PKA - RFQ for Courier Services - 6 MDG

The Department of the Air Force Air Mobility Command is soliciting courier services for the 6th Medical Group to transport medical supplies, medical records, mail, laboratory specimens, diagnostic imaging films, pharmaceuticals, and immunizations between MacDill Air Force Base Clinic in Tampa, Florida and Sabal Park Clinic in Brandon, Florida. The contractor must provide three scheduled daily runs with specific time windows, unscheduled runs (estimated at 1-3 per month), and excess weight shipments up to 500 pounds, with all deliveries completed the same day. Key requirements include maintaining temperature-controlled environments (20-25°C for specimens, 2-8°C for refrigerated prescriptions, and -5 to -15°C for frozen immunizations), obtaining specific certifications in hazardous materials handling and HIPAA compliance, and operating covered, secured vehicles with minimum 200 cubic feet cargo capacity and 46-inch height clearance. The evaluation will be price-first, ranking all quotations by total evaluated price with the option period calculated at 50 percent of base year cost, followed by technical evaluation of the lowest-priced quoter on factors including temperature-controlled transport methodology, chain of custody procedures, dispatch systems, quality control plans, personnel recruitment and retention strategies, and driver training programs. Questions must be submitted by March 23, 2026 at 12:00 PM Eastern Time, with quotation responses due by April 13, 2026 at 9:00 AM Eastern Time, and technical submissions limited to 15 pages using standard formatting.

This is a 100% small business set-aside under NAICS code 492110 with a small business size standard of 1,500 employees, with the incumbent contractor identified as Crown Based Services LLC. The contract structure includes a 12-month base period with one optional 6-month extension, priced under four Contract Line Item Numbers: CLIN 0001 for three daily scheduled runs (base period), CLIN 0002 for 36 unscheduled runs (base period), CLIN 1001 for three daily scheduled runs (option period), and CLIN 1002 for 18 unscheduled runs (option period), though specific dollar values are not disclosed in the solicitation documents. All contractors must be registered in the System for Award Management and comply with Service Contract Act prevailing wage requirements for Florida, which establish hourly rates ranging from approximately $12.80 to $49.10 depending on occupational classification, with fringe benefits of $5.55 per hour. Services are performed Monday through Friday, excluding Federal holidays, between MacDill Air Force Base and Sabal Park Clinic in the Tampa metropolitan area, with unscheduled runs limited to a 30-mile radius from MacDill AFB Clinic.