3 - LHE FUP Hybrid Proposal Form.xlsx

XLSX spreadsheet 45 KB Posted

Attached to
PREVENTIVE MAINTENANCE AND REPAIR OF MOTOR EQUIPMENT, LOW SPEED ELECTRIC VEHICLES AND TRAILERS
Solicitation number
RFP-2025-25109
Issued by

About this file

This is a cost proposal form template for a Labor Hour & Expense/Fixed Unit Price hybrid subcontract, consisting of three main sections. The form requires offerors to provide detailed labor rate breakdowns including base rates, overhead, fringe benefits, G&A expenses, and profit percentages for the base period and four option periods.

The template includes worksheets for Fixed Unit Pricing (FUP) across multiple NREL campus locations (STM, FC, STEP, and Building 16) with separate pricing tables for recurring services and addition/removal of units. Offerors must provide fully burdened labor rates, estimated hours, material costs, equipment costs, and other direct costs for each location. The form requires escalation rates between periods and markup percentages for materials, OEM parts, third-party parts, and equipment. All FUPs must include labor, materials, equipment, inventory and associated costs to complete tasks outlined in the Statement of Work. The template is designed to support pricing for preventive maintenance and repair services for motor equipment, low-speed electric vehicles and trailers at NREL facilities.

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0 - Instructions

ATTACMENT 3 - Cost Proposal Form - Labor Hour & Expense / Fixed Unit Price Hybrid Subcontract
Instructions
Proposal shall include the following information:
A.All labor categories that will perform the work effort, along with their respective fully loaded labor rates. Fully loaded labor rates include wages (basic rate), labor overhead (including fringe benefits), general & administrative/indirect expenses, profit (if applicable), and escalation for Option Periods (if applicable).
B.If fringe benefits are not included in basic labor and are not a portion of the labor overhead, indentify fringe benefits in column titled "Fringe Benefits".
C.Justification for each cost element utilized in the proposal shall be provided. For example, wage rate verification can be in the form of payroll records or employment contract agreements, and overhead/indirect rate computations.
D.Fixed Unit Prices (FUP) shall utilize the fully burdened labor rates as outlined in the Fully Burdened Labor form (Tab 1). Estimated total number of hours must be provided.
E.All FUP's shall include at a minimum: all labor, materials, equipment, inventory, and all other associated costs to complete the tasks as outlined in the SOW for Tables 2 and 3. If there are additional labor categories proposed under Tab 1, please include three additional columns for each labor category outlining the type of labor, estimated hours, hourly rate, and total cost estimate for each building. If there are additional direct costs not listed, offerors can utilize the blank columns. Additional columns may be by the Offeror if needed. Any additional direct costs shall include a title and a written description outlining the definition of the cost and why it is necessary for the completion of work under the SOW.

F. Offerors shall provide FUP's for total monthly price per building on the requirements as outlined in the Appendix A - Statement of Work on Tab 2. Additionally, Offerors shall complete Tab 3 which outlines a cost per unit for additions or removal of units throughout the period of performance.

G. Offerors shall include a pre-approved escalation rate between the base period and each option period on Tabs 1, 2 and 3.

*NOTE: Offeror is required to validate formulas for accuracy. NREL is not responsible for errors in formulas.

1 - Labor Rate Breakdown

Attachment 3 - Cost Proposal Form - LABOR RATE BREAKDOWN
RFP Number:Title:
Offeror Name:
Labor CategoryBase RateLabor OverheadFringe BenefitsGeneral & AdminstrativeProfitBASE Total per HourOption 1 (if exercised)Option 2 (if exercised)Option 3 (if exercised)Option 4 (if exercised)
_____ %_____ %_____ %_____ %Escalation Rate %Total Per HourEscalation Rate %Total Per HourEscalation Rate %Total Per HourEscalation Rate %Total Per Hour
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
DEFINE PER SOW$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
OTHER - DEFINE$0.000%$0.000%$0.000%$0.000%$0.00
Markup Percentage - Base & All OptionsBASE RATE EXPENSESMARKUP %
MaterialsAT COST
Original Equipment Manufacturer PartsAT COST
Third-Party Parts (NREL Approval Required)AT COST
EquipmentAT COST
TravelOnly as allowed by Appendix ENONE
OTHER: DEFINEAT COST
*NOTE: Offeror is required to validate formulas for accuracy. NREL is not responsible for errors in formulas.
I hereby certify that the proposed Labor Rate(s) Break-down proposal and attachments (if any) to this form are complete and accurate as of the date signed.

Authorized Signature: Date:

List additional attachments that are part of this proposal, if any:

&"Arial,Regular"&8NREL-CBS Form: 3/8/2013 &"Arial,Regular"&10&P of &N

2 - FUP - Recurring

Attachment 3 - Cost Proposal Form - Fixed Unit Prices - Recurring
RFP Number:Title:
Offeror Name:
TABLE 2 - Fixed Unit Prices shall include all labor, materials, equipment, inventory, and all other associated costs to complete the tasks as outlined in the SOW. Fixed Unit Prices are billed in arrears after completion of the FUP Task.
TechnicianOTHER (Define)Other Direct Costs
(Additional columns may be added if needed)BASE PERIODOption 1 (if Exercised)Option 2 (If Exercised)Option 3 (If Exercised)Option 4 (If Exercised)
CampusTypeIntervalHoursLabor RateCost Estimate (hours X rate)HoursLabor RateCost Estimate (hours X rate)Materials (At Cost)Materials MarkupEquipment At CostEquipment MarkupBlankBlankFUP per INTERVAL:Escalation %FUP per INTERVAL:Escalation %FUP per INTERVAL:Escalation %FUP per INTERVAL:Escalation %FUP per INTERVAL:
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STMDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL FIXED UNIT PRICE PER MONTH (STM):$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
FCDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL FIXED UNIT PRICE PER PERIOD (FC):$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
STEPDEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL FIXED UNIT PRICE PER PERIOD (STEP):$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 000%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
BLD 16DEFINEDEFINE$0.00$ - 0$0.00$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL FIXED UNIT PRICE PER PERIOD (BLD 16):$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL FIXED UNIT PRICE PER INTERVAL FOR ALL CAMPUSES$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
TOTAL COST PER 12-month PERIOD:$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL COST IF ALL OPTIONS EXERCISED:$ - 0
*NOTE 1: Offeror is required to validate formulas for accuracy. NREL is not responsible for errors in formulas.
*NOTE 2: Offeror is required to provide backup for any proposed materials and equipment, including a list of the proposed items and associated cost.
Authorized Signature:

List additional attachments that are part of this proposal, if any:

3 - FUP - Add-Remove

Attachment 3 - Cost Proposal Form - Fixed Unit Prices - Addition/Removal
RFP Number:Title:
Offeror Name:
Table 3 - Fixed Unit Prices shall include all labor, materials, equipment, inventory, and all other associated costs to add or remove additional unit(s) at any NREL campus.
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
Fixed Unit Price - DEFINEBase PeriodOption 1Option 2Option 3Option 4
Number of UnitsLabor Per UnitMaterials Per UnitEquipment Per UnitPrice Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)Escalation %Price Per Unit (EA)
1 to 4$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
5 to 9$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
10+$ - 0$ - 0$ - 0$ - 00%$ - 00%$ - 00%$ - 00%$ - 0
*NOTE: Offeror is required to validate formulas for accuracy. NREL is not responsible for errors in formulas.
I hereby certify that the proposed proposal and attachments (if any) to this form are complete and accurate as of the date signed.

Authorized Signature: Date:

List additional attachments that are part of this proposal, if any:

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