25R0019 Attachment I - Propane Contract SOW 2024_10_03.pdf

10 October 2024 Propane Supply and Service

SCOPE OF WORK

PROPANE SUPPLY AND SERVICE

TOBYHANNA ARMY DEPOT

PART 1

General Information

1.1. SUMMARY:

1.1 Overview:

This task order will consist of services associated with the Propane Supply. Services shall include refueling of propane tanks, fixing/replacing of any tanks with issues, installing tanks and all necessary equipment/parts and removing tanks that are no longer necessary. All and any exceptions shall be submitted in writing.

Key Elements:

The work includes but is not limited to: Work shall consist of furnishing all supervision, labor, equipment and materials in performing all operations in connection with the installation, relocation, and refueling of propane tanks in various locations throughout the depot, stated in enclosed specifications. At the conclusion of the contract period, vendor-owned tanks must be removed and taken.

A: Contractor shall install the following tanks at locations stated below:

Bldg. Tank Size Quantity

49 1000 gal 1 (underground tank)

54 1000 gal 1

212B 500 gal 1

3002 500 gal 1

3006 120 gal 2

1013 500 gal 1

72 1000 gal 1

B: Contractor shall fill above cylinders for the duration of the contract term and remove when contract is terminated.

C: Contractor must furnish all necessary piping, fittings, regulators and hardware to connect to existing propane supply piping

D: All installations must comply with federal and local codes. The codes can be found in paragraph 2.1.

E: Contractor shall ensure ample fuel supply for all heating systems. Delivery must be at a minimum of once in a two-week period or sooner if necessary.

F. Contractor shall relocate tanks as-needed to meet building or regulatory demands.

G: Contractor shall connect all grounding cables and ensure tanks and piping are properly grounded.

H: Contractor shall respond to any emergency within a response time of 4 hours.

I: Contractor shall visit the site of the work, check all dimensions and otherwise acquaint himself with all the details and conditions affecting the work, quantities and type of materials and all factors to meet the purpose and intent of these specifications and the terms of the contract.

J. At the end of contractual period, if a follow-on contract is not utilized, all vendor- owned tanks will be removed by the vendor and taken away.

1.1.1 Period of Performance The period of performance shall be for 5 (five) years, 1 (one) base year plus 4 (four) option years.

1.1.2.1. Recognized Holidays: Contractor not required to perform work.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth

1.1.2.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1630 Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Lunch and breaks are paid for and included in each working day. See 5.2.1 for emergency call out response. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.1.2.2.1. Coordination. All work shall be scheduled to provide minimum interference with Tobyhanna Army Depot operations. All non-emergency work shall be completed during normal hours of operation as listed in section 1.6.4 of this performance work statement unless otherwise approved by the POC and

Tobyhanna Army Depot Security. The contractor shall coordinate all scheduled work with the POC prior to the commencement of work and at the convenience of the government.

1.1.2.3. Place of Performance: The work to be performed under this contract will be performed at government-owned facilities of Tobyhanna Army Depot.

1.1.2.4. Type of Contract: The government will award a firm fixed price contract.

2. PRODUCTS, MATERIALS AND EXECUTION

2.1 All work shall be designed and installed in accordance with NFPA 70E, NEC, Code Standards, and as required by the equipment, product, and material manufacturer. All electrical work must comply with

National Electric Code, (NEC 2023 or later), National Electrical Safety Code (NESC or IEEE-C2) and

Appendix E, Tobyhanna Army Depot Electrical Design and Construction Standards. All equipment and piping installed by contractor shall be in accordance with NFPA 58 Liquefied Petroleum Gas Code 2024 or later. Any concerns within the above listed documents will be resolved by the Authority Having

Jurisdiction (AHJ). The D/Installation Services, Engineering Branch, is the AHJ. The specification format shall follow the Uniform Facilities Guide Specifications that are part of the Construction Criteria

Base published by the National Institute of Building Sciences. Execution shall be coordinated to ensure there is no disruption to current test work in progress.

3. QUALITY ASSURANCE:

The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. The

Government shall create a quality assurance surveillance plan based on the contractor’s quality control plan to ensure the contractor is performing inspections based on FAR clause 52.246-4.

Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the quality control plan will be submitted within five (5) business days of contract award. At any time, the contractor changes his quality control plan during the life of the contract, the contractor will submit a copy to the contracting officer and contracting officer representative (COR) for approval.

Rejection of work. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the government.

