SAM Post Narrative - Preventive Maintenance and Repair of Motor Equipment.pdf
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- Attached to
- PREVENTIVE MAINTENANCE AND REPAIR OF MOTOR EQUIPMENT, LOW SPEED ELECTRIC VEHICLES AND TRAILERS
- Solicitation number
- RFP-2025-25109
- Issued by
-
Department of Energy Office of Science
About this file
This is a Request for Proposals (RFP) issued by the National Renewable Energy Laboratory (NREL) for preventive maintenance and repair services of motor equipment, low speed electric vehicles, and trailers at NREL's facilities in Golden and Arvada, Colorado. The RFP number is RFP-2025-25109 with NAICS codes 444230/811411, and proposals are due December 31, 2024, with a Notice of Intent to Propose required by December 20, 2024.
The scope requires the contractor to provide all personnel, labor, management, tools, and equipment for preventive maintenance including engine oil/filter replacement, hydraulic oil/filter replacement, chassis lubrication, and equipment inspection reports. The contractor must have an office within 100 miles of NREL's South Table Mountain Campus or demonstrate capability to service three locations: South Table Mountain Campus (Golden), Flatirons Campus (Arvada), and South Table Mountain Energy Park (Golden). Key requirements include SAM registration, compliance with SCA wage determination 2015-5419, and submission of technical and price proposals valid for 90 days. Technical questions are due December 13, 2024, and the RFP includes appendices B-3, C-3, and D for additional terms and conditions.
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NREL RFP-2025-25109 – Preventive Maintenance and Repair of Motor Equipment, Low Speed Electric Vehicles and Trailers
National Renewable Energy Laboratory Managed and Operated by the Alliance for Sustainable Energy, LLC
SITE SERVICES
Request for Proposals (RFP) Number RFP-2025-25109
“Preventive Maintenance and Repair of Motor Equipment, Low Speed Electric Vehicles and Trailers”
DATE ISSUED 12/2/2024
AMENDMENT DATE NA
SUBCONTRACT ADMINISTRATOR STEVE CUMMOCK
TECHNICAL MONITOR LIZ LATINO
REQUEST FOR PROPOSAL # RFP-2025-25109
PROJECT TITLE PREVENTIVE MAINTENANCE AND REPAIR OF MOTOR EQUIPMENT,
LOW SPEED ELECTRIC VEHICLES AND TRAILERS
NAICS CODE 444230 OR 811411
NOTICE OF INTENT TO PROPOSE DUE 12/20/2024
SITE WALK SCHEDULED N/A
SITE WALK LOCATION N/A
TECHNICAL QUESTIONS DUE 12/13/2024
PROPOSAL DUE 12/31/2024
APPLICABLE NREL APPENDICES
APPENDIX B-3
APPENDIX C-3
APPENDIX D
APPLICABLE WAGE DETERMINATION SCA WD # 2015-5419 REV 27 DATED 7/22/2024
https://www.nrel.gov/workingwithus/standard-terms.html https://sam.gov/wage-determination/2015-5419/27
SOLICITATION NARRATIVE
The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S.
Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor.”
Notices and Minimum Requirements
(1) This procurement is issued as a competitive solicitation with a NAICS Code:
444230/811411
(2) A bidders list will not be shared publicly. Respondents to this solicitation will be given access to the project specification documents upon submission of the “Notice of Intent to Propose”. This document is required to be submitted directly to the Subcontract Administrator – Steve Cummock, Steve.Cummock@nrel.gov to gain access to the specifications for this project.
(3) No subcontract award will be made to any contractor not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.
(4) Offerors shall have a bona-fide office located within 100 miles of NREL’s South Table
Mountain Campus or shall be able to demonstrate their capability to perform in these areas:
National Renewable Energy Laboratory (NREL) South Table Mountain Laboratories and Offices 15013 Denver West Parkway Golden, CO 80401
Flatirons Campus Laboratories and Offices 19001 W. 119th Avenue Arvada, CO 80007
South Table Mountain Energy Park (STEP) 15445 S Golden Rd Golden, CO 80401 mailto:Steve.Cummock@nrel.gov https://sam.gov/content/entity-registration
Description of Work:
The Subcontractor shall provide all personnel, labor, management, tools, equipment, and services necessary to ensure that preventive maintenance and repair of motor equipment, low speed electric vehicles and trailers is performed at NREL campuses. The Subcontractor shall ensure that all objectives outlined in this Appendix A – Statement of Work are met in a timely and professional manner.
The Preventive Maintenance and Repair of Motor Equipment, Low Speed Electric Vehicles and Trailers service agreement will include:
• Preventative Maintenance of equipment per manufacturer’s recommendations to include:
o Engine oils and filter replacement o Hydraulic oils and filter replacement (if applicable) o Lubrication or grease of chassis components o Inspection report of asset condition (inspection form)
• Provide repair services for the motor equipment, low speed electric vehicles and trailers. The Subcontractor’s repairs on equipment shall meet manufacturer's recommendations
Additional details are provided in the Statement of Work attached to this Notice.
LOCATION:
Offerors shall have a bona-fide office located within 100 miles or shall be able to demonstrate their capability to perform in these areas:
National Renewable Energy Laboratory (NREL) South Table Mountain Campus (STM) 15013 Denver West Parkway Golden, CO 80401 and
National Renewable Energy Laboratory (NREL) Flatirons Campus (FC) 19001 W. 119th Avenue Arvada, CO 80007
Checklist for Proposal Submission
(See Submission Requirements of the RFP Letter)
A title page that includes the following:
• RFP title and number
• Name of your organization
• Project Manager (with postal address, telephone number(s), email address)
• System for Award Management Unique Entity ID (UEI) number).
Cover letter with acknowledgment statement of the following:
• Sample Subcontract
• Statement of Work
• Anticipated period of performance,
• Standard terms and conditions (Appendix B-8H)
• Intellectual property terms and conditions (Appendix C-3)
Technical proposal Clearly demonstrates the vendor’s ability to meet the requirements of NREL’s Statement of Work with sufficient detail outlining technical acceptability requirements
LH&E Services Price Proposal Form
RFP Attachment #3 - The offeror’s price and delivery terms must be valid for 90 days from the date of the offer.
ES&H Risk Evaluation Form https://www.nrel.gov/workingwithus/forms.html
Representations & Certifications for Subcontracts” form https://www.nrel.gov/workingwithus/forms.html
Organizational Conflicts of Interest Representation Statement” OR the “Organizational Conflicts of Interest Disclosure Statement
Copy or link to Vendor’s Corporate Health and Safety Program
See Safety Considerations Section of the RFP Letter
Resume of Safety Oversight Personnel
See Safety Considerations Section of the RFP Letter
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