RFPCover letter_19GE5025R0019 OS.pdf
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- Attached to
- Preventive Maintenance Service for Chillers for The U. S. Embassy Port Moresby, Papua New Guinea
- Solicitation number
- 19GE5025R0019
About this file
This document is a Request for Proposal (RFP) cover letter for preventive maintenance services of chillers at the U.S. Embassy in Port Moresby, Papua New Guinea. The solicitation (Number 19GE5025R0019) is being issued by the U.S. Consulate General Regional Procurement Support Office in Frankfurt, Germany, with proposals due by April 07, 2025 at 15:00 CET.
Key details include a remote pre-proposal conference scheduled for March 18, 2025 at 2300 hrs CET, with interested vendors required to email their attendance intent by March 17, 2025. Proposals must be submitted electronically to Mr. Hakim Dyane at DyaneA@state.gov, with a 50MB file size limit and no zipped files permitted. Vendors must have an active SAM registration, submit all documents in English, and complete required representations and certifications. The contracting officer reserves the right to award the contract based on initial offers without further discussions.
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Text version
U.S. Consulate General
Regional Procurement Support Office (RPSO)
Gießener 30, 60435
Frankfurt am Main, Germany
Tel: (+49) (69) 7535-3350
Email: DyaneA@state.gov
March 10, 2025
Subject: Request for Proposal (RFP) Solicitation No.: 19GE5025R0019 – Preventive
Maintenance Services of Chillers for The U.S. Embassy in Port Moresby, Papua New
Guinea.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Preventive Maintenance Services of
Chillers for The U.S. Embassy in Port Moresby, Papua New Guinea.
The complete offer package shall be e-mailed to Mr. Hakim Dyane DyaneA@state.gov, named on the subject “Proposal 19GE5025R0019”, no later than 15:00 hours Central
European Time (CET) April 07, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The limit per e-mail is
50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
a. All communication and the award documents shall be in English.
b. Please do NOT contact the Embassy directly regarding this project.
c. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
d. An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4
(t)).
e. Section V of the solicitation contains the representations and certifications you need to complete / submit.
a. The Vendor Shall submit Form W-14 if applicable.
A remote Pre-Proposal Conference will take place on March 18, 2025, 2300hrs Central
European Time (CET).
Offerors shall express their interest to attend the remote Pre-Proposal Conference to Mr. Hakim
Dyane at the email: DyaneA@state.gov no later than March 17, 2025.
mailto:DyaneA@state.gov
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Mr. Hakim Dyane at
DyaneA@state.gov no later than 17:00 Central European Time on March 21, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Sincerely, Nicolas Wilhelm
Contracting Officer
Original Signed
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