Provision of Gardening Services at the U. S. Embassy Windhoek, Namibia
Closed Solicitation Posted
- Solicitation number
- 19WA8026Q0013
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56173 Landscaping Services
- Place of performance
- Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks provision of gardening and landscaping services at the U.S. Embassy Windhoek, Namibia, with quotations due June 1, 2026 at 17:00 local time. This is an RFQ (solicitation number 19WA8026Q0013) with no set-aside, issued as a firm fixed price contract for a one-year base period with four one-year renewal options. Award will be made to the lowest priced, technically acceptable, responsible offeror based on initial proposals without discussions.
Place of performance is Namibia, covering four locations: Ambassador's Residence (Tuesdays and Fridays), Deputy Chief of Mission Residence (Tuesdays), Old Chancery (biweekly), and Warehouse (biweekly), with services delivered between 7:30 AM and 4:30 PM Monday through Thursday. The contractor must provide complete landscaping maintenance including grass cutting and maintenance at 4–6 centimeters height, edging, trimming, weeding, turf repair, tree pruning, leaf and debris removal, watering, fertilizing, pest control, and hazardous substance management. The contractor furnishes all equipment, materials, uniforms, and personal protective equipment; the Government provides water supply.
The contractor must submit a Grounds Maintenance Plan within 30 days of award, designate an English-speaking on-site supervisor, maintain quality control through regular inspections, and employ a trained horticulturist for technical guidance. Offerors must demonstrate prior relevant experience with past performance references, adequate financial resources, valid business registration in Namibia or plans to establish an office within 30 days, and current DBA insurance. The contract provides for a fixed monthly price for standard services and time-and-materials rates for temporary additional services ordered by the Contracting Officer for special events. A pre-proposal conference is scheduled for May 19, 2026 at 09:00 local time; prospective offerors must contact Procurement at WHKProc@state.gov by May 18, 2026 for building entry. NAICS is 56173 (Landscaping Services); PSC is S208 (Housekeeping–Landscaping/Groundskeeping).
Notice text
The U.S. Embassy Windhoek hereby provides the following Solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for: Provision of Gardening Services. This is a contract for landscaping / gardening services for the U.S. Embassy Windhoek, Namibia. The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for special events. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required by this contract.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does then you might have to send more than one email. Alternatively, offers may be submitted at the US Embassy offices at address below 38 Metje Street, Klein Windhoek, Windhoek, Namibia.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Provision of Gardening Services at the U. S. Embassy Windhoek, Namibia | Pre-Solicitation |
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