Propane Service / Repair
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W51AA1-25-R-0019
- Agency
- Department of the Army Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- Tobyhanna, Pennsylvania 18466, United States
- Points of contact
-
- Brian J. Souter brian.j.souter.civ@army.mil (570) 615-7517
- Brian Dionysius brian.k.dionysius.civ@army.mil (570) 615-6443
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army's Tobyhanna Army Depot is seeking a propane supply and service contract for its facility in Tobyhanna, Pennsylvania. The solicitation requires a contractor to provide comprehensive propane services, including installing, refueling, maintaining, and relocating propane tanks at various buildings throughout the depot. Specific requirements include installing tanks ranging from 120 to 1,000 gallons, ensuring ample fuel supply with deliveries at least every two weeks, and maintaining a 4-hour emergency response time. The contract will be awarded on a best value basis, considering both price and past performance, with offerors required to submit two relevant contract samples from the past five years. Key deadlines include a mandatory site visit on March 13, 2025, and proposal submissions due by 2:00 PM on April 3, 2025.
The solicitation is a 100% small business set-aside with a base year and four one-year option periods. The contract covers seven buildings and requires installation of multiple propane tanks, including one 1,000-gallon underground tank, three 1,000-gallon tanks, three 500-gallon tanks, and two 120-gallon tanks. While no incumbent contractor is explicitly named, the solicitation indicates that the current vendor owns seven above-ground tanks. The contract requires a firm-fixed pricing structure based on a markup per gallon of propane, referenced against the Energy Information Administration's historical pricing website. The place of performance is Tobyhanna Army Depot in Tobyhanna, PA, with services to be performed from October 10, 2024, through potential extension years. Contractors must comply with Service Contract Act wage determinations and carry specific insurance coverage, including workers' compensation and general liability.
Notice text
3 versions
Update #3 · Latest ·
AS OF 3/27/25 THE BID STRUCTURE HAS BEEN CHANGED WITH AMENDMENT 0003
AMENDMENTS 0001, 0002, & 0003 HAVE BEEN ADDED TO THIS SOLICITATION
SEE STATEMENT OF WORK (SOW), ATTACHMENT I FOR DETAILS
Overview:
This task order will consist of services associated with the Propane Supply. Services shall include refueling of propane tanks, fixing/replacing of any tanks with issues, installing tanks and all necessary equipment/parts and removing tanks that are no longer necessary. All and any exceptions shall be submitted in writing.
Key Elements:
The work includes but is not limited to: Work shall consist of furnishing all supervision, labor, equipment and materials in performing all operations in connection with the installation, relocation, and refueling of propane tanks in various locations throughout the depot, stated in enclosed specifications. At the conclusion of the contract period, vendor-owned tanks must be removed and taken.
A: Contractor shall install the following tanks at locations stated below:
Bldg. Tank Size Quantity
49 1000 gal 1 (underground tank)
54 1000 gal 1
212B 500 gal 1
3002 500 gal 1
3006 120 gal 2
1013 500 gal 1
72 1000 gal 1
B: Contractor shall fill above cylinders for the duration of the contract term and remove when contract is terminated.
C: Contractor must furnish all necessary piping, fittings, regulators and hardware to connect to existing propane supply piping
D: All installations must comply with federal and local codes. The codes can be found in paragraph 2.1.
E: Contractor shall ensure ample fuel supply for all heating systems. Delivery must be at a minimum of once in a two-week period or sooner if necessary.
10 October 2024 Propane Supply and Service
Page 2 of 22
F. Contractor shall relocate tanks as-needed to meet building or regulatory demands.
G: Contractor shall connect all grounding cables and ensure tanks and piping are properly grounded.
H: Contractor shall respond to any emergency within a response time of 4 hours.
I: Contractor shall visit the site of the work, check all dimensions and otherwise acquaint himself with all the details and conditions affecting the work, quantities and type of
materials and all factors to meet the purpose and intent of these specifications and the
terms of the contract.
J. At the end of contractual period, if a follow-on contract is not utilized, all vendor- owned tanks will be removed by the vendor and taken away.
Update #2 ·
AMENDMENTS 0001 & 0002 HAVE BEEN ADDED TO THIS SOLICITATION
SEE STATEMENT OF WORK (SOW), ATTACHMENT I FOR DETAILS
Overview:
This task order will consist of services associated with the Propane Supply. Services shall include refueling of propane tanks, fixing/replacing of any tanks with issues, installing tanks and all necessary equipment/parts and removing tanks that are no longer necessary. All and any exceptions shall be submitted in writing.
Key Elements:
The work includes but is not limited to: Work shall consist of furnishing all supervision, labor, equipment and materials in performing all operations in connection with the installation, relocation, and refueling of propane tanks in various locations throughout the depot, stated in enclosed specifications. At the conclusion of the contract period, vendor-owned tanks must be removed and taken.
