19GE5025R0019 Solicitation - Chillers Maintenance.pdf

19GE5025R0019

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5025R0019

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/10/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Abdelhakim Dyane

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL DyaneA@State.gov

8. OFFER DUE DATE / LOCAL

TIME

04/07/2025 15:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

PORTMCODE15. DELIVER TO

AMERICAN EMBASSY PORT MORESBY

DOUGLAS STREET, P.O. BOX 1492

ATTN: GSO

PORT MORESBY, PAPUA NEW GUINEA

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY PORT MORESBY

DOUGLAS STREET, P.O. BOX 1492

ATTN: GSO

PORT MORESBY, PAPUA NEW GUINEA

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nicolas Wilhelm

31c. DATE SIGNED 03/10/2025

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Year:

CLINs 0001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

002 Base Year:

CLINs 0002 First (Semi-Annual) l Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

003 Base Year:

CLINs 0003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

004 Base Year:

CLINs 0004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

005 Base Year:

CLINs 0005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

006 Base Year:

CLINs 0006 Value Added Tax (VAT), if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

007 Base Year:

CLINs 0007 Defense Base Act (DBA), insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

008 Base Year:

CLINs 0008 Repair Services, as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

200.00 HR $0.00 $0.00

009 Base Year:

CLINs 0009 Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

010 Base Year:

CLINs 0010 Defense Base Act (DBA), insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1001 First Option Year:

CLINs 1001 First (Semi-Annual) l Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1002 First Option Year:

CLINs 1002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1003 First Option Year:

CLINs 1003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1004 First Option Year:

CLINs 1004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1005 First Option Year:

CLINs 1005 1.00 LT $0.00 $0.00

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1006 First Option Year:

CLINs 1006 Value Added Tax (VAT), if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1007 First Option Year:

CLINs 1007 Defense Base Act (DBA), insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1008 First Option Year:

CLINs 1008 Repair Services, as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

200.00 HR $0.00 $0.00

1009 First Option Year:

CLINs 1009 Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

1010 First Option Year:

CLINs 1010 Defense Base Act (DBA), insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2001 Second Option Year:

CLINs 2001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2002 Second Option Year:

CLINs 2002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

Delivery Date FOB:

2003 Second Option Year:

CLINs 2003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2004 Second Option Year:

CLINs 2004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2005 Second Option Year:

CLINs 2005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2006 Second Option Year:

CLINs 2006 Value Added Tax (VAT), if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2007 Second Option Year:

CLINs 2007 Defense Base Act (DBA), insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2008 Second Option Year:

CLINs 2008 Repair Services, as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

200.00 HR $0.00 $0.00

2009 Second Option Year:

CLINs 2009 Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

2010 Second Option Year:

CLINs 2010 Defense Base Act (DBA), insurance, if applicable

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3001 Third Option Year:

CLINs 3001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3002 Third Option Year:

CLINs 3002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3003 Third Option Year:

CLINs 3003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3004 Third Option Year:

CLINs 3004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3005 Third Option Year:

CLINs 3005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3006 Third Option Year:

CLINs 3006 Value Added Tax (VAT), if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3007 Third Option Year:

CLINs 3007 Defense Base Act (DBA), insurance, if applicable

STANDARD SERVICES

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3008 Third Option Year:

CLINs 3008 Repair Services, as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

200.00 HR $0.00 $0.00

3009 Third Option Year:

CLINs 3009 Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

3010 Third Option Year:

CLINs 3010 Defense Base Act (DBA), insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4001 Fourth Option Year:

CLINs 4001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4002 Fourth Option Year:

CLINs 4002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4003 Fourth Option Year:

CLINs 4003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4004 Fourth Option Year:

CLINs 4004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Line Item Summary

Solicitation Number:

19GE5025R0019

Contract Number: Title: Preventive Maintenance for Air Cooled Chillers

Date of Solicitation:

03/07/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

Delivery Date FOB:

