Cover letter - RFQ No. 19WA8026Q0013 - Gardening Services_001.pdf

This is a Request for Quotes (RFQ) from the U.S. Embassy in Windhoek, Namibia for Gardening Services (RFQ Number 19WA8026Q0013). The Embassy intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price based on initial proposals, without discussions unless necessary within the competitive range. Award is anticipated without conducting discussions, though the government reserves the right to do so if needed.

Quotations are due by June 1, 2026, at 17h00 local time, with no late submissions accepted. Quotations must be submitted in English and must be complete. A pre-proposal conference will be held on May 19, 2026, at 09h00 local time at CMR, with prospective offerors required to contact Procurement at WHKProc@state.gov by May 18, 2026, for building entry arrangements. Quotations may be submitted either in a sealed envelope addressed to the Contracting Officer at U.S. Embassy Windhoek, 38 Metje Street, Klein Windhoek, Namibia, or electronically to windhoekbidsubmission@state.gov. Electronic submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with a maximum file size of 15MB per submission. Required submission documents include SF-33, Section B (Pricing), Section K (Representations and Certifications), additional information per Section L, and a DBA Insurance Quote. Questions should be directed to the Contracting Officer at whkproc@state.gov.