4. SECURITY REQUIREMENTS:

4.1. The contractor and their employees will check in with the POC upon arrival to the depot. If the

POC is unavailable, the contractor and their employees will contact the Physical Security

Specialist (PSS) or Security POC.

4.1.1. PSS: Physical Security Manager, extension 5-5063.

4.1.2. Security POC: Security Shift Supervisor or Desk Sergeant, extension 5-7550.

4.1.3. POC: David C. Ecklund (Directorate of Installation Services: 5-5402.

4.2. The contractor shall complete and submit to the POC an ELTY 648-C – Request for Access To

Tobyhanna for each contractor employee that will be present on base at any time. This form is available upon request from the POC. This form must be completed prior to the first visit and submitted to the POC for security’s review.

4.3. After receiving approval for base access, each contractor employee shall complete and submit an

ELTY 648-RE – Application for Identification Badge and submit to the POC for signature. This form is available upon request from the POC. The POC shall be responsible for scheduling an appointment with Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

4.4. Each contractor employee requiring vehicle access to the secure area shall complete an ELTY

647 – Parking Pass Request and submit to the POC for signature. This form is available upon request from the POC The POC shall be responsible for scheduling an appointment with

Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

4.5. The contractor and their employees will be required to display their identification badges and vehicle passes at all times while on Tobyhanna Army Depot property or as otherwise directed.

4.6. The contractor and their employees will remove identification badges and vehicle passes when off Tobyhanna Army Depot property.

4.7. The contractor and their employees will have a Service Ticket (Work Order) stating all work performed signed by the PSS or POC before leaving the Depot.

4.8. A written PM Work Sheet will be furnished to the PSS or POC within 5 days after each visit, including all work performed and a proposal (if required) stating material and labor costs.

4.9. Upon completion of the contract, the contractor and their employees will return all identification badges or vehicle passes furnished by the government.

4.10. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.10.1. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

4.10.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.10.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.10.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

4.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. This can be done by face to face meetings, teleconferences, or video conferences. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves with a identification badge, as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor will require registration and pre-screening from BLDG

606 Visitor Control Center/Pass and ID.

4.13. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the

Government with all rights and privileges of ownership/copyright belonging exclusively to the

Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.14. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR

Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.15. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

4.16. Key Personnel: The follow personnel are considered key personnel by the government:

Program/Project/Contract Manager. The individual can hold all duties if necessary. The contractor shall provide a manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The manager or alternate shall be available between the hours of 0700 to 1630

Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The individual must be available telephonically for emergencies.

4.17. Unauthorized Communication: Contractor personnel shall not disclose to unauthorized third parties, post to company websites, unofficial sites, publications, newsletters, or other media

(including Social Networking sites) any images, data or information, or observed events that reveal critical/sensitive government information about operations, personnel, equipment, including, but not limited to: tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel or aircraft movements; specialized equipment orders, deliveries, shipments, etc.,

4.18. Environmental Notification: Contractor shall comply with the following Environmental

Sections.

5. SMOKING RESTRICTIONS:

5.1 The bearing and use of lighted cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes, and inhaled tobacco products is prohibited in the following areas:

A. All buildings including private offices, lobbies, and restrooms

B. Alleys and passages between buildings

C. Stairways and ramps leading to building entries and exits

D. Within 50 feet of building entries and exits

E. Within 20 feet of heating, ventilation, and air conditioning intake ducts

F. Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is a collection of readily ignitable combustible material

6. STATION PERMITS:

6.1 Permits are required for, but not necessarily limited to, excavation, welding and burning.

Contractors must utilize the PA 1 Call system and coordinate with D/Installation Services ENG

REP for excavations in accordance with Appendix M prior to any groundbreaking including digging, drilling and stake driving. Burning/fire permits must be obtained daily from the Fire

Department.

7. STORM PROTECTION:

7.1 If a warning of gale force winds is issued, take precautions to minimize any danger to persons, and protect the work and any nearby Government property. Precautions shall include, but not be limited to, closing openings, removing loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding and other temporary work. Close openings even if expected storms are of a lesser intensity but, may still pose a threat to the work site or any nearby Government property.

Representative will direct the Contractor to proceed in the identified area without change. If the material is identified as hazardous, before proceeding, discussions will be held between the

Contracting Officer's Representative, D/Installation Services POC and Environmental

Management Branch, Risk Mgmt. Division to determine the most cost-effective means for removal. The hazardous material will be removed, abated or rendered harmless before work commences.