4005 Fourth Option Year:

CLINs 4005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4006 Fourth Option Year:

CLINs 4006 Value Added Tax (VAT), if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4007 Fourth Option Year:

CLINs 4007 Defense Base Act (DBA), insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4008 Fourth Option Year:

CLINs 4008 Repair Services, as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

200.00 HR $0.00 $0.00

4009 Fourth Option Year:

CLINs 4009 Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

4010 Fourth Option Year:

CLINs 4010 Defense Base Act (DBA), insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

Contents

SECTION 1 – THE SCHEDULE

I BACKGROUND / SCOPE OF SERVICES

II ACRONYMS AND ABBREVIATIONS

III PRICES

IV SPECIFICATIONS / STATEMENT OF WORK

V CONTRACT ADMINISTRATIVE REQUIREMENTS AND PROCEDURES

SECTION 2 – CONTRACT CLAUSES

52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

52.216-18 – ORDERING (AUG 2020)

52.216-19 – ORDER LIMITATIONS (OCT 1995)

52.216-21 – REQUIREMENTS (OCT 1995)

52.216-22 – INDEFINITE QUANTITY (OCT 1995)

52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025) (DEVIATION FEB 2025)

652.204-70 Department Of State Personal Identification Card Policy And

Procedures (FEB 2015) 652.236-70 Additional Safety Measures (OCT 2017)

652.242-70 – CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

652.242-73 – AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 – NOTICES (AUG 1999)

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE:

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023)

Instructions to Offerors (Proposal Submission):

Pre-proposal conference Submission of questions Proposal Due Date

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.216-1 TYPE OF CONTRACT (APR 1984)

52.223-10 WASTE REDUCTION PROGRAM (MAY 2024) (DEVIATION FEB 2025)

52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

52.233-2 - SERVICE OF PROTEST (SEPT 2006)

652.206-70 – ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

SECTION 4 – EVALUATION FACTORS

EVALUATION PROCESS AND FACTORS

3. AWARD WITHOUT DISCUSSIONS

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.217-5 – EVALUATION OF OPTIONS (JUL 1990)

52.225-17 – EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

52.204-19- INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-11 – REPRESENTATION BY CORPORATONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CRIMINAL CONVITION UNDER ANY FEDERAL

LAW (FEB 2016)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-26 Covered Telecommunications Equipment Or Services-Representation

(OCT 2020)

52.212-3 Offeror Representations and Certifications – Commercial Items (MAY

2024) (DEVIATION FEB 2025)

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

652.225-70 – ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 - DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (FEB

2015)

SECTION 1 – THE SCHEDULE

I BACKGROUND / SCOPE OF SERVICES

The Contractor shall perform preventive maintenance services for Chillers including furnishing all labor, material, equipment, transportation and services, for the American Embassy in Port Moresby, Papua New Guinea as specified in the Scope of Work and the manufacturer’s warranty. The price listed below shall include all labor, materials, transportation, insurance (see FAR 52.228-4 and 52.228-5), proper disposal of toxic substances as per Section1.IV.J.4 where applicable overhead, and profit. The Government will pay the Contractor the fixed price per site visit for standard services and a fixed rate per hour for any optional services that have been satisfactorily performed.

A. The contract resulting from this solicitation shall be a Firm Fixed-Price single indefinite-quantity indefinite-delivery (IDIQ) contract under which may be placed firm-fixed price delivery orders. The fixed prices are listed in Section1.III.A.

B. The period of performance of this contract is for one calendar year (starting upon the issuance of Notice to Proceed by the Contracting Officer), with four (4) one-year options.

C. MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $950,000.00

II ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer´s Representative

FMO Financial Management Office

QA Quality Assurance

SOW Statement of Work

USG United States Government

III PRICES

A. The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years exercised by the Government.

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

Quantities set forth in the pricing section are estimates for evaluation purposes only.

Payments based on quantities and unit prices will be made only to the extent specifically provided in the contract delivery order.

