Pacific District Document Shredding Services

The Department of Veterans Affairs National Cemetery Administration is seeking document shredding services for national cemeteries across the Pacific District through solicitation number 36C78625Q50182. The agency intends to award multiple Blanket Purchase Agreements (BPAs) for monthly on-site document destruction services at 16 national cemetery locations in California, Oregon, New Mexico, Arizona, Washington, and Hawaii. Services must meet strict NIST standards with crosscut shredding producing 1mm x 5mm particle sizes, require witnessed destruction by a government representative, and be performed during business hours. Quotes are due by April 21, 2025, at 4:00 pm PDT, and will be evaluated using a best value approach that considers factors such as lower unit pricing, geographical coverage, and ability to comply with the Statement of Work requirements. Vendors will be assessed on their capability to provide comprehensive, secure document destruction services across multiple cemetery locations.

The solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a NAICS code of 561990 and a business size standard of $16.5M. The contract will have a five-year performance period from May 1, 2025, to April 30, 2030, with a maximum aggregate order value of $250,000. Services will utilize 65 or 95-gallon containers at each site, with on-site mobile shredding performed Monday through Friday between 8:00 am and 4:30 pm. The place of performance is primarily in Oakland, CA 94612, but covers multiple national cemetery locations across the Pacific region. Vendors are not required to quote services for every location but are encouraged to provide pricing for as many cemeteries as they can responsibly support. The government anticipates making multiple awards to ensure comprehensive coverage at fair and reasonable prices, with monthly invoicing and detailed documentation including a Certificate of Destruction for each service.