8. SAFETY REQUIREMENTS:

8.1 In order to provide control for protection of the life and health of employees and other persons and avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the 29 CFR 1910 General, and with any additional measures the Contracting Officer’s Representative or the D/Installation Services POC may determine to be reasonably necessary. Copies of this manual may be obtained from the

Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402.

Additionally, it is the Contractor's responsibility to familiarize himself with the Corps of

Engineers Manual, EM 385-1-1, dated April 1981 entitled "General Safety Requirements", and incorporate those general and additional safety requirements into daily working procedures that will provide safe working conditions during performance of this Contract. Copies of this manual may also be obtained from the Superintendent of Documents.

8.2. Safety Plan: Submit in writing the basic contract approved safety plan for preventing accidents and meet in conference with the D/Installation Services POC to discuss and develop site specific mutual understandings and agreements relative to the overall safety program, pursuant to the basic contract. The safety plan shall include provisions to deal with hazardous materials, pursuant to the Contract Clause entitled "Hazardous Material Identification and

Material Safety Data with respect to hazardous materials, the plan will consist of:

A. A list of all hazardous materials to be introduced to the site will be supplied to the site prior to the arrival of any materials, B. A plan for protecting personnel and property during the transport, storage, and use of any hazardous materials, C. Procedures for spill response and disposal, D. Material Safety Data Sheets (MSDS) for all materials listed in paragraph a.

8.2.1. The Contractor shall erect a board On Site for the purpose of posting all permits, MSDS, wage determinations, safety plans etc.

8.3. Lockout or Tagout Procedure: The Contractor shall perform this work in accordance with

29 CFR 1910.147, The Control of Hazardous Energy and the following general requirements.

8.3.1. Preparation: Make a survey to locate and identify all isolating devices to be certain which switches, valves, or other energy isolating devices apply to the equipment to be locked or tagged out. More than one energy source such as electrical, mechanical or others may be involved.

8.3.2. Sequence of Lockout/Tagout Procedure:

A. Notify all affected personnel that a lockout/tagout system is going to be used and the reason therefor. The authorized personnel shall know the type and magnitude of energy that the machine or equipment uses and shall understand the hazards thereof.

B. If the machine or equipment is operating shut it down by the normal stopping procedure such as depressing stop button, open toggle switch, etc.

C. Operate the switch, valve, or other energy isolating devices so that the equipment is isolated from its energy source. Stored energy such as in charged capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems and other pressurized air, gas, steam, or water systems etc. must be dissipated or restrained by methods such as repositioning, blocking, or bleeding down the stored energy.

D. Lockout and/or tagout the energy isolating devices with assigned individual locks, tags, or additional safety measures as may be required.

E. After ensuring that no personnel are exposed, and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate. CAUTION: Make sure the operating controls are returned to the "NEUTRAL" or "OFF" position after the test.

F. The equipment is now locked out or tagged out.

8.3.3. Restoring Machines or Equipment to Normal Production Operations:

A. After the servicing and/or maintenance are complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that no one is exposed.

B. After all tools have been removed from the machine or equipment, guards have been reinstalled, and personnel are in the clear, remove all lockout and tagout devices.

Operate the energy isolating devices to restore energy to the machine or equipment.

8.3.4. Procedure Involving More Than One Person: In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout or tagout device on the energy isolating devices. When an energy-isolating device cannot accept multiple locks or tags, a multiple lockout or tagout hasp shall be used. If a single lock is used to lockout the machine or equipment, the single key shall be placed in a lockout box or cabinet, which allows the use of multiple locks to secure it. Each employee shall then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his/her lockout protection, only that person shall remove his/her lock from the box or cabinet.

8.4 Fall Protection: In regard to OSHA FALL PROTECTION requirements, the following shall be noted. Personnel performing any type of construction (29 CFR 1926) or general industrial work on elevated surfaces or platforms, over 6 feet, must adhere strictly to Occupational Safety and Health Standards, specifically 29 Code of Federal Regulations, Part 1926, Sections 500, 501 and 502. Currently there are no certified anchorage points, nor permanent guardrail systems in place on any of TYAD's roofs. Attention is drawn to the requirement for Warning

Line Systems, described in CFR Part 1926.502-f, and a competent person to monitor the safety of other employees per CFR Part 1926.502-h, Safety Monitoring Systems. OSHA has informed

TYAD the fall protection requirements will be fully enforced for industrial or construction work at TYAD with no exceptions.