The currency shall be fixed and cannot be changed by modification to the contract.

Please complete the table below inserting the total estimated costs:

BASE YEAR - The Contractor shall provide the services shown below for the base period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable.

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

0001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

0002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

0003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

0004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

0005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

Lot 1

0006 Value Added Tax (VAT), if applicable

Lot 1

0007 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Base Year (CLINs 0001- 0007)

OPTIONAL SERVICES:

0008 Repair Services, as specified in the SOW

Hour 200

0009 Value Added Tax (VAT), if applicable

Lot 1

0010 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Base Year (CLINs 0008- 0010)

TOTAL STANDARD AND OPTIONAL BASE YEAR SERVICES:

FIRST OPTION YEAR - The Contractor shall provide the services shown below for the first option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable.

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

1001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

1002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

1003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

1004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

1005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

Lot 1

1006 Value Added Tax (VAT), if applicable

Lot 1

1007 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard First Option Year (CLINs 1001-1007)

1008 Repair Services, as specified in the SOW

Hour 200

1009 Value Added Tax (VAT), if applicable

Lot 1

1010 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional First Option Year (CLINs 1008-1010)

TOTAL STANDARD AND OPTIONAL FIRST OPTION YEAR SERVICES:

SECOND OPTION YEAR - The Contractor shall provide the services shown below for the second option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable.

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

2001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

2002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

2003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

2004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

2005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

Lot 1

2006 Value Added Tax (VAT), if applicable

Lot 1

2007 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Second Option Year (CLINs 2001-2007)

2008 Repair Services, as specified in the SOW

Hour 200

2009 Value Added Tax (VAT), if applicable

Lot 1

2010 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Second Option Year (CLINs 2008-2010)

TOTAL STANDARD AND OPTIONAL SECOND OPTION YEAR SERVICES:

THIRD OPTION YEAR - The Contractor shall provide the services shown below for the third option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable.

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

3001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

3002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

3003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

3004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

3005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

Lot 1

3006 Value Added Tax (VAT), if applicable

Lot 1

3007 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Third Option Year (CLINs 3001-3007)

3008 Repair Services, as specified in the SOW

Hour 200

3009 Value Added Tax (VAT), if applicable

Lot 1

3010 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Third Option Year (CLINs 3008-3010)

TOTAL STANDARD AND OPTIONAL THIRD OPTION YEAR SERVICES:

FOURTH OPTION YEAR - The Contractor shall provide the services shown below for the fourth option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable.

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

4001 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

4002 First (Semi-Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

4003 Second (Annual) Standard Preventive Maintenance Services for Chiller 1, as specified in the SOW

Lot 1

4004 Second (Annual) Standard Preventive Maintenance Services for Chiller 2, as specified in the SOW

Lot 1

4005 Maintenance Chemical Kit and Oil Spill Containment Kit, as specified in the SOW

Lot 1

4006 Value Added Tax (VAT), if applicable

Lot 1

4007 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Fourth Option Year (CLINs 4001-4007)

4008 Repair Services, as specified in the SOW

Hour 200

4009 Value Added Tax (VAT), if applicable

Lot 1

4010 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Fourth Option Year (CLINs 4008-4010)

TOTAL STANDARD AND OPTIONAL FOURTH OPTION YEAR SERVICES:

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Summary

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR TOTAL

GRAND TOTAL (BASE + OPTION YEARS)

B. CURRENCY: The prices are stated in _________________________(please insert the currency of the offer).

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offeror’s proposal, unless otherwise specified by the Contracting Officer.

C. VALUE ADDED TAX (VAT)

The contractor shall be responsible for paying to the appropriate authority, the applicable rate of Value Added tax. If applicable, offerors shall identify Valued Added Taxes (VAT) as a separate Item Line in Section Section1.III.A Pricing. The contractor will be reimbursed for VAT only to the extend listed in the contract and upon contractor provides documentary proof that VAT has been paid to the host Government against a valid registration number and only up to the amount quoted in Section1.III.A. Any refund to the contractor shall be paid over to the Government to the extent the Government reimbursed the contractor for VAT payment.

