Preventive maintenance and repair of motor equipment, low speed electric vehicles and trailers

The National Renewable Energy Laboratory (NREL), an entity within the Department of Energy Office of Science, is seeking a subcontractor to provide preventive maintenance and repair services for motor equipment, low-speed electric vehicles, and trailers across its campuses in Golden and Arvada, Colorado. The solicitation (RFP-2025-25109) requires a contractor capable of performing comprehensive maintenance including engine and hydraulic oil/filter replacements, chassis lubrication, and detailed equipment inspection reports. Qualified technicians must have a minimum of 10 years experience in heavy equipment maintenance and vehicle diagnostics, with the ability to service multiple NREL campus locations. The procurement will be conducted as a lowest price technically acceptable (LPTA) evaluation, with technical proposals due by December 31, 2024 at 5:00pm Mountain Time. Technical questions from potential offerors were required to be submitted by December 13, 2024, and a Notice of Intent to Propose was due by December 20, 2024.

The contract is designated as a total small business set-aside under NAICS codes 444230 and 811411, with an anticipated annual funding of approximately $75,000 and a total contract period of 60 months. The subcontract will cover maintenance for a diverse fleet including low-speed electric vehicles, trailers, golf carts, utility task vehicles (UTVs), wheeled loaders, agricultural tractors, and riding mowers from various manufacturers such as GEM, Club Car, John Deere, Bobcat, and Polaris. The place of performance is specifically at NREL's South Table Mountain Campus, Flatirons Campus, and South Table Mountain Energy Park, all located in Golden, Colorado. Contractors must demonstrate the capability to respond to service requests during normal business hours, after-hours emergencies, and holiday service calls. The contract includes detailed wage requirements under Service Contract Act Wage Determination 2015-5419, mandating specific minimum wage rates and benefits for workers performing the contracted services.