9. ENVIRONMENTAL PROTECTION REQUIREMENTS:

Standard Specifications for Projects Under the

National Environmental Policy Act in Accordance with 32 CFR 651

Proponent ELTY-ISR-E

****Spill Response Procedures 1-2-3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?*********

Call Environmental Branch (EB) at 615-

*******Environmental Questions?******

Call EB 615-7098

1. Air Pollution Control

The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna

Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer

Representative (COR).

2. Asbestos

The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos-

Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The

COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the

COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect

ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity.

Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow

The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract.

Water use will be reported monthly to the Environmental Branch.

4. Burning

The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials

The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section

6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next

Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered

Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR)

Provision 52.223-4, Recovered Material Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of

Percentage of Recovered Material Content for Environmental Protection Agency (EPA)

Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources

The contractor must not adversely affect any property listed on the National Register of Historic

Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of

National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification

If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania

Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water

The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the Installation Planning and Maintenance Division certified operator through the COR. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project.

Permit applications will first be reviewed and approved by the Environmental Branch before being submitted to regulatory authorities. Any piping or additions added to the TYAD water system must be disinfected following American Water Works Association circular C651-14

"Disinfecting Water Mains." Construction will be kept outside of drinking water wellhead protection zones when feasible. All new buildings and remodeled buildings will be equipped with a water meter that can easily be read from the exterior of the building.

9. Endangered Species

The contractor is responsible for meeting requirements of the Endangered Species Act of 1973.

The contractor must not disturb any endangered species, their habitat or offspring during the implementation of this contract.

10. Emergency/Spills

All emergencies and spills must be reported to the TYAD Fire Department by calling 911 from a

TYAD phone or (570) 615-7300. If a 911 call is placed on a cell phone, the call will go to the

Monroe County Emergency Office. Notify the Monroe County Emergency Office that you are at

TYAD and the call will be forwarded to TYADs Fire Department. The contractor must ensure all personnel working on site are trained in the proper procedure according to 29 CFR 1910.120

(if applicable) to initiate a spill response to handle the hazardous substances they are working with. The contractor will take the necessary actions to prevent and contain spills of hazardous materials.

11. Energy Efficiency

The Energy Policy Act of 2005 section 109 and the Energy Independence and Security Act of

2007 require all new construction at federal facilities to be 30% better than ASHRAE 90.1.

Energy Policy Act of 2005 section 104 and the Energy Independence and Security Act of 2007 require all new equipment to be Energy Star qualified when available. This is applicable to heating, ventilation and air conditioning equipment, plumbing, building materials, lighting, commercial food service equipment and appliances.

12. Environmental Automation and Control Systems

The contractor will not alter, modify, remove or tamper with any environmental automation or control system unless previous arrangement have been made with EB. This includes sensors, programmable logic controllers, equipment housing, power supplies, meters or other hardware/sensor technology.

13. Erosion and Sedimentation Control

The contractor shall protect streams, lakes and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil-disturbing activities. The contractor must submit a

National Pollutant Discharge Elimination System Permit to the Pennsylvania Department of

Environmental Protection (PADEP) prior to any construction activity that encompasses more than one acre. All permits must be reviewed and approved by the EB prior to being sent to any regulatory authority. The contractor shall not disturb any wetlands. Contractor will remove all silt fencing and other temporary control measures once the site is stabilized. Contractor will remove all spoils from TYAD unless a previously approved disposal site has been established.

The contract COR will be responsible for management and control of the spoils disposal site.

14. Fluorescent and Mercury-Bearing Lamps

The contractor is to collect, containerize, manage and recycle fluorescent and mercury-bearing lamps in accordance with 40 CFR 273, Standards for Universal Waste Management. A copy of the manifest/Bill of Lading must be given to the EB through the COR five days in advance of shipment by the contractor so that it can be reviewed for accuracy and completeness. The contractor must install low mercury bulbs when available.

15. Hazardous Materials Stored and Labeled

The contractor must ensure all hazardous materials (HM) at the work site are properly stored and labeled. The contractor must not leave any HM behind at the completion of the job for any reason. HM must not be stored outside without adequate secondary containment and shelter.

16. Hazardous Waste

The contractor must ensure that all hazardous wastes (HW) at the work site are properly stored and labeled in a pre-approved location designated by the EB. The contractor must provide copies of any shipping documents for HW/Universal Waste/Toxic Substances Control Act waste.

If the TYAD EPA number is being used for shipping purposes, only EB is authorized to sign a manifest and the manifest (or copy) must be supplied prior to the day of shipment for review.

The EB will keep originals. If HW or waste requiring special handling (e.g., asbestos) is being turned over to the government for disposal, the contactor must notify the EB through the COR when the waste is ready to be moved.