NOTE: Offerors shall and are responsible to verify by themselves the percentages provided are accurate and if percentages changes are applicable for local or foreign companies.

D. Defense Base Act (DBA) Insurance

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S.

overseas contracts over US$10,000.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S.

contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at https://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated price and included in the price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

included on the DOL’s active waiver list; therefore, DBA insurance is required only for employees performing work on this contract who are either citizens or residents of the USA, or are hired in the USA through the period of one base year and four option year periods (if exercised).

Papua New Guinea is currently not listed on the DOL Active DBA Waiver list. The successful Contractor (s) shall be required to purchase Defense-Base Act (DBA) for all US Citizens, or residents and individuals hired in the United States, regardless of citizenship working under this contract, Host Country Nationals (HCNs) and Third Country Nationals (TCNs).

E. General Liability Insurance

The general liability policy required of the Contractor shall name “the United States of America” as additional insured. The general liability insurance shall be as required by law or as ordinarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to Government’s property in Contractor’s custody, any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from, and incident to, the Contractor's performance of the work detailed herein. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall submit evidence of general liability insurance with the proposal.

F. Notice To Proceed

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

IV SPECIFICATIONS / STATEMENT OF WORK

A. Scope

The American Embassy in Port Moresby, requires preventive maintenance services for Chillers at the Embassy compound in Port Moresby, Papua New Guinea.

The contract will be for a one-year period from the date of the contract award, with four

(4) one-year options.

The Contractor shall be responsible for preventive maintenance as described in the Scope of Work in restricted areas where the contractor’s personnel will be escorted by Embassy staff.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

The Government shall pay the Contractor the firm fixed price per site visit for standard preventive maintenance services as well as for each hour for the optional repair services that have been satisfactorily performed.

Location:

The Contractor shall provide all required preventive maintenance services at:

The United States Embassy Port Moresby.

Harbour City Road, Port Moresby, NCD 121, Papua New Guinea.

B. Equipment and Performance Requirements

B.1 The U.S. Embassy Port Moresby requires the Contractor to maintain the following equipment in a safe, reliable, and efficient operating condition. Please see equipment list included in B.4 for a more detailed description.

Chiller 1: MULTISTACK Modular Scroll Air-Cooled Chiller: ASP060XN14E2AS0ABAS - R410A, (4)x Modules.

Pump Module: PMP5010VEBNN, Accessory Module: ACP3VB160NNDC.

Chiller 2: MULTISTACK Air-Cooled Chiller: ASP020XN12E2AS0ABHSN - R410A, (2)x Modules Pump Module: (1) PMP2005A, Accessory Module: ACP2VB160SNNDB.

B.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. The Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

B.3. Performance Standards - The chillers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

B.4 Equipment List:

Equipment Manufacturer Model Serial Number Specifications Location

CHILLER 1.

MODULAR SCROLL

AIR-COOLED

CHILLER

MULTISTACK ASP060XN14E2AS0ABAS -

R410A

240 Tons, 400/50/3, (4) Modules, 8 Compressors 2 pumps.

NOX

BLDG

CHILLER 2. AIR-

COOLED CHILLER

MULTISTACK ASP020XN12E2AS0ABHSN 20T NOX

BLDG

CHILLER PUMP (3

Units)

Baldor Reliancer 1205513552-000010 M10E381Y758M 25HP NOX

BLDG

CHILLER

VARIABLE

FREQUENCY

DRIVE (2 Units)

ABB

INDUSTRIAL

SYSTEMS

ACH550-UH-045A-4 25HP NOX

BLDG

Description Of Equipment: (refer to Multistack Job I.D. # 202-S008 & 202-S012)

The Government has the following manual(s):

1) 236424-11-0-1_Modular_Scroll_Air-Cooled_Water_Chiller

C. Optional Repair Services

Repairs are part of the optional services and are charged at an hourly rate, up to 200 hours per year. Repairs are defined as extraordinary requirements, that are not recurring in nature, in the event that there is an issue discovered during the preventive maintenance of the specified equipment. These services shall be requested and authorized by the COR/COTR. Please provide your current labor rates in the Repair Option fields. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

The Contractor shall provide these services in addition to the scheduled services required by paragraph “D” of this SOW. The COR shall order these services as needed.

