Does Expansion Tank need to be replaced?
Government Response: No, existing expansion tank can be reused.
10. NEMA 3R Panel - The panel that we were directed to inside by pump, appeared to only be a disconnect. Please verify if breakers are required, or if it's only a disconnect.
Government Response: It is only a disconnect, refer to revised SOW.
11. Fluid Cooler - Does Chem Feeder need to be included with tower replacement?
Government Response: No, existing pot feeder can be reused.
12. Fluid Cooler - Can both buildings be down at the same time, so that crane and rigging can set both new units on same day?
Government Response: Yes, both buildings can be down at the same time.
13. Can you send the entering and leaving water temp?
Government Response: Entering 95* Leaving 85*
14. Confirm the bid date and time listed are unchanged.
Government Response: Bid date and time are unchanged. Please read the RFQ and all attachments thoroughly.
15. Construction cost estimate or a construction cost range for the project.
Government Response: The Government does not provide this information.
16. Planholders list/bidders list and Non-Mandatory pre-bid attendance list
Government Response: The Government does not provide this information.
17. Have you issued an addenda? / additional addenda after addendum (1)?
Government Response: It is the responsibility of the contractor to monitor SAM.gov for any amendments to the solicitation.
18. What is the existing BAS at both buildings 590 and 591?
Government Response: BAS system provided by JCI.
19. If no existing BAS at both buildings 590 and 591, does the Government wish for the Contractor to install a new BAS with graphics and workstation?
Government Response: No, there is an existing BAS system.
20. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?
Government Response: The Government does not mandate specific staffing structures for this effort. Per the Statement of Work (SOW), “Statement of Work (SOW) defines the requirements for the contractor to provide all project management, supervision, labor, tools, materials, and equipment necessary for the life-cycle replacement of the HVAC systems at Buildings 590 and 591.”
21. Are contractors required to issue a contract specific QA/QC Plan?
Government Response: No, a contract-specific QA/QC Plan is not required.
22. Are contractors required to issue a contract specific Safety Plan?
Government Response: No. A contract-specific Safety Plan is not required. Contractors are expected to follow standard industry safety practices, OSHA regulations, and any specific safety provisions detailed in the Statement of Work (SOW).
23. Is this project tax exempt?
Government Response: The contractor is responsible for determining their tax liabilities and the Government will not provide tax exemption certificates for this acquisition.
24. Will temporary cooling be required for the existing building occupants? If so, could some additional information be requested? Building occupancy, floors in use etc.?
Government Response: No temporary cooling will be required.
25. Is it the Government’s expectation to replace the piping that is underground and feeding into the mechanical room?
Government Response: Underground piping will be reused.
26. Will the contractor be able to use a portion of the building parking lots for staging?
Government Response: Yes, Contractor will need estimated size for laydown area approval.
27. Power currently seems adequate, please confirm no new power is required.
Government Response: Confirmed no new power is required.
28. Will a superintendent, quality control manager, and ssho be required for this project? If so, can this be triple hatted?
Government Response: The Government does not mandate specific staffing structures for this effort. Per the Statement of Work (SOW), “Statement of Work (SOW) defines the requirements for the contractor to provide all project management, supervision, labor, tools, materials, and equipment necessary for the life-cycle replacement of the HVAC systems at Buildings 590 and 591.” This is not a construction project.
29. Will the contractor have access to building facilities, or will temporary facilities need to be provided?
Government Response: No, contractors will not have access to building facilities.
30. After start-up and commissioning, will any test and balancing be required?
Government Response: Testing and balancing of the new equipment only will be required.
31. Please confirm that the existing concrete pads and supports may be re-used.
Government Response: Yes, the existing pad and supports shall be reused.
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