Preventive Maintenance Service for Chillers for The U. S. Embassy Port Moresby, Papua New Guinea

The Department of State Office of Acquisition Management is seeking preventive maintenance services for two air-cooled chillers located at the U.S. Embassy in Port Moresby, Papua New Guinea. The solicitation (19GE5025R0019) is a firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) contract with a base year and four one-year option periods. Contractors must provide semi-annual and annual maintenance for specific Multistack chiller models, including standard preventive maintenance, maintenance chemical kits, and optional repair services up to 200 hours per year. The procurement will use a Lowest Price Technically Acceptable (LPTA) evaluation approach, with technical capability and past performance rated on an acceptable/unacceptable basis. Key proposal requirements include registration in the System for Award Management (SAM), submission of a trafficking in persons compliance plan, and completion of various representations and certifications. The proposal deadline is April 7, 2025 at 15:00 CET, with a remote pre-proposal conference scheduled for March 18, 2025.

The contract is not set aside for any specific business category and will be open to qualified contractors. The total maximum contract value is $950,000, with services anticipated to begin in the second quarter of 2025. Offerors must demonstrate relevant past performance by providing details of three contracts from the previous five years that showcase experience in similar chiller maintenance services. Contractors will be responsible for comprehensive maintenance tasks, including electrical checks, water system inspections, and detailed equipment evaluations. The place of performance is specifically the U.S. Embassy in Port Moresby, Papua New Guinea. A Project Manager/On-site Supervisor must be assigned to the contract, with offerors required to provide detailed resumes or letters of intent demonstrating the key personnel's qualifications. Additionally, foreign contractors must complete Form W-14 to address potential tax implications for international procurement payments.