A: Contractor shall install the following tanks at locations stated below:
Bldg. Tank Size Quantity
49 1000 gal 1 (underground tank)
54 1000 gal 1
212B 500 gal 1
3002 500 gal 1
3006 120 gal 2
1013 500 gal 1
72 1000 gal 1
B: Contractor shall fill above cylinders for the duration of the contract term and remove when contract is terminated.
C: Contractor must furnish all necessary piping, fittings, regulators and hardware to connect to existing propane supply piping
D: All installations must comply with federal and local codes. The codes can be found in paragraph 2.1.
E: Contractor shall ensure ample fuel supply for all heating systems. Delivery must be at a minimum of once in a two-week period or sooner if necessary.
10 October 2024 Propane Supply and Service
Page 2 of 22
F. Contractor shall relocate tanks as-needed to meet building or regulatory demands.
G: Contractor shall connect all grounding cables and ensure tanks and piping are properly grounded.
H: Contractor shall respond to any emergency within a response time of 4 hours.
I: Contractor shall visit the site of the work, check all dimensions and otherwise acquaint himself with all the details and conditions affecting the work, quantities and type of
materials and all factors to meet the purpose and intent of these specifications and the
terms of the contract.
J. At the end of contractual period, if a follow-on contract is not utilized, all vendor- owned tanks will be removed by the vendor and taken away.
Update #1 ·
SEE STATEMENT OF WORK (SOW), ATTACHMENT I FOR DETAILS
Overview:
This task order will consist of services associated with the Propane Supply. Services shall include refueling of propane tanks, fixing/replacing of any tanks with issues, installing tanks and all necessary equipment/parts and removing tanks that are no longer necessary. All and any exceptions shall be submitted in writing.
Key Elements:
The work includes but is not limited to: Work shall consist of furnishing all supervision, labor, equipment and materials in performing all operations in connection with the installation, relocation, and refueling of propane tanks in various locations throughout the depot, stated in enclosed specifications. At the conclusion of the contract period, vendor-owned tanks must be removed and taken.
A: Contractor shall install the following tanks at locations stated below:
Bldg. Tank Size Quantity
49 1000 gal 1 (underground tank)
54 1000 gal 1
212B 500 gal 1
3002 500 gal 1
3006 120 gal 2
1013 500 gal 1
72 1000 gal 1
B: Contractor shall fill above cylinders for the duration of the contract term and remove when contract is terminated.
C: Contractor must furnish all necessary piping, fittings, regulators and hardware to connect to existing propane supply piping
D: All installations must comply with federal and local codes. The codes can be found in paragraph 2.1.
E: Contractor shall ensure ample fuel supply for all heating systems. Delivery must be at a minimum of once in a two-week period or sooner if necessary.
10 October 2024 Propane Supply and Service
Page 2 of 22
F. Contractor shall relocate tanks as-needed to meet building or regulatory demands.
G: Contractor shall connect all grounding cables and ensure tanks and piping are properly grounded.
H: Contractor shall respond to any emergency within a response time of 4 hours.
I: Contractor shall visit the site of the work, check all dimensions and otherwise acquaint himself with all the details and conditions affecting the work, quantities and type of
materials and all factors to meet the purpose and intent of these specifications and the
terms of the contract.
J. At the end of contractual period, if a follow-on contract is not utilized, all vendor- owned tanks will be removed by the vendor and taken away.
Attachments
| File | Type | Posted |
|---|---|---|
| 25R0019 Amended Solicitation 3-27-25 .docx | DOCX document | |
| 25R0019 Amendment 0003 .docx | DOCX document | |
| 25R0019 Attachment II - Proposed Pricing Sheet REVISED.docx | DOCX document | |
| 25R0019 Attachment IV - Pictures of Tanks.pdf | ||
| 25R0019 Attachment V - 03-13-25 Propane Site Visit Sign In Sheets.pdf | ||
| 25R0019 Amendment 0002.pdf | ||
| 25R0019 Attachment VI - Propane Requirement RFIs.docx | DOCX document | |
| 25R0019 Attachment II - Proposed Pricing Sheet.docx | DOCX document | |
| 25R0019 Amendment 0001.pdf | ||
| 25R0019 Attachment I - Propane Contract SOW 2024_10_03.pdf | ||
| 25R0019 Attachment II - Proposed Pricing Sheet.docx | DOCX document | |
| 25R0019 Attachment III - Wage Determination 2015-5797 Revision 27_12-23-24.pdf | ||
| 25R0019 Solicitation - Propane Contract.pdf |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane Service / Repair | Award Notice | |
| Propane Service / Repair | Solicitation |
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