This work shall be performed by trained employees of the Contractor and shall not be subcontracted.

The Contractor shall include in its next regular invoice details of the optional services and any materials provided and requested under optional services. The Contractor shall also include a copy of the COR's written confirmation for the optional services.

D. Hours of Performance

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Date Holiday

January 1 (Wednesday) New Year’s Day (US/PNG)

January 20 (Monday) Martin Luther King, Jr.’s Day (US)

February 17 (Monday) Presidents Day (US)

February 26 (Wednesday) National Remembrance Day of the Late First Prime Minister, Grand Chief Hon. Sir Michael T.

Somare (PNG)

April 18 (Friday) Good Friday (PNG)

April 20 (Sunday) Easter Sunday (PNG)

April 21 (Monday) Easter Monday (PNG)

May 26 (Monday) Memorial Day (U.S.)

June 17 (Tuesday) King’s Birthday (PNG)

June 19 (Thursday) Juneteenth (US)

July 4 (Friday) Independence Day (US)

National Remembrance Day (PNG)

July 23 (Wednesday)

National Repentance Day

(PNG)

August 26 (Tuesday)

Labor Day (US) September 1 (Monday)

Independence Day (PNG) September 16 (Tuesday)

Columbus Day (US) October 13 (Monday)

Veterans Day (US) November 11 (Tuesday)

Thanksgiving Day (US) November 27 (Thursday)

Christmas Day (US/ PNG) December 25 (Thursday)

Boxing Day (PNG) December 26 (Friday)

E. Access To Government Buildings and Standards of Conduct

E.1 General.

The Contractor shall designate a project manager/ on-site supervisor who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Port Moresby. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. The contractor shall submit and clear sufficient additional staff to ensure that there is no lapse in service at any point of the contract.

E.2 Security Clearances

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

E.2.1 Vehicles - Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit

E.2.2 Government shall issue visitor’s badge to Contractor personnel, after they are approved. Contractor personnel shall display visitor’s badge(s) on the uniform at all times while providing services under this contract. These badges are the property of the US Government. The Contractor is responsible for their return when leaving the premises.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

E.2.3 Security Clearances - All Work under this contractor that are designated as non-restricted areas may be performed by un-cleared American or local workers. However, all work done in restricted areas shall be performed by contractor personnel who will be escorted by U.S. Embassy personnel at all times. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

A COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, monitor Contractor’s performance and notifies both the Contracting Officer and

Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

E.3 Safety & Security

The Contractor shall comply with all of the following requirements relating to the protection of U.S. Embassy in Port Moresby personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel might also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Port Moresby and diplomatic personnel.

This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel might be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution.

These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, shall be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative

(COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any restricted area and/or sensitive equipment must be developed in a U.S.- controlled environment by the RSO. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants, and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

E.4 Standards of Conduct

E.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

E.4.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

E.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

E.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

E.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

E.4.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by Embassy staff on the day when services are required.

E.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

F. Scheduled Preventive Maintenance

F.1 General

F.1.1 The Contractor shall perform preventive maintenance as outlined in this Statement of Work. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

F.1.2 The Contractor shall replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Government will provide expendable and common parts for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses.

Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

The contractor shall conduct the preventive maintenance services using appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

The contractor shall inventory the supply expendable parts on site after each visit and shall inform the COR of any expendable parts that shall be procured by the Government.

All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

F.1.3 The Contractor shall replace Hardware parts that are provided by the Government in…