Preventative Maintenance Agreement
Closed Pre-Solicitation Posted
A newer special notice was posted. See the latest special notice from .
- Solicitation number
- 1232SA25Q0486
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- El Reno, Oklahoma 73036, United States
- Points of contact
-
- James Porter james.porter@usda.gov (936) 245-3695
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service PA Grazinglands Research Laboratory in El Reno, Oklahoma is seeking preventative maintenance services for specialized equipment used to quantify research on methane emissions from cattle. This is a sources sought notice only, not a formal solicitation, with the agency intending to award a sole source contract unless viable competitive alternatives are documented. Interested businesses must submit a capabilities statement package (maximum ten pages, 10-point font minimum) demonstrating their ability to provide the required services. Submissions must include organization details, SAM UEI information, tailored capability statements with supporting documentation, business size classification, and identification of any conditions that may unnecessarily restrict competition. The response deadline is July 26, 2025, with submissions required electronically in Microsoft Word or PDF format to Contract Specialist James Porter at james.porter@usda.gov. The applicable NAICS code is 332439 and Product Service Code is J066 for maintenance and repair of laboratory equipment.
This opportunity has no set-aside designation and no incumbent contractors or potential award values are mentioned in the notice. The procurement falls under the maintenance, repair, and rebuilding of instruments and laboratory equipment category, specifically targeting analytical laboratory instrument manufacturing capabilities. The government emphasizes that this sources sought notice does not constitute a commitment to contract and will not accept unsolicited proposals or pay for any information or administrative costs incurred in response. All proprietary information submitted will be protected from release outside the government, and potential offerors are responsible for monitoring the government-wide point of entry for any future competitive solicitations. The brief two-day response window from July 24 to July 26, 2025, indicates the agency's urgency in gathering market information to support their sole source justification process.
Notice text
This is a Sources Sought Notice ONLY.
The USDA-ARS PA Grazinglands Research Laboratory in El Reno, OK is in need of a Preventative Maintenance Service for equipment used to quantify research on methane emissions from cattle. The intent will be to award a sole source contract, outside of documented/verified proof that there are viable competitive options available that can provide similar services.
DISCLAIMER
This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the USDA to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.
The applicable NAICS codes for this requirement is 332439 and the Product Service Code (PSC) is J066.
In response to this source sought, please provide: SUBMISSION DETAILS
1. Interested businesses should submit a brief capabilities statement package (no more than ten 8.5 X 11 inch pages, font no smaller than 10 point) demonstrating ability to provide the required services. No phone or email solicitations with regards to the status of the RFQ will be accepted prior to its release. Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, James Porter, in either Microsoft Word or Portable Document Format (PDF), via email to james.porter@usda.gov.
2. If your organization has the potential capacity to provide the required services, please provide the following information: 1) Organization name, SAM UEI Number, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. 3) Business Size 4) Sam.gov UEI information including.3. All data received in response to this Sources Sought that is marked or designated as corporate
or proprietary will be fully protected from any release outside the Government. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solution solutions. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Notice of Intent to Award on Sole Source Basis -USDA-ARS-El Reno, OK | Special Notice | |
| Preventative Maintenance Agreement | Pre-Solicitation |
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