17. ISO 14001

TYAD is an ISO 14001 certified facility. All contractor and subcontractor employees on site must comply with TYAD Regulation 200-5, “Environmental Management System (EMS).” The contractor may obtain these regulations through the project COR.

18. Limit of Disturbance

The contractor must confine the limit of disturbance of the project to the smallest area possible.

19. Mercury-Bearing Equipment

The contractor must not install any equipment, switches, or devices (including thermostats) that contain mercury or lead.

20. Safety Data Sheets (SDSs)

The contractor must submit SDSs for all hazardous materials proposed for use, including paints, solvents, adhesives, etc., to the EB through the COR five working days prior to material being brought on post. The contractor must keep a copy of all SDSs required for the project at the jobsite.

21. Migratory Bird Protection

The contractor is responsible for meeting requirements of the Migratory Bird Treaty Act of 1918

(as amended). The contractor must not disturb any migratory bird, their nesting area or offspring during the implementation of this contract.

22. National Pollutant Discharge Elimination System (NPDES) Permits

The contractor must not perform any work on existing NPDES structures or treatment units unless previously approved in writing by the Installation Planning and Maintenance Division certified operators and the Environmental Branch. This includes work within the sewage treatment plant, sewage lift stations, sewage conveyance pipes, Industrial Operations Facility pretreatment plant, and storm water sewer systems. If a permit is required, it will be the responsibility of the contractor to obtain all permits prior to work being performed. All permit application packages must first be reviewed by the Environmental Branch prior to being sent to any regulatory authority.

23. Net Zero Water

The contractor will minimize the use of potable water during the construction project. Water used during the construction project will be monitored and measured using portable water meters if possible. Installed restroom equipment will consist of high-efficiency fixtures that use reduced volumes of water. Employ strategies that in aggregate use 20% less water than the water use baseline calculated for the building after meeting the Energy Policy Act of 1992 fixture performance requirements. Automatic hands-free flushometers will not be used. Water-free urinals will not be used. Flushometers will be the piston variety that fail in the closed position.

New building construction and renovations will include installation of a water meter that is capable of being read from the outside of the building.

24. Noise

The contractor must not allow the noise level to exceed 65 decibels at any point outside TYAD property. If noise levels exceed 65 decibels, a plan must be prepared by the contractor to mitigate the noise levels and submit to the EB for approval through the COR. The contractor will monitor the fence line to confirm this limit.

25. Ozone Depleting Substances (ODS)

The contractor must be responsible for ensuring that all personnel who perform maintenance and repair activities on refrigeration equipment have been trained and certified by an EPA-approved

Section 608 program. The contractor must not use Class I or Class II ODS or install equipment that contains Class I or II ODS.

25. Paints

The contractor must not use paints containing zinc chromate or strontium chromate pigments and paints containing lead in excess of 0.06 percent by weight of the total nonvolatile content

(calculated as lead metal).

26. Pest Management

At no time during the execution of this contract must the contractor provide a food source or harborage for any pests. The contractor must coordinate through the COR to the EB prior to application any pesticide usage. Pesticides are required to be approved by the EB. The contractor must report all usage of pesticides through the COR to the EB. After completion of the contract, the contractor must ensure there is no passage for pests to enter facilities or structures related to work performed by the contractor.

27. Polychlorinated Biphenyls (PCBs)

The contractor must not bring items containing PCBs onto TYAD. Light ballasts that are clearly marked "Contains no PCBs," or that are marked with a manufacture date after 1978 must be disposed of by the contractor as construction demolition debris. Any light ballast that is not marked as containing no PCBs that has a manufacture date prior to 1978, or that cannot be determined whether it contains PCBs, must be disposed of by the contractor at an approved and licensed facility for PCBs. The contractor must submit a shipping manifest and certificate of disposal of the PCB-containing items to the EB through the COR.

28. Recycling

The contractor must comply with TYADs general recycling plan for recyclable materials such as aluminum, steel, cardboard, paper, plastic and wood. The contractor should contact the EB for additional information on the recycling of materials through the COR. The COR will coordinate with EB to have the contractor recycle metals, cardboard, etc., through TYADs recycling program. All Construction and Demolition (C&D) material transferred from a construction project into the TYAD recycling program must be segregated and material type and weights submitted to the project COR for consolidation. Any material entering the TYAD recycling program that is not documented and properly reported will be absorbed into the TYAD recycling program and not count towards the C&D requirement of the project. Clean wood shall be recycled by the contractor off TYAD property.

