RFQ - FA301626Q0120.pdf

RFQ FA301626Q0120

Closed Circuit Fluid Coolers and Associated Pumps at JBSA FSH (The quote shall be effective 60 days after submission)

Solicitation number is FA301626Q0120 and is issued as a Request for Quote (RFQ). This acquisition is set- aside for small business concerns. This solicitation incorporated provision and clauses by reference.

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

This requirement is for the purchase and installation of two (2) Closed-Circuit Fluid Coolers and Associated Pumps for Bldg. 590 and 591 at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work.

NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors PSC: J041 Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment Size Standard: $19.0 M

Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 4 June 2026 at 12:00 PM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.

Response Due Date: Please respond to this RFQ by emailing your response to: SrA Jamie Cutright at jamie.cutright@us.af.mil and Emily Rodriguez at emily.rodriguez.8@us.af.mil no later than Thursday, 11 June 2026 at 12:00 PM CDT, to be considered timely.

Place of Performance:

Building 590: 2539 Old Austin Rd, Joint Base San Antonio Fort Sam Houston, Texas 78234 Building 591: 2611 Old Austin Rd, Joint Base San Antonio Fort Sam Houston, Texas 78234

Please provide the information below:

All quotes shall be FOB Destination Payment Terms: NET 30 Proposed Delivery / Period of Performance Timeframe: ____________________________

Company Name: _________________________ UEI #______________________________

Cage Code: __________________________

POC: __________________________________ Telephone #__________________________

E-Mail Address: _________________________ Tax ID: ____________________________

Warranty Information: ____________________________________________________

Electronic Invoicing Requirement:

The Government utilizes Wide Area Workflow (WAWF) for electronic invoicing, receipt, and acceptance. Does your company have the capacity to invoice electronically through WAWF? __________ mailto:jamie.cutright@us.af.mil mailto:emily.rodriguez.8@us.af.mil

Advance payments are not authorized under this acquisition. Invoices shall only be submitted after the successful delivery and installation of all items and subsequent formal acceptance by the Government.

Invoices submitted prior to Government acceptance will be rejected.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

A. RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Addendum

The following applies to the provision:

(a) Submission of offers: The paragraph is tailored as follows: (6) By responding to this RFQ, the offeror accepts all terms and conditions contained herein.

(b) Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation

(c) Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows: (1) Late Quotes/Responses: In accordance with RFO 52.212-1(c).

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

B. RFO 52.212-2— Evaluation—Commercial Products and Commercial Services Addendum

1. 502d CONS/PKAB will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: the technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

2. The following process will be followed: The Government will rank all quotes based on an initial assessment of the offeror’s total evaluated price (TEP). If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest ranked quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in terms of price. The award will be given to the vendor responsible whose quote is the lowest evaluated price among technically acceptable quotes.

The technical evaluation team will evaluate the factors identified below. For the quote to be technically acceptable, the technical factor must be rated as acceptable. The failure of an Offeror to meet any or all technical criteria will result in a technically unacceptable rating and be ineligible for an award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of solicitation.

(a) Technical. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above. The failure of a quote to provide and meet the technical criteria below will result in a technically unacceptable rating and be precluded for the award.

Technical Factor 1 – Conformance with Salient Characteristics. The offeror shall propose equipment that meets or exceeds all requirements listed in Attachment 3 - Salient Characteristics.

To be considered technically acceptable, the offeror must submit sufficient documentation to allow the Government to validate compliance with all stated salient characteristics.

For the proposed equipment, the contractor must include the following for evaluation:

(a) Manufacturer (MFG) name

(b) Product/Part Number

(c) Detailed technical specifications, illustrations, and/or descriptive literature demonstrating a point-by-point compliance with each salient characteristic.

The standard has been met when: The offeror has clearly demonstrated that their proposed items meet all salient characteristics specified in the attachment and has provided the required supporting documentation (MFG name, part number, and descriptive literature/specifications) for the Government to verify compliance.

Technical Factor 2 – Project Schedule. The offeror shall provide a delivery lead time for all equipment and an installation schedule that identifies key milestones and task durations in accordance with the Statement of Work.

The standard has been met when: The offeror provides a specific delivery timeframe and an installation schedule that accounts for all milestones and tasks required by the Statement of Work.

(b) Price Evaluation. The Government will then conduct a price evaluation of the lowest-priced technically acceptable quote to determine that the quoted price is fair and reasonable.

C. Basis for Award. 502d CONS/PKAB will award a purchase order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

D. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

E. Site Visit: A site visit is scheduled for Wednesday, 3 June 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT.

Please arrive 30 minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.

* Requests to attend the Site Visit shall be received NO LATER THAN Wednesday, 27 May 2026 at 11:00 AM CDT and sent to both email addresses detailed below.

Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil Contracting Officer (CO) – Emily Rodriguez at email: emily.rodriguez.8@us.af.mil

Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.

mailto:jamie.cutright@us.af.mil mailto:emily.rodriguez.8@us.af.mil

Final SOLICITATION