Provision of Off-road Capable Ambulances to the Ministry of Health and Social Services (MHSS)

The U.S. Department of State, through the U.S. Embassy in Windhoek, is soliciting quotations for the procurement of two off-road capable ambulances to be provided to the Ministry of Health and Social Services (MHSS) in Namibia. The ambulances must be right-hand drive vehicles with specific technical requirements including 4x4 capability, diesel engines, and high ground clearance, along with comprehensive spare parts and two-year warranty coverage for heavy use. Awards will be made to the lowest-priced, acceptable, responsible quoter based on compliance with solicitation terms, financial capability, ability to meet performance timelines, business integrity, organizational experience, and legal eligibility. The evaluation will consider multiple ambulance capability tiers—Patient Transport/Basic Ambulance, First Responder/Multi-Patient Transport, and Full Ambulance/Advanced Life Support—allowing bidders to submit quotes for available variations with specified unit costs, lead times, and availability for both turnkey and custom conversion builds. The deadline for quotation submission is March 2, 2026, at 17:00 Namibian time, with a deadline for bidder clarification questions set for February 18, 2026, to allow adequate time for offer preparation.

This solicitation contains no small business set-asides and is unrestricted with no identified incumbent contractors. The contract will be firm fixed-price with pricing in Namibian Dollars (NAD), and all costs—including shipping, port handling, customs clearance, warehousing, and local delivery—are the vendor's responsibility and must be included in the quoted price. The delivery timeline requires both ambulances to be delivered no later than 90 days after contract award, with a target delivery date of July 15, 2026. All warranty work must be conducted within Namibia, and the solicitation is subject to a 2% excise tax under the James Zadroga 9/11 Victims Health and Compensation Act unless a waiver applies; however, the U.S. Embassy will provide a CERT A to enable VAT waiver. The place of performance is Windhoek, Namibia, with final delivery to a warehouse located at 28 Gold Street, Prosperita, Windhoek.