29. Refuse and Construction Demolition Debris Removal and Disposal

During the performance of all construction, renovation and demolition projects, a minimum of

60 percent of all non-hazardous construction demolition debris shall be diverted from the landfill for reuse or recycling. The contractor shall provide written certification to the COR of the type and tonnage of debris reused or recycled from the contract. All refuse and the construction demolition debris not recovered for reuse or recycling shall be disposed of at a PADEP permitted and Monroe County Municipal Waste Management Authority authorized facility. The contractor shall comply with the Monroe County Solid Waste Management Plan and PA Act 90, including all licensing requirements. Monroe County has specific landfills that is must be transported to per Monroe County guidance which is available on the county website

(http://www.thewasteauthority.com) and any contractors can call the Monroe County Municipal

Waste Management Authority at (570) 643-6100. The contractor shall provide a disposal certificate or landfill weight slip to the COR for all solid waste disposed of during the performance of this contract. The COR will then provide copies of the disposal certificate or landfill weight slips with the quarterly consolidated C&D report from The Installation Planning and Maintenance Division to EB.

30. Removal Materials

The contractor must remove from the site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials and equipment purchased by the contractor for the execution of this project.

31. Site Preservation and Restoration

The contractor must ensure that the land resources associated under this contract be preserved in their present condition, or be restored to a like condition after completion of construction. This post construction appearance will appear to be natural and not detract from the appearance of the project.

32. Trees and Shrubs Protection

The contractor must be responsible for the protection of all trees and shrubs on site. The contractor must not allow any heavy equipment, vehicular traffic or stockpiling of materials within ten feet from the drip line of any tree. The contractor must not allow any toxic materials to be stored within 100 feet (35.5 meters) of the drip line of any tree. The contractor must not nail protective devices, signs, utility boxes or other objects to trees to be retained on the site.

33. Unexploded Ordnance (UXO)

All work that is done in the UXO area must include the support and clearance by a UXO technician. In addition, all personnel entering the UXO area must have UXO recognition training. The COR will escort the contractor to the EB for UXO recognition training. The COR will provide a map of the UXO area to the contractor.

34. Water Quality

The contractor shall not pollute streams, lakes or reservoirs. All work under this contract shall be performed in such a manner that pollution will not be created in streams, surface waters or underground water located within, or adjacent to the project area. The contractor shall not spill, emit, dump or otherwise discharge any hazardous, toxic, harmful or unauthorized pollutant, substance or material, including petroleum products, cleaning agents or paints, onto the ground, into the air or into any waters or nearby storm drain. The contractor shall execute any preventative measures required to prevent any hazardous, toxic or harmful material stored or used on the project site from entering any stormwater drain. Nothing shall be allowed to spill, emit, dump or otherwise discharge any hazardous, toxic or harmful material or pollutant into any sink, toilet, drain, utility or receptacle without written permission from the EB through the COR.

The contractor shall protect streams, lakes and wetlands from sediment discharges caused by his activities.

10. STORAGE OF MATERIALS AND EQUIPMENT:

10.1 Government furnished storage facilities may not be available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the D/Installation Services POC, if he intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

11. AVAILABILITY OF UTILITY SERVICES:

11.1 The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal prosecution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

A. Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at his/her own expense.

B. The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

12. ORAL MODIFICATION:

12.1 No oral statement of any person other than the Contracting Officer or as delegated by the

Contracting Officer as provided in the Basic Contract shall in any manner or degree modify or otherwise affect the terms of this Contract.

13. TIME FOR COMPLETION:

13.1 All work and services under the base bid shall be completed within 1 year the task order.

All work and services for Options shall be completed within the allotted 1 year as long as funding is available on award.

14. WORK SCHEDULE:

14.1 All work shall be performed during normal working hours, between 0600 and 1700, Monday through Friday, except (a) federal holidays, or (b) other days so designated by the

Contracting Officer's Representative or the D/Installation Services POC. Any work other than these hours or weekend work will be permitted only when advance written approval has been issued by the D/Installation Services POC three working days in advance. All work associated with the pre-engineered enclosure affecting road closure, or restricted traffic flow shall be performed after normal working hours unless approved in advance as part of the construction schedule. To work on post at any other times will require a request to the D/Installation Services

POC 48 hours in advance.

15. INSURANCE REQUIREMENTS

15.1 The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(a) WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY. Contractors are required to comply with applicable Federal and State Worker's Compensation and Occupational Disease

Statutes. If the Employer's liability section of the insurance policy, except then contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage.